Godney Parish Council


 

Parish Council Meetings 2014

December  4th

Parish Council Meetings 2015

February 5th

March 5th    Annual Parish Meeting

April  2nd

May 7th    Annual General Meeting

June 11th

July 9th

September  3rd   

October  8th

December  3rd

All Parish Council meetings will be held in the Village Hall at 6.30pm unless otherwise stated.

The council meeting of March 5th will be preceded by the Parish Meeting at 6.30pm, and the full council meeting will be held at 7pm approx.

The dates and times of all meetings are subject to change at short notice due to availability of the hall, visits by Officers from MDC or SCC or representatives from outside organisations.

 

K Holland
CLERK TO THE PARISH COUNCIL

 


Committee:

 

 

 

 
  Chair: Michael Churches -  
  Vice Chair:

Michael Gooden

Highways

 
  Councillors: Phoebe Judah
Christine Steadman
Marie Donoghue
Fiann O Hagan
Tim Lewis

Water Level Management
Rights of way & Village Hall
Playing Field
-

 
  Clerk: K Holland godneyclerk@hotmail.co.uk 01458 860360.

 

 

Minutes - Click date to view - Click browser back button to return to this page

11 Dec 08

09 Oct 08

11 Sep 08

08 Oct 09

03 Sep 09

06 Aug 09

11 Jun 09

14 May 09

Annual 09

09 Apr 09

12 Mar 09

09 Jan 09

09 Dec 10

07 Oct 10

02 Sep 10

05 Aug 10

10 Jun 10

05 May 10

08 Apr 10

11 Mar 10

07 Jan 10

19 Jan 11

15 Dec 11

06 Oct 11

08 Sep 11

11 Aug 11

09 Jun 11

12 May 11

17 Mar 11

13 Jan 11

17 Nov 12

11 Oct 12

08 Sep 12

09 Aug 12

07 Jun 12

10 May 12

05 Apr 12

18 Mar 12

14 Dec 13

05 Dec 13

10 Oct 13

05 Sep 13

08 Aug 13

06 Jun 13

09 May 13

11 Apr 13

07 Mar 13

10 Jan 13

04 Sept 14

07 Aug 14

12 Jun 14

08 May 14

10 Apr 14

06 Mar 14

09 Jan 14

                     

GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Extraordinary Meeting held at Godney Village Hall on Saturday 14th December  2013 at 12.30pm.

Present:
Councillors: M Churches (Chair to start),M Gooden (Took over the Chair),C Steadman, P Judah ,        M Donoghue,  F O’Hagen, T Lewis, 9 Members of the Public ,K Holland (Clerk).

  • Apologies

None

  • Declaration of Interest.

M Churches declared a pecuniary interest in the item 3.on the agenda (having at some time in the past received payment for the hiring of a JCB)and gave the clerk a written dispensation request (as per Standing Orders 13f)to remain to contribute to the discussions only and not to vote and to relinquish the Chair. The letter was read and it was unanimously resolved to grant a dispensation (Under section 13h.ii). M Gooden took the Chair.

  • To consider planning Application No 2013/2053. R Millard, Doublegate Farm, Godney.

Installation of 2 anaerobic digester tanks inside concrete bund and other associated plant and equipment inside redundant farm buildings.

Prior to this meeting, all seven members of the Council had paid a site visit to Wyke Farms, Nr Bruton to view an anaerobic digester and then to the applicant’s site to consider the proposed plant.
Six members of the public spoke to express their concerns with the application and there was discussion regarding odour, location, highways and transport, exhaust systems, CHP links, storage, flooding and other areas of the application. A vote was taken, during which M Churches left the room,  and it was voted five to one (with the one stipulating conditions in line with the other five’s reasons for refusal) to recommend refusal of permission.  The reasons given for refusal were that the transportation of waste from poultry unit to digester via the highway was totally inadequate because it would be passing by residential properties and increasing traffic; poor provision for storage of waste prior to being fed into the digester and the application fails to deliver benefit in the initial build of carbon footprint deducted from heat delivery to broiler farm and related reduction in odour.
General observations were made on the reply to Mendip District Council together with recommendations of conditions  in the event of the application being approved.
Annie Deeley and other members of the public thanked the Council for their efforts and time.

The Chairman closed the meeting  at 1.50pm.

 

Signed……………………………………………………………..  Date…………………………………………………..

 

K Holland
Clerk to Godney Parish Council

 


GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 5th December  2013.

Present:
Councillors: M Churches (Chair),C Steadman, P Judah ,F O’Hagen,T Lewis, M Gooden, 15 Members of the Public (left after item7),K Holland (Clerk), SCCouncillor G Noel( arrived during item No 7).

  • Apologies

Apologies were received from District Councillor N Taylor,M Donogue,PCSO T Richards.

  • Declaration of Interest.

The Clerk granted dispensation to all Councillors present in order to agree the precept for the coming year (Item 8).

  • Minutes of the Parish Council meeting held on  10th October 2013

The minutes from the meeting on 10th October 2013 which had been circulated prior to this meeting  were agreed and signed as a true record of that meeting.

  • Matters to report

Mendip Community Transport sent a thank you for donation received. A Letter was received from Steve Stamp (Environment) in response to our letter with information on willow trees on the bank, flailing and weedcutting on the Sheppy and Division Rhyne and had passed details to Steve Scriven, County Arborialist who wrote regarding willow trees on the bank of the Sheppy regretting no funds at the moment to deal with these but would put on their list to do when possible.

  • Reports from County/District Councillors/Police.

PCSO T Richards had sent an email that he had nothing to report except one criminal damage incident in the village.  Cllr G Noel reported later at the meeting that Atkins had been replaced for Highway work with Scanda Global Company and that new lighting would be LED. There was a push for No Smoking on any Council premises and children’s centres were being reviewed after  a bad ofsted reports.

  • Correspondence

MENDIP DISTRICT COUNCIL

  • Parish Bulletin for November – Circulated to Cllrs with email
  • Polling Districts and Places review – Any comments by Friday 6th December. There were no issues with the Godney Village Hall.
  • Parish Precept Forms to complete and return.
  • Winter services from Mendip – leaflet.
  • Provision of 20kg bags de-icing material. 23 Nov collect Glastonbury Depot if required.
  • MDC – Invitation of opening of new hub in Shepton Mallet 6th December 6.30-8pm.
  • Parish Bulletin for December – to be circulated to Cllrs with email.

OTHER

  • Came & Co – Parish Matters – Forwarded to Cllrs with email.
  • Somerset Highways – Temporary Road Closure B3151 between Glastonbury and Meare from 27 Nov approx 4 days – details to go on boards/kiosk and email cllrs.
  • Somerset Highways – Temporary Closure B3139 Panborough and Wells Road, Snake Lane and Panborough Drove from 6th Jan for approx 20 days excluding weekends.
  • Nat West – request information re account signatories/contacts –returned done.
  • Somerset C C – Parish Highway Service pack available - information on services/reporting problems/highway schemes involving parishes - see www.somerset.gov.uk/localchoices.  
  • Somerset Community Transport – Thank you for donation and flyers/leaflets for boards 
  • Somerset County Council – National adoption week – adopters need in Somerset – posters for boards and more information at www.adoptioninsomerset.org.uk  
  • Emails from Cllr Nigel Taylor and Jeff Bunting (Transport and Traffic) re road signs/posts .    
  • Society of Local Council Clerks – Membership Application etc.      
  • Steve Stamp, Environment Agency – reply to letter regarding trees and flailing/weedcutting .
  • Bus Service Consultation – SCC cuts due. Online survey www.somerset.gov.uk/bussurvey.
  • Steve Scriven – County Arborialist – letter re pollarding of willows on Sheppy Bank .
  • SALC – email – website open – www.somerset-alc.org.uk for information.
  • SALC –S.137 of Local Govt Act – Now £7.20/parish elector/year is maximum spend for this power.
  • Somerset Community Foundation – details re donating winter fuel payment.
  • Local Choices details from last meeting – www.somerset.gov.uk/localchoices.
  • The Wildlife Trusts – Magazine with Vision of the ‘Living Landscape’ in the Brue Valley.
  • To consider planning applications/Matters received from the District Council since the last meeting.

Wookey Parish Council application for Neighbourhood Plan – Comments on the area being considered. Consultation until 16th December – view on www.mendip.gov.uk/neigbourhoodplanning.  The area adjoins part of the boundary of Godney. There were no objections .

2013/2053 Mr R Millard. Installation of 2 Anaerobic digestion tanks inside concrete bund and other associated plant and equipment inside redundant farm buildings.  
The Chairman had requested Members of the public to complete a participation form if they wished to speak on this issue. 5 Members of the public raised concerns or asked questions together with Councillors . Bill Chubb of GreenGas Technologies and Robert Millard spoke regarding this application and gave responses  to questions. Topics included dust, noise ,traffic, flooding, material to be used and the source, movement and storage of material, venting, spillage, pelleting, bi-products, odours and other plants and problems. M Churches suggested that a site visit to another local anaerobic unit possibly next weekend by Councillors may be useful to gain more information and all Councillors were in favour of this. An extension until 17th December had been granted by Mendip District Council for the Parish Council consultation.  

  • Set Precept

The Budget Briefing was discussed and Councillors unanimously resolved to set the precept at £3,350 for the year 2014/15.  This allows for the final payment of £1,300 for the village hall extension and a contingency of £500.

  • Community Grant and Highway signs.

M Churches had received a quote for 3  HGV signs in line with those agreed with Rob Davey and Councillors unanimously agreed to purchase these.  Verge posts would be sorted with Cllr Taylor as soon as possible and then remainder of grant distributed to playingfield.

 

 

  • Amendments to Standing Orders.

Councillors went through New Standing Orders as recommended by NALC and unanimously resolved on what amendments they wished to make and additional points to be added or deleted.  The Clerk will amend and  email copy to Councillors.

  • Accounts  The Bank Account stands at £3254.63 before any payments made. Councillors unanimously resolved to pay Clerk salary and expenses of £305.50 for quarter and paye £63.63 and Eurosigns (UK) Ltd £135.31

 

  • Playing Field Report

T  Lewis reported that a fence was down in the playingfield and would be replaced when grant money received.

  • Village Hall report

C Steadman reported that to date £61,372 bids and grants had been achieved for the extension and £4905 from local fundraising events since October 2012. Fixed price quotes would be sought, confirmation of situation regarding VAT  and then hopefully work to start in Spring or Summer 2014.

  • Rights of Way/Highway matters

C Steadman reported some potholes that M Churches said he would bring up with Neil Corp. F O’ Hagan reported that he had come across loose cattle on the Panborough and Bleadney Road and as this was suggested  not the first time it was agreed this may need to be addressed in the future.  Cllr Noel  said he could possibly look into passing places feasibility at some time in the future.

  • Water Level Management

 P Judah  reported that there was to be a Water Level meeting on Wednesday 22nd January at 7.30 in the Village Hall to discuss East and West Waste under the Brue Valley Project and suggested this would be of interest to everyone and please all to come. Councillors resolved to put this on the agenda for discussion at the next meeting.

  • Issues which members of the public wish to raise.  None.

 

Agenda items for the next meeting –Thursday  January  9th 2014 -  Water Level Management projects.
An Extraordinary Meeting  would need to  be held as soon as possible  after possible site visit to respond to Mendip District Council  re planning 2013/2053 before 17th December.

This concluded business and the Chair closed the meeting at 9.15 pm.

 

 

Signed……………………………………………………………….Date……………………………………..
KHolland   Clerk to Godney Parish Council.    December 2013

 


GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 10th October  2013.

Present:
Councillors: M Churches in the Chair, M Gooden, C Steadman, M Donoghue (arrived before item 6).
MDCllr N Taylor,  K Holland (Clerk).

  • Apologies

Apologies were received from F O’Hagan, P Judah, T Lewis.

  • Declaration of Interest. None

 

  • Minutes of the Parish Council meeting held on 5th September 2013

The minutes from the meeting on  5th September  2013 which had been circulated prior to this meeting  were agreed and signed as a true record of that meeting.

  • Matters to report.

J Deeley had kindly posted minutes on the website and updated contact details.

  • Reports from County/District Councillors/Police.

Cllr Taylor reported on the situation regarding Highway signs (see item 9). Cllr Taylor also reported that the new Scrap Metal Dealers Act 2013 would affect any community metal collections. He would report the fly tipping that C Steadman  had noted at Whites Drove (Adjoining Westhay Moor Drove) and advised all tipping should be reported and reference number received. M Gooden said there had also been fly tipping at the Polsham end of the campsite.
Cllr G Noel had sent apologies as unable to attend meeting but sent a report regarding flu jabs, funding, flood defense, birth rates and troubled families.

  • Correspondence

MENDIP DISTRICT COUNCIL

  • Planning – system being updated so easier to view applications online.System will be down between 7 and 28 Oct.New applications will have 21 days consultations  as before after 28th
  • Parish Bulletin October – Forwarded to Cllrs.

OTHER

  • Somerset County Council – email re ‘Local Choices’ event 21st October at Kilver Court 6 – 9 pm to explore empowering local communities and where to find support/funding etc.Details visit www.somerset.gov.uk/localchoices.
  • Community Council for Somerset – details of oil buying group.
  • Community Council for Somerset- AGM and Community buildings event 17th October. Details forwarded to Cllrs.
  • Mendip Community Transport – letter offering to help if required;  looking for more volunteer drivers and request for grant (see item 10.)
  • Somerset Waste – bank holidays recycling and refuse dates. Posters for boards.
  • Emails regarding  noise disturbance  (see item 15).
  • SALC – Copy of Recommended NALC New Model Standing Orders and recommendation that councils need to review their standing orders.
  • T Munt MP – letter regarding acquisition of defibrillator.  Cllrs unanimously resolved not to proceed with this and thought more benefit would be gained from areas further from ambulance access.
  • To consider planning applications/Matters received from the District Council since the last meeting.

2013/1687 Mr & Mrs O’Hagan.  Lawful Development Certificate for proposed use/development of conservatory. Notification of approval.
2013/2045 Section 73 Application for variation of condition 1 on certificate 2013/0324 to extend period of peat extraction from 31.12.16 to 31.12.20.  Cllrs had no objections and unanimously  agreed to approve.

  • Meeting Dates for 2014

Meeting dates for 2014 were unanimously agreed and remain  on Thursday at 6.30pm.  To be  confirmed with the Village Hall. 

  • Community Grant and Highway signs.

Cllr Taylor and M Churches had been in touch regarding Highway signs for the village and Cllr Taylor had contacted relevant parties at Mendip and Somerset CC requesting that they at long last get this matter resolved.  There would be 3 Heavy Goods signs for cross roads and bollards as previously discussed.  Hoped to be sorted by next meeting and distribute grant.

  • Accounts 

The balance before any payments made is £ 3304.63.  Cllrs unanimously resolved to send £50 to Mendip Community Transport  with request for any details/flyers of services offered for notice boards.

  • Playing Field Report

M Donoghue reported that there had been a successful fete and that applications had been made to various parties including Sport for England.

  • Village Hall report

C Steadman reported that £850 had been raised at the lamb roast, Gads would be holding a Christmas party but no date yet set and there would be no Pantomime this year. 

  • Rights of Way/Highway matters

There has been concerns raised regarding the parking outside the Sheppy pub where parked vehicles are protruding too far into the road causing difficulty to passing traffic.  Also some residents’ hedges and bushes are overhanging onto the highway and the Clerk was requested to write and ask for this to be addressed. A letter also to be sent to the environment agency with concerns about trees on the verge overhanging the Sheppy river/road and  although part of the river had been flailed twice part had not been done at all and neither had Division Rhyne which had caused so much of a problem with flooding on the road to Glastonbury in the heavy floods – would this be done?  M Churches had received a police notice if anyone sees panel van DS05 KGZ with male attending  in farm and rural areas selling goods to please report.

  • Water Level Management

P Judah had sent a report.  She was pleased to report that a pro active approach was taken by the Royal Bath and West in conjunction with the Environment Agency and Somerset CC to commence a fund to raise money for the dredging of our rivers on the Levels and looked forward to hearing more about the scheme.

 

  • Issues which members of the public wish to raise. 

Concerns have been raised regarding noise disturbance in the village and this was discussed with District Councillor N Taylor.  He would be reporting back to the Regulatory Services at Mendip and ask for the matter to be addressed by the relevant services. The Clerk to follow up.

A safeguarding request was received by Mr A Abdelnoor to erect two A frame signs outside Manor Farm Cottage and Hawthorne Cottage between 9 am and 3.30 pm Monday to Friday in term time only. ‘Caution next 200 m children’ and ‘Thank you’  on the reverse to warn traffic of the school.  Cllrs unanimously agreed they had no problem with this provided there was no obstruction to the Highway.

Agenda items for the next meeting –Thursday  5th December 2013 -  to set the Precept and to amend Standing Orders.

This concluded business and the Chair closed the meeting at 8pm

 

Signed……………………………………………………………….Date……………………………………..

 

 

K Holland   Clerk to Godney Parish Council.    October 2013

 


GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 5th September  2013.

Present:
Councillors: M Churches in the Chair, M Gooden, P Judah, C Steadman, M Donoghue.
SCCllr G Noel, MDCllr N Taylor, 2 members of the public, K Holland (Clerk).

  • Apologies

Apologies were received from F O’ Hagan and T Lewis.

  • Declaration of Interest. None

 

  • Minutes of the Parish Council meeting held on 6th June 2013

The minutes from the meeting on 8th August  2013 which had been circulated prior to this meeting  were agreed and signed
as a true record of that meeting.

  • Matters to report.

A reply had been received from White Moss regarding lorries through the village. They would again remind drivers of the
correct route.

  • Reports from County/District Councillors/Police.

Cllr G Noel reported that there was a Health and Wellbeing grant available to promote healthy projects such as
allotment/runs/community games etc. M Donoghue thought this may be of interest to the youth GADS. Improved broadband
was coming – probably in2017 and there was also to be a highways improvement fund for things such as signs and he would
be happy to meet in Godney with Highways representative  to discuss signs needed and their placement etc. The Clerk to
email details.
Cllr Taylor reported that at the moment there is upheaval in the Shepton Mallet offices as some  services were to be
amalgamated to make a hub under one roof and this would improve the services and access to them.
PCSO Richards was unable to attend but sent an email regarding redirection of traffic away from Godney after a car accident by
the Camelot Pub last week.

  • Correspondence

MENDIP DISTRICT COUNCIL

  •  Email re Somerset Oil Scheme – 0% interest on fuel repayments scheme.- Clerk to put posters in kiosk/post office board.
  • Email re declaration of interests now on Mendip Council website .
  • September Parish Bulletin – To be forwarded to Cllrs with email.

OTHER

  • MP G Stuart. Rural ‘Fair Share’ campaign – petition to increase share for rural budgets.
  • SALC – AGM 28th September Somerton.
  • SALC- Consultation re new website.
  • Mendip Citizens Advice Bureau – AGM invitation 2nd Sept , Wells and annual report/accounts
  • Kompan Playfair – Details to be passed to M Donogue and T Lewis.
  • White Moss – Letter regarding movement of vehicles through village.
  • Community Council for Somerset – details of Community energy buying and funding –  details passed to C Steadman.
  • Cllr G Noel – details of Health and Wellbeing fund as noted above.
  • To consider planning applications/Matters received from the District Council since the last meeting.

A members of the public requested to speak regarding the Agricultural notification number 2013/0911 for an anaerobic
digester noted at the last Parish Council meeting (decision - planning permission required)and spoke about her concerns.
Cllr Noel explained the procedures for planning applications and the proccess  if planning permission is sought. A letter was
received and put on file.

  • Community Grant.

The Highway signs had been discussed with Cllr Noel ; would be investigated before the next meeting and raised again then.

  • Filming around Godney

M Churches had been contacted  by a film company seeking permission to shoot a small film in the village to do with farming
and  the levels.  The Cllrs unanimously resolved to agree to this and gave permission for the Clerk to confirm so in writing if
she was contacted to do so.

  • Contract of Employment   

A contract adaped from  NALC for the Clerk was unanimously agreed upon.

  • Minutes for website and designated email address for  Godney Clerk .

It was unanimously agreed for the Clerk to ask J Deeley if he could display approved Parish Council minutes on the website as
before and to update contact details.  It was also agreed to set up a designated Godney Clerk email address that would be
transferable with the post.

  • Accounts 

The balance before any payments made is £3685.95 and it was unanimously agreed to approve payment of Clerk quarterly
Salary and expenses of £316.95 and PAYE 64.37   

  • Playing Field Report

M Donoghue reported that the fete was to be held on the 14th September between 2-5pm.     

  • Village Hall report  

C Steadman reported that there had been a very successful Lamb Roast and a profit of approximately £500 had been made.

  • Rights of Way/Highway matters 

M Churches reported that progress had been made with some of the pothole tarmacing.                                                                                                             

  • Water Level Management

C Steadman reported that  a reed cutting boat had been down the river last week.  P Judah would contact the environment
regarding a willow tree on the North bank of the river which it was considered would prove to be a problem if not sorted.

  • Issues which members of the public wish to raise.  See item 7.

 

Agenda items for the next meeting –Thursday  10th  October  2013 – Next year Council meeting dates and review Highway
signs and Community Grant.
This concluded business and the Chair closed the meeting at 8.45pm.

Signed……………………………………………………………….Date……………………………………..
K Holland   Clerk to Godney Parish Council.    September 2013

 


GODNEY PARISH COUNCIL

 

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 8th August  2013.

Present:
Councillors: M Gooden in the Chair, T Lewis, F O’Hagan, P Judah, C Steadman.
K Holland (Clerk)

  • Apologies. M Donoghue and M Churches.
  • Declaration of Interest. T Lewis declared an interest in item 8 on the agenda.

 

  • Minutes of the Parish Council meeting held on 6th June 2013

The minutes from the meeting on 6th June 2013 which had been circulated prior to this meeting  were agreed and signed as a
true record of that meeting.

  • Matters arising from these minutes. None.

 

  • Reports from County/District Councillors/Police. None.
  • Correspondence

MENDIP DISTRICT COUNCIL

  • Parish Council Information Bulletin July – Forwarded to Cllrs with email.
  • New website has an events section – any local events anyone would like to put on website can forward details to
    ICT@mendip.gov.uk
  • M Williams from planning – email re four future planning events in Wells Town Hall 6-8.30. Two Cllrs from each parish
    welcome – suggestions for topics welcome. First meeting 18 Sept.
  • Standards Committee meeting 16th July agenda.
  • David Woodridge – email request gypsy traveller caravans and sites count as at 18th July.  The Clerk to reply None
    known at that time.    
  • Mendip Community Support – email newsletter regarding latest funding news.
  • Parish Council information bulletin August – Forwarded to Cllrs with email.

OTHER

  • Somerset County Council- Notice of Road Closure, B3151 Cheddar Road. From 17th June. – Details sent to Cllrs and
    notice boards/kiosk.
  • Tessa Munt and Green Alliance invitation to Community Energy Workshop 12th July – Forwarded to Cllrs with email.
  • Community Council for Somerset Membership Application 2013/14. £35.00
  • SALC – Sent e copy of “Good Councillors Guide” – Forwarded to Cllrs with email. Also available hard copy £2.00 per
    copy plus postage or collect from SALC, Taunton.The Clerk and C Steadman requested a copy and it was agreed the
    Clerk will collect when next in Taunton.
  • Somerset County Council  email – Opportunity to apply for Youth and Community Group Grants for running Youth Clubs.
  • Somerset Rural Youth Project – booklet  outlining access to support for existing youth services/clubs or establishing new
    provision and access to training and employment etc.
  • Nat West review of information held.  Request for update on details of signatories and contacts.
  • Grant Thornton – Return of Annual Return and confirmation audit completed for year ended 31 March 2013.  – Clerk to
    display notice of completion, report and statement of accounts.
  • Insurance letter to Clerk – Covered for visits from public to home on Parish Council business.
  • Clerk and Councils direct magazine.
  • Avon and Somerset Police & Crime Commissioner – nominations requested for police awards – Clerk has put posters on
    boards/kiosk.
  • NALC – Parish Polls survey – Request information on any polls in parish for reform bill.
  • SALC – survey regarding NALC – developing a strategy for future role with SALC/Councils and consulting for opinion on
    direction to take.
  • Somerset County Council – email re New charging structure for Highway Licences – such as planters/notice boards/)from
    1 September £165 admin fee plus legal cost approx£350.
  • SALC – Cilca training from 9th October Edington Village Hall.
  • SALC – 20% discount on Arnold Baker reference book -new edition for local council administration.
  • F O Hagan email re safety concern of string across road that a farmer used to guide cattle and collision of parishioner
    .Cllrs requested Clerk to write to farm concerned.
  • SALC – NJC Payscale  increase of 1%   backdated to April 2013.
  • SALC – New County Executive Officer Justin Robinson appointed.
  • Somerset County Council – Connecting Devon and Somerset announcing areas to get high speed fibre broadband –
    see www.connectingavonandsomerset.co.uk/whereand when .
  • To consider planning applications/Matters received from the District Council since the last meeting.                                                                                                                                                        
    Mr R Millard.Ref 2013/0911. Proposed Anaerobic Digestion  and Combined Heat Power Unit at Double Gate Farm.
    Decision – Planning Permission
    Required.  Clerk to forward any details of proposed unit available.

White Moss Horticulture Ltd 2013/0324 – First periodic review relating to site P265 by permission 085067/001 and 085067/003
Permission subject to the submitted scheme of conditions (as amended by County Council).

  • Community Grant for Safety signs and play area.

£700 had been received from Mendip District Council for roadside signs and play area instigated through Cllr N Taylor.
Cllr Taylor had hoped to make the meeting regarding placing of road signs but was not able to do so.  It was unanimously
resolved that half the money be given to the play area and remainder keep for next meeting. T Lewis declared an interest and
took no part in the voting.                                
                           

  • Accounts.  The bank is in credit by £3720.95 before payments made this month. £58.76 grant had been received from
    MDC as well as £700 as at item 8. One bill was presented for payment and Councillors unanimously resolved to pay
    £35.00 for Community Council for Somerset membership. Grant Thornton had confirmed external audit and Clerk had
    published on boards.

                                                                                                                                                                                    

  • Playing Field report

T Lewis reported that there had been an audit although not yet sent.  He had removed swing seats from structure to make
safe and new equipment would be needed.  The fete was to be held on 16th September.

 

 

  • Village Hall reports

C Steadman reported grant of £5,000 received from Garfield Western and £3,500 raised from the auction.  Ice cream sales
from the Godney Gathering not yet confirmed as ongoing.

  • Rights of way/ Highway matters

Cllrs requeseted Clerk write to White Moss Peat with concerns regarding heavy vehicles still coming through village and round
Garslade Bridge and request that drivers are aware of route from Wedmore to  Wells road. M Gooden would  speak  to
M Churches regarding pot holes around village as he had knowledge of these.

  • Water Level Management

P Judah had attended a drainage consultation in Gloucester with the National Chairman and again mentioned dredging.
P Judah thought maybe a working group locally to raise money for river dredging was the best way forward.

  • Issues which members of the public wish to raise. None.    

 

Agenda items for the next meeting –Thursday 5th September  2013.

This concluded business and the Chair closed the meeting at 7.50pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

K Holland  Clerk to the Parish Council  August 2013

 


GODNEY PARISH COUNCIL

 

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 6th June  2013.

Present:
Councillors: M Gooden in the Chair, M Donoghue, P Judah, T Lewis, C. Steadman.

In attendance:
K Holland Parish Clerk, SCC Cllr Graham Noel, PCSO T Richards.

  • Apologies. Accepted from M Churches and F O’Hagan.

 

  • Declaration of Interest. None.
  • Minutes of the Parish Council meeting held on 8th May 2013

The minutes from the meeting on 8th May 2013 which had been circulated prior to this meeting  were agreed and signed as a
true record of that meeting.

  • Matters arising from these minutes. None.

 

  • Reports from County/District Councillors/Police

Cllr. Graham Noel, introduced himself as the new Somerset County Councillor and advised that  The Council are keen to
engage paying off debt; they have taken over some public health matters from the NHS and are planning for further parts of
the A303 to be duel carriageway and that there was a new council website in place. P Judah gave Cllr. Noel a copy of the defra
flooding meeting letter and asked that pressure please be kept up for some action to de-silt the rivers and that dredging was
the priority. P Judah and other council members expressed that flooding is a very big concern in this area.

PCSO Tim Richards reported that P Judah has had criminal damage to gates, and that other random damage has been done in
the Butleigh and Baltonsborough area. Locally fuel has been stolen, cattle let out, fireworks put in a box, graffiti on the roads
out of Godney and a tractor driven into a ditch and damage to a vehicle in Oxenpill. PCSO Richards reported there has been
some arrests for vehicle crime.
PCSO Richards will report to Highways regarding the crossroads at Tilly’s and Westhay Moor Droves where a lorry went into
the ditch and the road has not been properly repaired.  He asked that the Council also report this problem. M Churches had
reported this to Highways and The Clerk would ask if he could do so  again. With the Glastonbury Festival approaching, please
call if any problems and be aware of opportunistic theft especially in good weather.

  • Correspondence

 

MENDIP DISTRICT COUNCIL

  • Parish Council Information Bulletin – Forwarded to Cllrs with email.

PLANNING – None

OTHER

  • Chief Superintendent Nikki Watson, Yeovil Police, Newsletter.Forwarded to Cllrs with email.
  • Flood Mitigation Fund – invitation to submit application for flooding grants from Somerset County Council.Forwarded to
    Cllrs with email.        
  • SALC- email . AGM invitation 15th July. Agenda and minutes of last meeting
  • Polden Hills Pony Club – email request for grant .Unanimously resolved by Cllrs not to make a donation, the clerk to
    send an email.   
  • SALC- email – Peter Lacey Memorial Bench donation request.Unanimously resolved not to send a parish donation.
  • SALC – email -Vacancy for County Executive Officer.
  • Somerset County Council – Peat Planning Meeting at Walton 19th June – Forwarded to Cllrs
  • Kompan.uk – Play equipment.  Forwarded to M Donoghue and Tim Lewis.
  • P Judah received letter from Tessa Munt MP and R Benyon MP regarding flooding. Letter  to be put on file.

 

  • To consider planning applications/Matters received from the District Council since the last meeting.   None     

                                                                                                                                                                             

  • Clerk’s Contract, remuneration. The NALC standard contract of employment was to be used and the Clerk would check
    if she was covered for insurance for working from home and finalise details at next meeting.  Salary was agreed using
    the point system of NJC pay scales (point 17) and expenses rates agreed unanimously.
  • Accounts.  The bank is in credit by £3460.64 before any payments.   It was unanimously resolved to pay Village Hall
    £130.00 as last year for the use of the hall and The Clerk’s salary and expenses for April to June 2013 and PAYE.

                                                                                                                                                                                   

  • Playing Field reports

T Lewis reported a provisional date of 3rd August for the fete. The mower has been repaired, trees planted, new fencing being
looked into and an inspection booked in.

  • Village Hall reports

C Steadman reported there was a fund raising meeting that evening.  A Gads production was being held in mid July and also
an Auction of Promises at The Sheppy to be held in mid July.

  • Rights of way/ Highway matters

C Steadman reported  not all right of way signs had been done.  Other Highway matters had already been discussed with
PCSO Richards.  

  • Water Level Management

P Judah reported from Phil Brewham of the Drainage Consortium that new structures for water management at East and
West Waste should be beneficial.

 

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting –Thursday 8th August  2013.

This concluded business and the Chair closed the meeting at 7.48pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

K Holland  Clerk to the Parish Council  June 2013

 


GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 9th May 2013.

Present:
Councillors: M Churches in the Chair,  M Gooden, M Donoghue, P Judah, T Lewis, C. Steadman.

In attendance:
K Holland Parish Clerk.

  • Election of Chair. M Gooden took the Chair.  It was proposed by M Gooden and seconded by    C Steadman and
    unanimously carried that M Churches be re-elected as Chair.

 

  • Election of Vice Chair. M Churches took the Chair.  It was proposed by C Steadman and seconded by M Donoghue and
    unanimously carried that M Gooden be re-elected as Vice Chair.
  • Election of Councillors to serve as Parish Contacts on outside bodies. It was resolved that  C Steadman would be the
    contact for Highways and Byeways and the Village Hall. T Lewis would be contact for Playing Field and P Judah for Water
    Level  Management.

 

  • Apologies. Accepted from F  O’Hagan.
  • Declaration of Interest. None.

 

  • Minutes of the Parish Council meeting held on 11th April 2013

The minutes from the meeting on 11th April 2013 which had been circulated prior to this meeting  were agreed and signed as
a true record of that meeting.

  • Matters arising from these minutes

M Churches reported on the Flood Meeting on 18th April.  Mr Beynton will be replying to all written letters and M Churches
expects a reply.  Some work has been done on Rivers Parrett and Tone and the Sheppy and Brue and M Churches will keep a
watch on water levels.

M Churches has put up some of the dog fouling signs received from the Dog Warden as discussed at last meeting and the
Clerk will source some more from Mendip.

  • Reports from County/District Councillors/Police

Councillor N Taylor will send a full report for circulation after next Mondays Meeting. Councillors voiced some concerns regarding
fracking and water contamination .N Taylor suggested  to lobby and write to Somerset Mineral Planning and County Councillors.

  • Correspondence

MENDIP DISTRRICT COUNCIL

  • E Murphy – Email response to Clerk’s letter – confirms  signatures on declaration of interest forms will not be put on
    website . Forms completed/signed at meeting.Clerk to forward.
  • Claire Dicken – copy of amended principles of public life adopted at standards review meeting with suggestion that
    councils may wish to review their standards.
  • Email - Mendip Rural Forum agenda 29th April – forwarded to Councillors with email.
  • Ian Bowen – Email- Replacing John Meeker as New Principle Planning Officer .
  • Email - Parish Council Information Bulletin.  Circulated to Councillors with email.

PLANNING/MENDIP DISTRICT COUNCIL
Several planning decisions received as per correspondence list circulated.
OTHER

  • SALC – email.  DCLG Survey on how Councils empowering neighbourhood.
  • SALC – email. Making booklet of good examples of smaller councils working together – collecting best practice where
    available.
  • Frack Free Somerset – email invitation to talk regarding  fracking  14th May –Circulated to Councillors with email.
  • Came & Co – email info on playground inspections – forwarded to T Lewis and M Donoghue.
  • Sedgemoor D C – email. Community Infrastructure Levy – Information and consultation portal.(The Clerk spoke to SDC.
    Mendip will be doing something similar).
  • K6 Kiosk Spares – details of Red Kiosk spares/paint etc available if required.
  • Came & Co – Insurance Renewal and various attachments – all by email.
  • Tessa Munt Office – 3 x posters for Advice Centre Dates. Put on boards/kiosk
  • Rural Services Network – information/newsletter.
  • Avon and Somerset Police Plan 2013-17.  Paper copy sent. Posters put on boards/kiosk. To view go to
    www.avonandsomerset-pcc.gov.uk
  • Insurance Renewal . 3rd year of 3 year agreement with Came and Co. Councillors agreed to renew.                                                                                                                                                                                                                                                                                                                                                                               
  • Accounts. The Bank Account balance stands at £3,807.20   Councillors unanimously resolved to pay S Stephenson
    £50.00 for Internal Audit for 2012/13 and £296.56 to Broker Network Ltd for  insurance through Came & Co.

 

  • To Approve the Annual Return for 2012/13.   It was unanimously agreed to approve the Annual Return.

                                                                                                                                                                                    

  • To consider planning applications/matters received from the District Council since the last meeting

Councillors raised issue with Cllr N Taylor that Parish Council planning  opinions may not be taken seriously at District Level.
Cllr Taylor said could contact him directly with planning concerns.          T Lewis suggested  that planning flag up our concerns
directly to Cllr Taylor. He will discuss at the next meeting and try to get Mr M Williams to come out and answer some of these
questions directly. Also to let Cllr Taylor know if planning conditions are not being enforced.

  • Playing Field reports

T Lewis reported that the Playing Field  has been mown, strimmed and weeded.

  • Village Hall reports

C Steadman reported  that so far £33,900 has been raised for village Hall extension and events planned  to include, Auction of
Promises at the Sheppy 15th July, Hog Roast and Band, Duck Race, Raft Race,Halloween Evening,Bonfire Night and Cheese
and Wine Quiz.

  • Rights of way/ Highway matters

C Steadman reported  Rubbish still in one of the ditches needs to be removed; highway crossroads where lorry went in the
ditch the road has sunk – M Churches said he would report.                                                                                                     
C Steadman also reported member of public has had incident where a dog had reacted badly and fitted after  it had entered a
pool of water lying in a field . It was pointed out this was not a footpath area and the dog could
have reacted to residue of slurry fertilizer or silage run off.

  • Water Level Management

None.

 

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting –Thursday 6th June  2013.
Contract of Employment and remuneration  for Clerk.

 

This concluded business and the Chair closed the meeting at 8.02pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

K Holland  Clerk to the Parish Council  May 2013

 


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 11 April 2013.

Present:
Councillors: M Gooden  in the Chair,  C. Steadman and T Lewis

In attendance:
K Holland Parish Clerk.

  • Apologies: accepted from  M Churches, F OHagan, M Donoghue and P Judah.
  • Declaration of interests: None.

 

  • Minutes of the Parish Council meeting held on 7th March 2013

The minutes from the meeting on March 7th 2013 which had been circulated prior to this meeting  had been amended to add
K Holland Clerk Designate to In attendance then  agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

None.

  • Correspondence

MENDIP DISTRICT COUNCIL

  • Email from Eve Murphy re completion of some Declaration of Interest forms. Some may be returned for completion where
    there are blanks.
  • Declaration of Interest forms have been returned for completion/signatures. Agreed at meeting the Clerk to write to
    MDC requesting  assurance that signatures will be confidential and not in the public domain before sending completed
    forms.
  • Email from Jill Temple re Evercreech Public Inquiry – Housing Supply/Requirements. – circulated to councillors with email
    (J Jeans)..
  • Email from Claire Dicken, Housing Options Assessment Officer re Homefinder Somerset Allocations Policy changes 2013
    and survey.  Forwarded  to Councillors with email.
  • Email – Parish Council Information Bulletin – circulated to Councillors with email.
  • Email Standards Committee -16th April Meeting agenda – circulated to Councillors with email.

OTHER

  • SALC – Clerk Training Events July 2013 and CiLCA training package.Unanimously agreed that the clerk should attend
    initial FOC training workshops.
  • SALC – Email re sad news of death of Peter Lacey over Easter weekend. Forwarded to councillors with email.
  • Western Power Distribution Workshop/lunch invitation – investment plans 2015-2023 (various  dates  and venues).
  • Came & Company – Parish Council Insurance letter and “Parish Matters”.
  • PCC /Police Public Forum – Frome, invitation 16th April.  Forwarded to councillors with email.
  • Jane Peck of Somerset Cancer Care (Division of St Margarets Hospice) – Email requesting to put up flyers on Parish
    notice boards re support groups in Wells and Yeovil.  Agreed these to be put in telephone kiosk and Board by Post Office
  • Email from Tessa Munt’s office – Invitation to Affordable Housing talk by Heather Kidd Sat 13th April at Blackford –
    forwarded to Councillors with  email.
  • Email from M Donoghue passing on concerns of village resident of dog mess in village  - could some signs be put up?
    M Churches had suggested to the Clerk  MDC signs  could  be put on some poles. This was unanimously agreed.
  • Western Power – circular re powercuts and improving the network.
  • Tessa Munt – letter with details of Flooding meeting April 18th at Theale – with Defra’s Mr Beynton.
  • Somerset County Council Asbestos Team - Report passed  to Council at meeting from M Pennycott regarding asbestos
    check carried out on village hall roof – no condition  issues and in good state of repair.
  • Accounts

The opening balance for the year is £773.10 .The Finance Policy was reviewed and unanimously agreed to amend  item 4.
To read ‘Report  payments and  PAYE to HMRC using Real Time Initiative’.

  • To consider planning applications/matters received from the District Council since the last meeting

None.

  • Playing Field reports

T Lewis reported that the Playing Field Committee has had several  ideas for events through the summer including football
coaching, weekend  nature walks and a  fete and they were reviewing things that may need doing in the playing field.
The Clerk mentioned that she did not think the Parish Council were covered by insurance for events.

  • Village Hall reports

M Pennycott gave a report  to Councillors from SCC Asbestos Team.  The report stated roof was in good condition with no
signs of lamination or damage.  There were no signs of deterioration and the sheets looked in very good condition and no
reason why it would not last for at least another 20 years. M Pennycott also reported the Funding Committee had fund raising
ideas for the extention to the hall of an auction of promises, hog roast, band and  fete. Applications had also been made to
charities Biff and Garfield Western for a grant . Clarks had made a contribution  of £7,000 .  80% of the project cost was
needed before starting and at the moment 56% has been raised,

  • Rights of way/ Highway matters

C Steadman reported  that Mr Montague from the Rights of Way had  visited with regard to several areas.  Where there has
been drainage work across a field disrupting access, this will be re-instated as soon as work is finished. Where field gates had
been tied he considered they could be released although C Steadman did not think this would be safe to do.  Where new gate
was needed he was going to assess and would sort together with signing.                                                                                                                                M Churches had sent a message that he had spoken to Neil Corp (Highway Officer) and he had marked all potholes needing attention to be filled within the next three weeks. 
M Churches had pointed out not all holes had  been marked , his reply was they are not deep enough yet to be considered,
although when caught up with backlog  then they may get filled.

  • Water Level Management

M Churches sent message to remind Councillors there is meeting on Thursday 18th April at 5pm at Northload Farm,
Northload Lane, Theale, BS28 4SY with under secretary of State for DEFRA Mr Beynton where any concerns about flooding
and drainage can be expressed.

 

  • Issues which members of the public wish to raise

None.

 

Agenda items for the next meeting –ANNUAL GENERAL MEETING May 9th.
Approve accounts and the Annual Return for 2012/13

 

This concluded business and the Chair closed the meeting at 7.30pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

K Holland  Clerk to the Parish Council  April 2013

 


Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 7th March 2013.

Present:
Councillors: M.Churches in the Chair, M. Donoghue, M. Gooden, F. O Hagan, P. Judah and C. Steadman

In attendance:
Mrs J. Jeans Parish Clerk, Mrs Kate Holland Clerk Designate.

  • Apologies: accepted from T. Lewis.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 10th  January

The minutes from the meeting on January 10th 2013 which had been circulated prior to this meeting, were agreed and signed
as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

Note: these reports have also been recorded in the Annual Parish meeting.

Cllr R. Forrest (Somerset County Council) apologised for not being able to attend as many meetings as he would like due to his
other commitments as Chair to Mendip District Council. Cllr R. Forrest explained that he would not be seeking re-election in
May 2013.
He explained to councillors the budgetary constraints that Somerset County Council continues to face. The debt of 365 million
has been reduced by 5 million, but with high interest payments the rate of reduction is slow.
M. Churches asked why Somerset County Council uses consultants so much. Cllr R. Forrest explained that this is cheaper than
having permanent staff because of the ‘on costs’ of pensions and potential costs of redundancy.
Cllr R. Forrest highlighted two areas of success: the broadband project and the filling of 70,000 potholes. M. Churches and
other councillors pointed out that the repair of potholes in Godney was poor. Firstly repairs were slow to be carried out and
often some pot holes which had been marked by Highways were not all repaired at the same time. This led to Highways
having to return to complete the task. Secondly, repeat repairs were quite common. Overall councillors felt that it was not
good value for money.

Cllr N. Taylor (Mendip District Council) added to Cllr R. Forrest’s comments regarding pot hole repairs. He pointed out that the
unusual weather conditions had led to a large number of potholes. The Highways teams had been extremely busy.
Cllr N. Taylor reported that Mendip District Council (MDC) was hoping to tackle fly tipping more rigorously. He pointed out that
the main issue was commercial waste being dumped. He was aware that fly tipping remained an issue in the Godney area.
Ian Glover has been appointed to progress enforcement wherever there is enough evidence. Councillors and residents should
contact Ian Glover at MDC to report fly tipping.

PCSO T. Richards reported on the theft of a car from Godney Farm. The vehicle has been recovered. He wished to alert
councillors and residents that theft from parked cars at beauty spots and local High Streets is on the increase. Thefts continue
from farms in the area too. A prosecution is being progressed against people suspected of burglaries in the Mendip area.

 

 

  • Correspondence
  • Somerset Community Council
  • Regulation Committee Agenda concerning various changes to public rights of way (none in Godney Parish)
    • HMRC – hard copy and emails regarding change to PAYE in real time from April 2013.
    • Mendid Community Transport – Letter of thanks for donation
    • Mendip Citizens Advice Bureau – Letter of thanks for donation
    • Clerks and Councils Direct – January 2013 Issue 85 – Article on closed churchyards and cemeteries retained
      by Clerk.
    • NHS Somerset – Joint strategic Needs Assessment- Summary of demographic and health issues for Somerset.

 

  • Mendip District Council –
  • Emails
  • January Parish Bulletin – emailed to those councillors with email.
  • Local Legacy Fund and Community Environment Fund (email)– open for applications. Forwarded to those councillors
    with email.
  • Mendip Flooding Summit- request for contributions from community re. flooding – forwarded to those councillors
    with email and the Godney network.
  • Calendar of public meetings 2013- emailed to those councillors with email.
  • Emails
  • PCSO T Richards – Report of theft a blue Renault Clio car in Godney registration number X948 HNP
  • SALC
  • Affiliation fee request £ 52.10
  • Items of interest including about dispensations for setting the precept.
  • Somerset Community Council
  • Email- Notification of adoption of Somerset Waste Core Strategy: sets out policy for planning applications for waste
    disposal
  • Somerset Minerals Planning consultation – closes on 8th March

 

  • Accounts

Three accounts were presented for payment: the Clerk’s salary and expenses for January to March 2013; the PAYE payment
for the same period and the affiliation fee for membership of the Somerset Association of Local Councils. Councillors
unanimously resolved to pass these for payment.

  • To consider planning applications/matters received from the District Council since the last meeting

The Clerk had forwarded brief comments to MDC regarding the Village Hall application No. 2012/2756 for the extension as the
council had already expressed support through agreeing to the grant of £2,400.
First periodic review of the scheme and conditions relating to peat site P265. White Moss Peat. Councillors had indicated they
did not wish to make comments for this review.

  • Playing Field reports

The playing field has had a recent meeting. A number of events are planned over the summer.

  • Village Hall reports

Mendip District Council has confirmed that they will be awarding the grant of £24,000 for the extension. The committee will be
seeking further funds from other grant sources as well as raising £12,000 themselves.

  • Rights of way/ Highway matters

N. Taylor and R. Forrest will be following up concerns regarding the large number of potholes still requiring repair.
Cllr R. Forrest will discuss councillors’ request for passing place signs at strategic points on the local roads.
C. Steadman reported that no action appeared to have been taken over the footpath gates and other footpath matters.
She would contact George Montague again. The Clerk reported that she had emailed George Montague regarding
White’s Drove which is badly damaged by the drainage operations from the peat works and currently un-passable safely.

  • Water Level Management

P. Judah will give a full report at the April meeting. The DEFRA minister Richard Benyon MP will be visiting Somerset shortly to
hear the views local people about the flooding. The Clerk reported that she was aware that a few Godney residents had
responded to her request to send in their comments regarding their experiences during the floods. The Flood Summit will be
taking place on March 15th at Taunton Cricket Club. Anyone wishing to attend should let the Clerk know so that an invitation
can be arranged.

  • Communication with the village

No report.

  •  Recruitment of Clerk

The Chair thanked Mrs J Jeans for her seven years of service to the council and a small gift was presented. The Chair
welcomed Kate Holland as the new Clerk.

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting –April 11h 2013

The chair, M. Churches noted that he might not be able to make the next meeting. This concluded business and the Chair
closed the meeting at 8pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council March 2013


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 10th January 2013.

Present:
Councillors: M.Churches in the Chair, M. Donoghue, M. Gooden and P. Judah.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: accepted from F. O Hagan and C. Steadman.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 6th  December  

The minutes from the meeting on December 6th 2012 which had been circulated prior to this meeting, were agreed and signed
as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

N. Taylor attended and contributed to the items as listed below. The Parish Council expressed thanks for the funding towards
road signs and the Playing Field.
PCSO T Richards –had emailed a report regarding the theft of a trailer from an isolated field on Lewis Drove.
R. Forrest had informed the Clerk that he had been unable to secure the £1000 funding he had hoped to give towards the
Village Hall extension. He had also declared his intention to stand down as a County Councillor.

  • Correspondence
  • Mendip District Council –
  • December Parish Bulletin – emailed to those councillors with email.

Emails

  • Ron Forrest MDC Cllr – Funding towards Village Hall
  • Nigel Taylor MDC Cllr – Award of a £700 for the Parish Council (towards road signs and the Playing Field)
  • PCSO T Richards – Report of theft of a trailer at an isolated field off Lewis Drove  before Christmas
  • SALC - Flood resilience community pathfinder scheme- emailed to parish councillors
  • Somerset Community Council
    • email copy of Thatch- emailed to parish councillors
    • Countywide Flood Review – notification that a review will be taking place and representatives from the parish
      council and community will be invited
    • Somerset Minerals Plan – consultation.
  • Accounts

The balance after the donations of £50 to Mendip Community Transport and £30 to Mendip Citizen’s Advice Bureau  stands at
£1397.20.

  • To consider planning applications/matters received from the District Council since the last meeting

No applications.

  • Playing Field reports

The playing field has a committee meeting next Monday 14th January. Maintenance work has not yet started. Cllr N. Taylor
reminded councillors that there was a person living in the village who would be willing to undertake work voluntarily. N. Taylor would email the contact details to the Clerk to forward to M. Donoghue.

  • Village Hall reports

No report. The pantomime takes place on the 17th, 18th and 19th January.

  • Rights of way/ Highway matters

M. Churches had contacted Neil Corp about the many potholes which urgently need attention. N. Taylor had also contacted
Highways last week regarding the potholes on Tilley’s Drove. As yet these have not been repaired. The Clerk was requested
to find out the availability and cost of passing place signs and the powers of the parish council in erecting these.

  • Water Level Management

Councillors expressed concern that the Local Plan did not take into account that any developments upstream (several
thousand houses planned in Shepton, Wells, Street and Glastonbury) would have effects down stream. Additionally the plan
does not make clear what the criteria are regarding flood risk when evaluating planning applications. The Clerk urged
councillors and members of the public to respond to the plan before the cut off date of 25th January . N. Taylor would raise
the Parish Council’s concerns with Mendip District Council.
M. Churches reported that Tessa Munt MP had asked the DEFRA minister Paul Benyon to clarify what the objectives of the
Environment Agency and Natural England were. The Parish Council expressed concerns that the Pathfinder Flood Resilience
Project could lead to lots of small projects which could have an impact on other areas. Any project should be looking at
improving the ability of water to get away down stream rather than focusing on small scale projects upstream which
might only exacerbate the problems lower down.

  • Communication with the village

No report.

  •  Recruitment of Clerk

Councillors resolved the process and timescale for appointing a new Clerk.

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting –March 7th 2013
As above, to include responses to the Environment Agency and other bodies regarding flood prevention and move Water
Level Management to Item 7.

This concluded business and the Chair closed the meeting at 7.56pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council January 2013

 


GODNEY PARISH COUNCIL

Minutes of an extraordinary meeting held at Godney Village Hall on 17th November 2012.

Present:
Councillors: M. Churches in the Chair, M. Donoghue, M. Gooden, F. O Hagan, P. Judah, & C. Steadman.
In attendance
J. Jeans Parish Clerk.

  1. Apologies:

T. Lewis.

  1. Declaration of interests:

C. Steadman.

  1. Public representations

Four members of the public spoke, three in support of the Village Hall extension and one not in support. Reasons for supporting the extension included: what a great asset the hall was to the village for all ages, being able to attract such significant grant money was an opportunity not be missed, and that this was a golden opportunity to revitalise the village hall. G. De Vries explained that there might be other ways for the parish council to raise the required £2,400 other than just the precept. There was a possibility that the parish council could set up a voluntary contribution arrangement. The member of the public opposed to the extension was concerned about the level of commitment required to maintain the hall. The village track record with other assets was not positive. The committee had not launched a fund raising initiative to help towards costs. There were also concerns over the asbestos roof.
The Clerk read out all the written responses including emails she had received from electors and gave a summary of these responses. The majority (20) expressed views supporting the extension citing the need to revitalise the hall and make the most of the opportunity to gain significant funds to improve the hall. Another aspect mentioned was that an extension would enhance the facilities and attract more income through lettings. A significant minority (10) did not support the extension. The main reasons included: whether an extension was the best way of revitalising the hall given that it was looking scruffy now; was there sufficient commitment and capacity to maintain the hall plus extension; would there be future costs including any implications from the asbestos roof; concern at a temporary increase in council tax. A further seven electors whilst supporting a temporary increase in the precept and council tax expressed reservations. These included the above concerns plus whether sufficient exploration of other alternatives had been considered.
M. Pennycott gave an update on the extension, including that there would not be an increase in maintenance costs or on the insurance premium. According to Avalon Waste the additional toilet would not require any additional septic tank or cess pit arrangements. Another two building quotes for all the works except the electrics had been sought and these would be available next week.  The asbestos roof was cement fibre with 10-15 percent of white asbestos. Assurances were given by K. De Vries that she had spoken to The Somerset Asbestos Unit and Bio Chemist about the roof. Estimating the roof at about 30-35 years old, it should have another 40-50 years of serviceable life left. A survey to check the condition of the roof would cost £200. There are no legal requirements to have the roof annually inspected. M. Churches pointed out that it was important that the insurers knew about the asbestos roof. If there was a fire the clean up costs would be extensive and would need to be covered by the insurance. M. Pennycott outlined the other grants which would be applied to and noted that the Clark Foundation had verbally indicated that they would fund £5,000.  Radiant heaters or under floor heating are the main methods of heating village halls. Neither is ideal.
The Clerk gave an update on the temporary increase in council tax based on figures which Mendip Corporate Tax Team gave Cllr. T. Lewis last week. The increase would be approximately £24.94 over one year or £12.47 over two years.

  1. Resolution on whether to support the Village Hall Committee’s request for funding towards the proposed extension

The Clerk read out a statement from C.Steadman in support of the extension including the importance of continuing D. Stephen’s legacy. C. Steadman then left the room and took no further part in the proceedings. Councillors expressed their views before voting on the resolution. Councillors resolved by a majority to support the Village Hall committee’s request. M.Churches and M. Gooden did not support the resolution because of concerns about the capacity of the Village Hall Committee to sustain a level of commitment within the village to look after the hall. The hall’s current state was not encouraging.
Councillors unanimously resolved to spread the increase in the precept over two years. Thus the precept would be increased for two years only to cover the contribution of £2,400 by the parish council. F. O Hagan proposed and it was unanimously resolved that the parish council would review the situation in December 2013 to decide whether to go ahead with the second year’s precept contribution. Councillors advised the Village Hall Committee to have an asbestos survey completed for the roof.

 

This concluded business and the Chairman closed the meeting at 10.55am.

 

 

Signed . . . . . . . . . . . . . . . . . . . . .                   Date . . . . . . . . . . .

 

J. Jeans                                                                                   
Clerk to the Godney Parish Council.


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 11th October 2012.

Present:
Councillors: M.Churches in the Chair, M. Gooden, T. Lewis, M. Donoghue and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: F. O Hagan & P. Judah

 

  • Declaration of interests: M. Donoghue and C. Steadman declared an interest in Item 10 the Village Hall.
  • Minutes of the Parish Council meeting held on 6th September 2012

The minutes from the meeting on September 6th 2012 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

PCSO T. Richards sent a report. Pleasingly no crime had occurred in the Godney area recently. A police helicopter and several police cars were called out to find a pupil from Inaura who went missing, but was eventually found in Panborough.
Councillor R. Forrest had emailed information to the parish council about a new fund for health and well-being. The Clerk was requested to pass this to M. and K. Pennycott as the criteria for the grant would fit the hall extension.

  • Correspondence
  • SALC – invoice for Code of Conduct training.

 

  • Environment Agency – reply to the Clerk’s letter.
  • Natural England – reply to the Clerk’s letter.

 

  • Clerks and Councils Direct – September 2012 Issue 83. Useful article on the new Code of Conduct (retained by the Clerk).
  • Ken Maddock- Letter re. standing as Police and Crime Commissioner and a request to complete a crime survey.

 

  • MDC – October Parish Bulletin – emailed to those councillors with email.
  • Accounts

The Clerk presented one account for payment, an invoice from SALC for the recent training of councillors and the Clerk for the new Code of Conduct. Councillors unanimously resolved to pay this account. The Clerk presented the half yearly reconciliation, which was unanimously approved. The Clerk explained that the adjusted balance of £1950.61 takes into account an error with the Clerk’s last salary payment and PAYE. The balance after the SALC payment is £1830.61.

  • To consider planning applications/matters received from the District Council since the last meeting

None.

  • Playing Field reports

The playing field has been topped by S.Jeans. The committee have applied to the Wells Swans charity for a grant of £5000 towards repairs and maintenance. The Clerk had forwarded a possible source of help from Councillor N. Taylor. A fund raising Halloween Disco is planned.

  • Village Hall reports

M and K Pennycott presented the plans for the extension to the Village Hall. The intention is make the hall more attractive to be used and hired. The extension would comprise a multi-purpose room, storeroom, small kitchenette and accessible toilet. The extension would enable two groups to hire the hall at the same time. It would also be more feasible for groups wishing to use a smaller space which they could heat more easily.
At present the committee have had one quote just for the shell of the building not including the fixtures and fittings. They also explained the various grant sources they had applied to and intended to apply to. The grant from MDC would require the Parish Council to provide 5 percent of the cost. This would have an implication for all households in Godney parish because it would raise their council tax. On the current estimate for the extension it would be likely that household council tax would rise by approximately £34 for one year. M. Donoghue and C. Steadman expressed their views but did not take part in the voting on the resolution. Those councillors able to vote resolved to unanimously support the extension which would enable more flexible use of the hall, hopefully generating more income. However they wished to call an extraordinary meeting of the council with all councillors present so that matters could be fully discussed before they could consider approving financial support. Before this meeting councillors would wish to know the full cost of the extension and the ongoing maintenance costs including an extension. They would also wish to know the success of other grant applications. Additionally councillors would wish to know if the contribution from the Parish Council could be spread over several years thus easing the impact on council tax. The possibility of canvassing residents’ views about an increase on their council tax was also discussed.

  • Rights of way/ Highway matters

The road closure to enable Highways to repair the badger damage near the Vicarage has been moved to 22nd October.
M. Churches had spoken to Highways about the potholes which had not been repaired. Highways were unaware of this but will return to repair these plus any additional pot holes such as those opposite the Sheppey Inn.
C. Steadman reported that Mr Montague the County Council Rights of Way officer had visited and found that the new gates provided by the council had not been installed. There were also some missing signs. 
The Clerk to find out the costs of passing place signs and HGV signage so that a bid can be put together for Cllr. N. Taylor’s ward fund.

  • Water Level Management

The Clerk had given councillors the responses to the Parish Council’s letter from Natural England and the Environment Agency before the meeting. Councillors fully supported inviting a representative from both organisations to meet with a group of councillors to look at and discuss the issues raised. The Clerk was requested to write letters of response to both agencies. The letter to the Environment Agency should ask for the telephone number of the employee who lives locally and operates the boards on the weir by High Beech Cottage. This would enable a quicker response when heavy rainfall is predicted.

  • Communication with the village

T. Lewis had met with Diana Romrigg the Village Agent to put together an application for a grant towards the village website.

  • Issues which members of the public wish to raise   

None.

Agenda items for the next meeting – December 6th 2012
Draft calendar of meeting dates

This concluded business and the Chair closed the meeting at 8pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council October 2012


 GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 6th September 2012.

Present:
Councillors: M.Churches in the Chair, M. Gooden, F. O Hagan, P. Judah, T. Lewis, M. Donoghue and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: None

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 9th August 2012

The minutes from the meeting on August 9th 2012 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

Mendip councillor N. Taylor gave a report. N. Taylor encouraged parish councillors to apply to his ward fund for finance to purchase and install passing place and HGV signage. The next step is for costs to be researched by the parish council. Any pressing needs for the playing field could also apply to the fund.
Enforcement action is being taken with the Bartletts Farm site.

  • Correspondence
  • MDC
    • September Parish Bulletin by email. Emailed to those councillors having email.
  • Somerset County Council- Highways
  • Road closure: B3139 Wells Road, Wookey for up to 4 weeks for sewage works.
  • SALC – invoice for Code of Conduct training completed so far
  • Audit Commission – Arrangements for the External Audit/Annual Return 2013 onwards.
  • Somerset Rural Youth – booklet re. services available.
  • SW ambulance service – newsletter Ed 15

 

  • Accounts

The Clerk presented two accounts for payment. The Clerk’s salary and expenses  and the next PAYE installment. Councillors unanimously resolved to pay these accounts. The balance after these payments stands at £1950.61.

  • To consider planning applications/matters received from the District Council since the last meeting

None.

  • Playing Field reports

The playing field needs topping as mowing was not kept up during recent times. S.Jeans will do this when his tractor is repaired. Various repairs are planned such as the gatepost. The committee are considering applying to the Wells Swans charity for some funding.

  • Village Hall reports

No update on progress with the planning application or grant for an extension.

  • Rights of way/ Highway matters

Some of the pot holes around the parish have been repaired but not all. It is not clear why. M. Churches will ring and find out why. The blue HGV sign at the top of the road to Riverside has still not been removed neither has the yellow sign by Garslade Bridge.
C. Steadman enquired about the strimmer project but all the strimmers have been allocated. She will be attending a Rights of Way meeting and asking if Mr Montague who is the Somerset Rights of Way officer can visit to look at ongoing issues. These will include the new footpath gates which have still not been installed and the repairs needed on the footpath across Godney Farm.

  • Water Level Management

The Clerk reported that she had sent letters to the Environment Agency, Natural England and the Drainage Consortium about the poor management of the water levels. No reply had been received yet. Cllr. N. Taylor will write a letter to the Environment Agency and the Drainage Consortium supporting the parish council.

  • Adoption of a New Code of Conduct

Councillors unanimously adopted a new Code of Conduct. The Clerk requested that councillors complete their Register of Interests and either email or give them to her as soon as possible so they can be forwarded to MDC.

  • Adoption of Amendments to Godney Parish Council’s Standing Orders

Councillors unanimously adopted changes to Godney Parish Council’s Standing Orders to align them with the new Code of Conduct.

  • Communication with the village

No updates at present.

  • Village Agent

The new village agent, Diana Romrig gave a brief presentation on her role.

  • Issues which members of the public wish to raise   

None.

Agenda items for the next meeting – October 11th 2012
All items above except nos. 13,14,and 16.

This concluded business and the Chair closed the meeting at 8pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council September 2012


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 9th August 2012.

Present:
Councillors: M.Churches in the Chair, M. Gooden, F. O Hagan (arrived late), T. Lewis and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: M. Donoghue & P. Judah.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 7th June 2012

The minutes from the meeting on June 7th 2012 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

PCSO Tim Richards gave a report. The travellers in breach of planning near High Beech Bungalow will be evicted shortly. Thefts continue to be an issue particularly of scrap metal and tools from farmyards, sheds and garages. The police want anyone seeing the following vehicle to immediately report it using the 101 number-  A white flat bed truck registration number YC03 UHK.

A parking complaint was received by the police involving people going to the Sheppey Inn and causing obstruction.

The HGV which slid into the Rhyne on Tilley’s Drove cross roads took some time to remove including its load of bagged peat. 

County Councillor Ron Forrest had emailed a report. R. Forrest has not had any success progressing the HGV or passing place signage.

Mendip councilor N. Taylor gave a report. N. Taylor expressed his sympathy over the recent flooding. He was very aware of the issues farmers were facing and Mendip District Council (MDC )has contacted John Craven (Countryfile) and released press statements to the Guardian and Farmers Weekly. Additionally MDC is giving support to pressing for a fairer milk price for farmers. MDC will be writing to all the main milk buyers and urging them to review the current pricing system. The council will also be writing to the government to press for action to be taken.  

  • Correspondence
  • MDC
    • July and August Parish Bulletin by email. Emailed to those councillors having email. Useful summaries of changes to the Code of Conduct.
    • Emails regarding:  the new Code of Conduct and the new Registration of interests.

 

  • Somerset County Council
  • Strimmer Project – Opportunity for a volunteer or volunteers to be trained in using a petrol strimmer and be provided with a strimmer and fuel to clear footpaths in their own parish.
  • Somerset County Council- Highways
  • Road closures: Ash Moor Lane, Wookey 28days from 2nd July; Cheddar Road, Wedmore 15 days from 13th August; Godney Road (badger damage by the Old Vicarage) 5 days from 3rd September.
  • Reply to letter from Godney PC regarding the recent road repairs near Riverside.

 

  • SALC by email – Information regarding the new Code of Conduct, Standing Orders and training for the new Code of Conduct. Relevant information forwarded to councillors
  • Moore Stephens- Completion of the external audit (Annual Return).

 

  • Came and Company –Receipt for renewal payment of parish council cover for 2012-13
  • Clerks and Councils Direct July 2012 Issue 82. Useful article on Section 137 & The power of general competence.

 

  • Barnados Outreach Family Support Service- request for a donation. Councillors unanimously resolved not to make a donation, as the charity does not fit the criteria of having a direct benefit to the village.
  • Avalon Marshes Landscape Partnership – Invitation to the Launch Event.

 

  • Somerset Community Oil Scheme- Email update on the scheme which is still running enabling cheaper bulk buying of oil.
  • Accounts

The Clerk presented one account for payment: Moore Stephens for the external audit. Councillors unanimously resolved to pay this account and pay S. Stephenson for completing the internal audit. The balance after these payments stands at £2312.58.

  • To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 2012/1074 Western Power, Erection of overhead powerlines and poles plus relocation of a transformer at River Farm, Lower Godney. Notification of approval.
Planning Application No. 2012/0899. Mr Tim Ovel, Tor Barn, Lower Godney. Proposed single storey extension to existing garage/studio. Notification of approval.
Planning Application No. 2011/0975 First periodic review of peat extraction on land at Whites Drove, Godney Moor.  Councillors unanimously resolved to recommend approval.

 

  • Playing Field reports

The fete was successful and together with the Jubilee has raised funds for the playing field. The next event will be the Duck Race. T. Lewis reported that the BT kiosk is looking smart. It has been re-painted and has shelves ready for the book exchange.

  • Village Hall reports

No update on progress with the planning application for an extension.

  • Rights of way/ Highway matters

As Highways is not willing to support with HGV signage or passing place notices councilors unanimously resolved to progress purchasing and erecting these independently. Councillor Nigel Taylor advised that the council may apply to him for funding. N. Taylor has £2,000 available for suitable causes over the next three years. The Clerk to explore the costs of HGV signage and passing place signs as well as erection costs.

  • Water Level Management

Councillors shared information about the ongoing issues with water level management and recent floods. Councillors were concerned that the different agencies concerned appeared to be ‘passing the buck’ on whose responsibility it was to manage the water level including maintenance. Councillors resolved to make clear to the Environment Agency and Natural England the key points which were felt to have contributed to the flooding and ongoing waterlogged land. The Clerk was requested to write a letter to both agencies listing these points: ineffective weed clearance; no de-silting completed for many years; trees growing into the river and causing blockages; poor management of the boards in Lower Godney. The letter was also to note the appalling effect on wildlife from the recent floods and the negative impact on the environment over the last few years. The Clerk was asked to contact other local Clerks to find out their views on the impact in their areas.  Further press coverage of the Godney area is likely after the Olympics have finished. Both Tessa Munt MP and Nigel Taylor MDC were very aware of the huge impact the floods have had on local farmers.

  • Adoption of a New Code of Conduct

Four councilors and the Clerk have attended training about the new Code of Conduct. Three councilors have not yet completed their training about the new Code of Conduct. Councillors unanimously resolved to postpone finalising and adopting the Godney Code of Conduct until these three had completed their training. Once the new Code of Conduct has been agreed and adopted Councillors can complete the Register of Interests.

  • Adoption of Amendments to Godney Parish Council’s Standing Orders

This item was postponed until the next meeting.

  • Communication with the village

The Clerk reported that J. Deeley had kindly forwarded to her the email addresses of those residents wishing to join the Parish Council network. The Clerk was requested to email residents to ask for their concerns regarding recent water level management and flooding. These will be discussed at the next meeting.
T. Lewis reported that at the meeting with J & A Deeley it was decided that a board would be set up to manage the village website.  

  • Issues which members of the public wish to raise   

Tessa Munt MP gave a brief report about items which might be of interest to the Parish Council. She advised the council to consider making a Parish Plan to help determine the future development of the village. MDC have funds to help with this process. Tessa Munt is keen to lend support over Highways matters. Currently she is trying to reduce the disruption from lengthy road closures. She asked that she be emailed about any Highways problems in the Godney area. The Clerk was also asked to forward the email addresses of those councilors willing to receive items of interest.

Agenda items for the next meeting – September 6th 2011
As above, plus the new Code of Conduct; amendments to the Standing Orders, the Village Agent to introduce herself and financial reconciliation.

This concluded business and the Chair closed the meeting at 8.16pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council August 2012

 


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 7th June 2012.

Present:
Councillors: M. Gooden in the Chair, P. Judah and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: M. Churches, M. Donoghue & F. O Hagan,.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 10th May 2012

The minutes from the meeting on May 10th 2012 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

N. Taylor reported that he had not been successful in progressing the HGV signage. He hoped to arrange a site visit from Tom Haywood to look at the issues in Godney. N. Taylor had looked at the recent damage to the tin walling at the crossroads by Moorings.
N. Taylor also reported about a stronger approach to planning enforcement. He was hopeful that contraventions would be tackled more rigorously. Parish councilors expressed their concern that planning breaches such as Bartletts Farm set a poor example.
The changes to the enforcement of parking were also explained. Residents should be aware of the changes from local media and the Godney website. From June 11th a private company would be issuing notices to cars parked in restricted areas or overstaying their time in car parks. Fines will range from £50-70.

  • Correspondence
  • MDC
    • June Parish Bulletin by email. Emailed to those councillors having email. News about grant funding for shops and village halls. Mendip Rural Forum on 30th July 2012 at 6.30pm in the Council Chamber- Agenda includes review of equipped play areas provision.

 

  • Avalon Marshes Centre– Email regarding dates (27th June evening and 30th June day) for community design workshops(drop in when you like) at The Avalon Marshes Centre. Contact details: David Evans,

Avalon Marshes Centre, Shapwick Road, Westhay, Somerset, BA6 9TT
Tel: 01458 860556 Email david.evans@somersetwildlife.org

  • Came and Company –Payment request for renewal of parish council cover for 2012-13
  • Bus times- email regarding changes to bus times.
  • Community Council for Somerset- request for subscription £35.
  • The Audit Commission – consultation on new external auditor arrangements and charging. The proposal is for small councils (incl. Godney) no charge. Change of auditor to Grant Thornton UK LLP.
  • Accounts

The Clerk presented four accounts for payment: the Clerk’s salary and expenses for April to June, the first quarter payment for PAYE, the subscription to the Community Council for Somerset  and the annual insurance premium. Councillors unanimously resolved to pass these for payment. The balance after these payments stands at £2422.58.

  • To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 2012/1074 Western Power, Erection of overhead powerlines and poles plus relocation of a transformer at River Farm, Lower Godney. Councillors unanimously resolved to recommend approval.
Planning application No. 2012/1107 Mr Melvin Yandle, Dairy House, Lower Godney. Conversion of building to form a one bedroom holiday let and formation of parking. Councillors unanimously resolved to recommend refusal.
Reply from MDC including a copy of a planning contravention notice sent to the owner of land to the East of High Beech Bungalow.

  • Playing Field reports

A profit was made from the recent Jubilee beacon event.

  • Village Hall reports

No update on progress with the application for funding of an extension.

  • Rights of way/ Highway matters

The Clerk had not received replies from Highways or Ron Forrest on verge posts, HGV signage or the problems with the recent roadworks carried out near Riverside.

  • Water Level Management

P. Judah informed the meeting that she is now a committee member on the new Somerset Drainage Boards Consortium.

  • Communication with the village

T. Lewis will be meeting with J and A Deeley to discuss the website.

  • BT Kiosk

No update from T. Lewis regarding whether the Playing Field has a written minute accepting responsibility for the Kiosk.

  • Issues which members of the public wish to raise   

None.

Agenda items for the next meeting – August 9th 2011
As above.

This concluded business and the Chair closed the meeting at 7.41pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council June 2012

 


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 10th May 2012.

Present:
Councillors: M. Churches in the Chair, M. Gooden, M. Donoghue (arrived at 7pm), M. Gooden, Fiann O Hagan, P. Judah and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Election of Chair

M.Gooden took the Chair. It was proposed by M. Gooden and seconded by P. Judah and unanimously carried that M. Churches be re-elected as Chair for the ensuing year.

  • Election of Vice Chair

M. Churches took the Chair. It was proposed by M. Churches and seconded by F. O Hagan and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year.

  • Election of Councillors to serve as Parish contacts on outside bodies

It was resolved that C. Steadman remain the contact for Footpaths and the Village Hall. Additionally, that M. Churches would be contact representative for Highways with M. Gooden. P. Judah would be contact for water level management.  M. Donoghue would act as contact for the Playing Field. T. Lewis would act as contact regarding communication.

  • Apologies: None.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 5th April 2012

The minutes from the meeting on April 5th 2012 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

None.

  • Correspondence
  • Society of Local Council Clerks – update regarding the replacement of Quality Council status with ‘General power of competence and training implications

 

  • SALC – Email regarding criteria to meet the new ‘General Power of competence’ and the training for Clerks.
  • MDC
    • May Parish Bulletin by email. Emailed to those councillors having email.
    • Somerset Waste Partnership – Posters emailed of refuse and recycling dates for Bank holidays 2012-13.

 

  • Avalon Marshes Centre– David Evans is our new Avalon Marshes Centre Development Officer. Contact details:

Avalon Marshes Centre, Shapwick Road, Westhay, Somerset, BA6 9TT
Tel: 01458 860556 Email david.evans@somersetwildlife.org

  • Came and Company – Email information for renewal of parish council cover for 2012-13
  • Somerset Bulk Oil Buying Scheme- email 12/4/12 and poster/leaflet with information
  • Village Agent - Emailed message that application closure date for Village Agent extended. Emailed to councillors with email.
  • Clerks and Councils Direct – May 2012 Issue 31.
  • Accounts

The Clerk reported that the external audit had been sent to Moore Stephens. The annual employers return had been submitted to HMRC. The balance stands at £3126.61.

  • To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 2012/0899. Mr Tim Ovel, Tor Barn, Lower Godney. Proposed single storey extension to existing garage/studio. Councillors unanimously resolved to approve this application.
Councillors requested the Clerk to express their concern about the ongoing breach of planning at land to the East of High Beech Bungalow. The owner has taken action to evict those currently living on site.

  • Playing Field reports

Joint chairs have been elected -Tim Lewis and Marigold Ryder. A maintenance plan has been drawn up as well as a mowing rota. The committee intends to hold a Duck Race during the August Bank Holiday weekend, a fete with mini olympics and a rounders match on July 28th and run a bar at the Jubilee Beacon event at Godney Farm on June 4th. It is hoped that a junior committee will be formed and play an active part in the future of the playing field.

  • Village Hall reports

The grant application has not yet been submitted to gain funds for the extension.

  • Rights of way/ Highway matters

Councillors requested that the Clerk write a letter of complaint to Highways over the bad organization of the resurfacing works at Riverside. The contractor had caused obstruction on Tripps Drove for most of the morning of the 10th May. Additionally the tinned bank at the crossroads by Moorings had been further damaged by a low loader HGV trying to turn to Coxley. It seemed that the driver had not been given appropriate delivery instructions.
The Clerk to chase R. Forrest about the verge posts.
C. Steadman advised councillors that Mr Montague had visited and been shown the paths with missing or unsuitable gates and the footbridge which is not easily accessible. Mr Montague will visit T. Millard and P. Ryder to progress the installation of the new gates provided by MDC some time ago. He will also install a step to make the footbridge more easily accessible. New finger posts will be put in where they are currently missing. M. Churches will install a new gate on the footpath to the church as well as clearing and leveling the stones on the path.

 

  • Water Level Management

P. Judah informed the meeting that the new Brue Consortium had moved their offices to Highbridge. The contact is as follows: Somerset Drainage Boards Consortium, 1 Church Street, Highbridge, Somerset TA9 3AE. Tel: 01278 789906. drainage.boards@btconnect.com; adowden@somerset.dbs.co.uk. Website: www.somersetdrainageboards.gov.uk

  • BT Kiosk

M. Chitty is happy to remain the contact person for the Kiosk. T. Lewis will check if the Playing Field minutes from 2010 record that the Playing Field Committee did agree to take responsibility for maintaining the kiosk. T. Lewis to report at the next Parish Council meeting.

  • Communication with the village

Councillors thanked T. Lewis for preparing the paper about possible ways forward. Councillors resolved  to request that T. Lewis refined the email ready to send round the village and the Clerk to send this out and to J. Deeley to circulate. T. Lewis and F. O Hagan to have a discussion with J. Deeley on possible ways forward.
The Parish Council is keen for residents to know about the Jubilee beacon at Godney Farm. It is intended to light the beacon at 22.02 on 4th June. There will be a bar run by the Playing Field, and GADS are organising a BBQ. A fancy dress competition for children on the theme of Kings and Queens will also take place.

  • Issues which members of the public wish to raise   

None.

Agenda items for the next meeting – June 7th 2011
BT Kiosk
Communication with the village.

 

This concluded business and the Chair closed the meeting at 8.06pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council May 2012


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 5th April 2012.

Present:
Councillors: M. Churches in the Chair, M. Donoghue, M. Gooden, F. O Hagan and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: P. Judah and T. Lewis.

 

  • Declarations of interest

None.

  • Minutes of the Parish Council meeting held on 8th March 2012

The minutes from the meeting on March 8th 2012 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

No reports.

  • Correspondence
  • SCC – Highways

Road closure on May 10th – The road from High Beech Bungalow to No 1 Riverside.

  • SCC – 2 Posters about opportunities to foster children
  • MDC
    • April Parish Bulletin by email. Emailed to those councillors having email.
  • Avon & Somerset Police Newsletter Issue March 2012 06.
  • Tessa Munt MP – information about the Community Payback Scheme in Somerset
  • Tessa Munt – posters giving the dates of ‘Can we help’ advice centres.
  • Came and Co Insurers - email offering advice about events parish councils might be holding and the importance of being covered by insurance.
  • Village Agent Project – emailed information.
  • Accounts

Councillors unanimously resolved to make a donation of £130 towards the costs of holding parish council meetings in the Village Hall during 2011-12. Councillors also unanimously resolved to pay S. Stephenson for the internal audit account for 2010-11.

  • Approve the accounts and The Annual Return for 2011-12

Councillors unanimously approved the updated Finance Policy which takes PAYE into account. C. Steadman proposed that the Annual Accounts and Annual Return be approved, F. O’Hagan seconded and it was unanimously carried.

  • To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 2011/3320 Section 73 application to vary condition 2 of permission 067359/006 to extend the duration of peat extraction until 30th September 2014. Land south of Westhay Moor Drove. Notification of approval (2nd notification received).

 

  • Playing Field reports

M. Donoghue reported that there is a strong and enthusiastic committee at present who hope to have a new Chair shortly. Younger members of the village are keen to form a junior committee and take an active role in Playing Field matters. The mower is away being repaired at the moment and M. Donoghue asked if someone could top the Playing Field to stop the grass from getting away. The Clerk volunteered to ask S. Jeans.

  • Village Hall reports

Martin Pennycott, the new Chair of GADS presented the plans for building an extension to the hall. The Village Hall Committee and GADs are working jointly on the project. The extension would create a small room at the West end which could be hired out to groups who do not need the whole hall. This would reduce the hirers’ costs especially for heating. M. Churches asked what would be the increased running costs if the hall had an extension and were there any implications from this.
The estimated cost of the extension would be approximately £35-45,000. A grant from the Clark’s Foundation to cover the full costs is being applied for. If this is not successful it would be likely that GADs and the Village Hall Committee would need to fund raise as most grants are for matched funding. The Clerk to email M. Pennycott the email contacts of R. Forrest (County Councillor) and Nigel Taylor (District Councillor). GADs may hold a fund raising event during the Queen’s Jubilee celebration Beacon at Godney Farm if they can find enough volunteers.

  • Rights of way/ Highway matters

County Councillor R. Forrest has not responded to the Clerk’s email requesting a meeting with himself, Highways and the Clerk regarding passing places and verge posts. The Clerk to chase R. Forrest so the matter can be progressed.
A white HGV had attempted to leave the village by Garslade Bridge. When this had proved impossible the lorry reversed back to Moorings. It would seem that the HGV damaged the wall at the crossroads. The Clerk to inform R. Forrest who continues to support the Parish Council in trying to get HGV signage installed.
C. Steadman reported a few issues with footpath gates not being installed by the landowners and missing or damaged signs. She has requested a site visit from a footpath officer.

  • Water Level Management

The consortium is now in place.
 

  • Communication with the village

T. Lewis had looked at the Godney website and prepared a detailed report with suggestions of ways forward. Councillors unanimously resolved to postpone discussion on this document until the May meeting when it is hoped T. Lewis would be present. The Clerk had drafted an email inviting village residents to be included on a parish council information contact list. She will share the draft email with T. Lewis.

No groups have come forward to take up the opportunity of organising a fund raising activity during the Beacon lighting at Godney Farm on June 4th at 22.01. M. Donoghue will ask the Playing Field Committee if they would like to organise something. P. Judah has offered to donate £25 for prizes for a Fancy Dress competition on the theme of Kings and Queens if anyone would like to organise this.

  • Issues which members of the public wish to raise

Telephone kiosk – M. Chitty wished it to be noted that he did not feel that the Chair’s Report from the Annual Parish Meeting minutes accurately reflected who was responsible for the kiosk. The kiosk was adopted by the Parish Council and then the responsibility was to be passed to the four individuals who had expressed an interest once the electrical connection had been removed. In fact M. Shepherd had then offered to take responsibility for the kiosk as part of the playing field. M. Chitty informed the meeting that a solar light had been purchased and that the kiosk would be repainted.

Agenda items for the next meeting  Annual General Meeting 10th Mayth
Communication with the village

This concluded business and the Chair closed the meeting at 8pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council April 2012


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 18th March 2012.

Present:
Councillors: M. Churches in the Chair, M. Gooden, P. Judah, T. Lewis and F. O Hagan.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: M. Donoghue and C. Steadman.

 

  • Declarations of interest

None.

  • Minutes of the Parish Council meeting held on 19th January 2012

The minutes from the meeting on January 19th 2012 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

County Councillor R. Forrest emailed a brief report: Somerset County Council has set a balanced budget with no increase in Council Tax; key bus service subsidies have been retained but some reductions have been necessary because of the austerity situation.

  • Correspondence
  • MDC
    • Receipt for election payment
  • SALC
  • Affiliation Fee invoice £48.81
  • Minutes of meeting 5th December 2011
  • Agenda for East Area meeting 5th March
  • Community and Neighbourhood Planning – Presentation about how communities can shape their area (SALC & CPRE)
  • CPRE – Free booklet about planning 
  • Local Government Boundary Commission – recommendations for consultation
  • Mendip Citizens Advice Bureau – Letter of thanks for donation
  • Crimestoppers Charity – request for donation
  • Glasdon Catalogue
  • Proludic – Information about possible funding streams for parish play areas – to pass to M. Donoghue
  • Clerks and Council’s Direct – March 2012 Issue 80. Useful information about Planning and the 2011 Localism Bill- filed by the Clerk.

 

  • Accounts

Councillors unanimously resolved to ask S. Stephenson to act as the internal auditor for 2011-12. Three accounts were presented for payment. The Clerk’s salary for January to March, the PAYE for the Clerk and the affiliation fee to the Somerset Association of Local Councils. Councillors unanimously resolved to pass these accounts for payment. The Clerk reported that the balance is £1293.92. The Clerk intends to present the accounts for the year ending 31st March 2012 together with preparing the end of the year PAYE at the April meeting.

  • To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 2011/3320 Section 73 application to vary condition 2 of permission 067359/006 to extend the duration of peat extraction until 30th September 2014. Land south of Westhay Moor Drove. Notification of approval.

  • Playing Field reports

M. Donoghue reported that there is still no active committee at present. A new committee is needed.

  • Village Hall reports

The Clerk reported that GADS are keen to raise funds to build an extension for the Village Hall. This would provide a small room at the West end of the hall which could be used for hirers requiring a small room as well as during GADS productions. Councillors expressed the wish that GADs would work more closely with the Parish Council, perhaps having a representative on the council or who attended meetings regularly. Martin Pennycott is the new Chair of GADS.

  • Rights of way/ Highway matters

County Councillor R. Forrest had emailed the Clerk that he had informed Highways of the passing places and verge post matter. He advised the Clerk to let him if no progress had been made. As this has been the case the Clerk will contact him. Highways have carried out some pot hole repairs but some potholes remain.

  • Water Level Management

The consortium which will be formed in April  will cover a very large area. The summer pen will start about two weeks earlier than usual. The new tilting weirs take longer to allow water to drain. P. Judah asked that landowners keep her informed of any impact from these changes. This is to include changes to wildlife, both flora (eg. amount of rushes) and fauna.
 

  • Issues which members of the public wish to raise

Recycling – residents have noticed that the recycling personnel often drop plastic bottles and tin cans whilst collecting recycling materials. They do not always pick this up and it causes litter around the village.

Agenda items for the next meeting  April 5th
Communication with the village

This concluded business and the Chair closed the meeting at 19.55pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council March 2012


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 19th January 2012.

Present:
Councillors: M. Churches in the Chair, M. Gooden, M. Donoghue, P. Judah, T. Lewis (arrived 19.05) and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: F. O Hagan.

 

 

  • Minutes of the Parish Council meeting held on 15th December 2011

The minutes from the meeting on December 15th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

Police
PCSO T. Richards sent his apologies and sent a report. No crimes had been reported in Godney but thefts particularly of power tools from outbuildings are continuing. These thefts often occur during wet and windy weather during darkness. A silver Ford Focus car has been seen in the area. Residents are asked to report sitings of this vehicle via the 101 police number.
County Councillor Ron Forrest and District Councillor Nigel Taylor gave reports during the meeting.
The County Council is still trying to reduce Somerset’s debt. This included selling off farms. Councillor Forrest will contact Highways and discuss the verge posts and passing places issue. The Clerk was requested to email Councillor Forrest the details of the possible siting of verge posts.
The ongoing problem of the badger sett outside The Old Vicarage was discussed. Councillor Taylor knew a potentially useful contact with expertise regarding re-siting badgers.
Mendip District Council intends to keep the council tax the same as 2010-11. Councillor Taylor was keen to support any developments in Godney to help tackle rural isolation. This included having a Post Office, business developments, etc. Parish Councillors pointed out the restrictions imposed by the flood risk evaluations of Godney.

  • Correspondence
  • Somerset Highways
  • Road closure – Polsham Lane ( Polsham end) 2 days from 1st February
  • MDC
    • Invoice reminders for the May 2011 election.
  • Mendip Community Transport – Letter of thanks for donation.
  • Clerks and Council’s Direct – January 2012 Issue 79. Useful information about The Data Protection Act –
  • NHS - South Western Ambulance Service Newsletter Edition 24

 

  • Local MEP – Sir Graham Watson (Liberal Democrat) poster for noticeboard.
  • Clark’s Trust – information about possible funding of grants for community projects.
  • Accounts

The Clerk reported that the balance is unchanged at £1661.49.

  • To consider planning applications/matters received from the District Council since the last meeting

Notification of approval for Planning Application No. 2011/2269 Ms J Meadows, High Beech Cottage, Lower Godney
Planning Application No. 2011/3175 Mr Godfrey Watts, Baybrook Farm, Lower Godney. Extension to provide kitchen on the North and conservatory to the South. Councillors unanimously resolved to recommend approval.
Planning Application No. 2011/3320 Section 73 application to vary condition 2 of permission 067359/006 to extend the duration of peat extraction until 30th September 2014. Land south of Westhay Moor Drove. Councillors unanimously resolved to recommend approval.

  • Playing Field reports

M. Donoghue reported that there is no active committee at present. A new committee is needed.

  • Village Hall reports

C. Steadman reported that the recent coffee morning had been well supported but did not make a profit. GADs pantomime had been very successful.

  • Rights of way/ Highway matters

Various highways matters were raised. M. Churches to pass these on. They included: the new tarmac on Tilley’s Drove has not been well laid resulting in a steep ramp just North of the bridge; and the poplar tree near the Glastonbury end of Godney Road needs some attention.

  • Water Level Management

The consortium, which would include a merger of the Upper and Lower Brue Drainage Boards, looks likely to go ahead in April 2012. The scale and costs for the work being carried out to improve conditions for wildlife on Tealham and Tadham Moor has been underestimated. It is not clear how this will be progressed.
 

  • Telephone Kiosk

T. Lewis reported that M. Chitty intends to raise funds for re-painting the kiosk and installing solar lighting. T. Lewis was willing to help undertake the re-painting.

  • Email communication with the village

The Clerk reported that she had still not received a reply from J. Deeley on seeking agreement to network with residents.

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting  March 8th Annual Parish Meeting
Communication with village

This concluded business and the Chair closed the meeting at 19.53pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council February 2012


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 15th December 2011.

Present:
Councillors: M. Churches in the Chair, M. Gooden, M. Donoghue, F. O Hagan, and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: P. Judah & T. Lewis.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 13th October 2011

The minutes from the meeting on October 13th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

The Clerk reported that the proposed changes to private sewerage were not going to be implemented. Nigel Taylor had forwarded the Clerk information from the Environment Agency regarding the discharge of sewage from private houses.

F. O Hagan and the Clerk reported that at present they had not received a response from J. Deeley concerning using the village email contacts. The Parish Council wished to email residents about matters of potential interest to Godney. 

  • Reports from County/District Councillors/Police

Police
PCSO T. Richards sent his apologies. No crimes had been reported in Godney but thefts of batteries from tractors, generators and farm areas have occurred in the Westhay, Walton and Sharpham areas.
No reports from R. Forrest (SCC) or N. Taylor (MDC).

  • Correspondence
  • Somerset CC
  • Electoral review- next steps in consultation.
  • Consultation re. increasing charges for BLUE Badges (disabled parking)- posted copies on all noticeboards.
  • Replacing paving with tarmacadam- request for money from those councils affected.
  • Parking consultation.
  • Consultation re. extraction of minerals and peat. Ends February 2012.
  • Somerset Highways
  • Winter service details and map of which roads will be treated-  posted on the notice boards.
  • Road closure – Western  Drove for one day 12th December and Cheddar Road 9th January for 15 days.
  • MDC
    • Request for notification of the Godney Precept for 2012-13
    • Invoice for the May 2011 election.

 

  • SALC
    • Minutes for 24th September meeting – updates on Localism Bill, and planning changes.
    • Agenda for East Area meeting 5th December.
    • Playing field magazine – Autumn 2011- passed to M. Donoghue.
    • Notification of a levy to be paid by developers to local parish and town councils.

 

  • Mendip Community Transport – Request for donation.
  • St Margaret’s Hospice – Request for donation.

 

  • Age UK – fund raising activities.
  • Mendip Citizen’s Advice Bureau – Request for a donation.

 

  • Wells Town Council – Cllr Tony Robbins request for feedback on the running of Wells Carnival this year.
  • Came & Company Insurers- change to requirement to keep a copy of liability insurance.

 

  • Clerks and Council’s Direct - November 2011 Issue 78. Included a useful article about the role of councillor- copied for the 3 new councillors.
  • Accounts

Three accounts were presented for payment: the parish council election costs for May 2011, the Clerk’s salary and expenses for October to December and the quarterly PAYE payment. Councillors unanimously resolved to pass these accounts for payment. Councillors also unanimously resolved to make donations to Mendip Community Transport and the Citizen’s Advice Bureau. Both these organisations directly benefit residents of Godney.
The balance is £1661.49.

  • To consider planning applications/matters received from the District Council since the last meeting

Application No 2011/3154 First Periodic Review Application for Determination of Conditions for Peat Extraction on site referenced P47 land adjoining Lewis Drove, Godney. Councillors unanimously resolved to recommend approval.

  • Playing Field reports

M. Donoghue to contact the Chair M. Heal regarding the need to replace the gatepost into the playing field and the notice banning dogs.

  • Village Hall reports

C. Steadman reported that the recent coffee morning had not been well supported.

  • Rights of way/ Highway matters

The Clerk was asked to liaise with Derek Davies regarding creating and in some cases re-instating signed passing places. This would avoid the need to use verge posts. The Environment Agency has advised would need to be sited without causing obstruction to their vehicles.
The badger sett outside the Old Vicarage has not been concreted in. When Highways attended the site there were signs that the sett may be now in use by badgers. A tarmac cap was put over the plates in the road.  Councillors are extremely disappointed that the delay in tackling this old sett has led to this situation not being resolved. If the sett had been tackled as soon as it was vacant the situation would have been permanently resolved and saved a lot of public money.
A number of pot holes were reported around the village area including near the Old Post Office and Tilley’s Drove.

  • Water Level Management

The consortium, which would include a merger of the Upper and Lower Brue Drainage Boards, looks likely to go ahead in April 2012.

  •  To consider the financial requirements for 2011-12 and set the precept

To help councillors set the precept, the Clerk had circulated a budget briefing outlining historical and future income and expenditure. M. Donoghue proposed a precept of £2000. This was seconded by C. Steadman and it was unanimously agreed.

  •  Calendar of Parish Council Meetings for 2012

The Clerk had circulated a draft meetings calendar. Councillors unanimously agreed with the proposed calendar.

  • Issues which members of the public wish to raise   

None.

Agenda items for the next meeting  January 19th
Telephone kiosk
Communication with village
This concluded business and the Chair closed the meeting at 19.45pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council December 2011


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 6th October 2011.

Present:
Councillors: M. Churches in the Chair, M. Gooden, M. Donoghue, T. Lewis, and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: F. O Hagan & P. Judah

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 8th September 2011

The minutes from the meeting on September 8th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

M. Churches welcomed T. Lewis to his first meeting as a councillor. T. Lewis was co-opted onto the parish council recently. Recently Cllr. N. Taylor visited Godney with Stuart Brown Chief Executive of Mendip District Council as part of his tour of the area.

  • Reports from County/District Councillors/Police

Police
PCSO T. Richards noted that no crimes had been reported in the Godney area since 5th September. He asked residents to look out for the following suspicious vehicles: black pick up AT57 EDG, white Ford transit van TN11 RFE and a Peugeot boxer van W868 XUG. Please report any sitings of these vehicles to the police using the new 101 number. This number replaces the previous 0845 number as it is simpler to remember. Obviously use 999 if a crime is actually taking place.

 

  • Correspondence
  • MDC
    • September MDC Bulletin – emailed to councillors with email
    • Email re. Rural Isolation- request for any evidence of examples in the local parish.
  • SALC
    • Email from Pat Sollis- summary of recent meetings
  • Community Council for Somerset- Scheme for local householders for buying domestic oil more cheaply. T. Lewis to explore this further.

 

  • NALC & CPRE – Step by Step Guide on responding to planning applications. The Clerk to retain this for future reference.
  • Boundary Commission for England- 2013 Review of Parliamentary Constituencies. Notification of how to contribute to the consultation.

 

  • SCC -  further information about responding to the Somerset Electoral Review.
  • Queen’s Diamond Jubilee – leaflet re. procedures for organising bonfires and beacons.

 

  • Letter from P. Bishop & R. Bartlett – request for potential support for a possible planning application for development at Bartletts Farm, Glastonbury. Councillors discussed whether they wished to formally consider this at a future meeting. Councillors unanimously resolved not to take this matter further as the property in question is not within Godney Parish.
  • HMRC – information re. National Insurance Contributions.

 

  • Somerset Highways – winter service – details about collection of de-icing material and open evenings at the Glastonbury Depot. A Godney representative would collect Godney’s 10 bags on 29th October between 9am and 1pm.
  • Volunteer Network – All councillors can seek free advice from the volunteer network regarding setting up and running community groups.

 

  • Accounts

The Clerk presented the half yearly reconciliation which was unanimously approved. Two accounts were presented for payment, the Clerk’s salary and expenses for July to September and the PAYE for the same period. Councillors unanimously resolved to pass these accounts for payment. The balance is £2137.60.

  • To consider planning applications/matters received from the District Council since the last meeting

Application No 2011/2269 Ms J Meadows, High Beech Cottage, Lower Godney. Proposed two storey side extension. Councillors unanimously resolved to recommend approval (minor changes to original application).
Application No 2011/2355 Nigel Dorothy Ltd. Variation of condition 11 of permission 067359/005 dated 10 October 2007 to extend development until September 2014. Councillors unanimously resolved to recommend approval on this application (time extension to complete bunding works).

  • Playing Field reports

M. Donoghue reported that one of the gateposts needs replacing. M. Churches recommended contacting Clare Stride MDC Footpaths Officer for possible help.

  • Village Hall reports

C. Steadman reported that GADS production was taking place at present. The hall has more regular bookings. The coffee mornings will re-start. The first one will be on Saturday 2nd November and will be monthly after that.

  • Rights of way/ Highway matters

The Clerk was asked to liaise with Cllr. N. Taylor to see if it was possible to ensure that Highways did not instruct any local farmers to ‘scrape’ snow off Godney roads. The last two years someone has used a yard scraper or similar and created a very slippery icy surface. If the road is left alone it is much safer, unless of course the snow depth was extreme. The grit bins will be filled by MDC and residents are asked to make use of these for de-icing the road.
The badger sett outside the Old Vicarage is no longer in use and will be concreted in shortly. Potholes in the Godney area have mostly been repaired but not always completely filled.
C. Steadman reported that two new footpath gates had not yet been erected. Some footpaths were impassable because of gates being tied up but not secure enough to climb over. Advice will be sought from Clare Stride.
Once again councillors ask residents that whenever possible they park off the road. Parking on the road often causes congestion for larger vehicles. Also damage to the edges of the road and verges costs us all money in the long run.

  • Water Level Management

No report.

  • Community Charge

The Clerk had contacted Adam Savery at MDC regarding the increase in the Community Charge. The changes to the charge over the last 5 years appear to reflect the changes to the Parish Council’s precept.

  •  Proposed changes to sewerage

No response has been received from Cllr. N. Taylor regarding the possible requirement to have a permit for discharging sewage from a septic tank. The Clerk informed the meeting that there were also Government proposals for water companies to take over the management of all private septic tanks.

  •  Changes to household refuse collections

It seems likely that MDC collections will go back to weekly collections of kitchen waste because of changes to the Government’s policy.

  • Tackling rural isolation

Councillors discussed possible examples and these included slow broadband and poor mobile reception.
Councillors felt that residents needed consulting about other possible issues which might affect residents. The Clerk was requested to ask J. Deeley to contact those people on the village email list to see who would be willing to receive information and be consulted by email from the Clerk on parish and local matters. nnn

  • Issues which members of the public wish to raise   

None.

Agenda items for the next meeting  December 8th
Sewerage
Telephone kiosk
Communication with village
This concluded business and the Chair closed the meeting at 20.12pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council October 2011


GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 8th September 2011.


Present:

Councillors: M. Gooden in the Chair, M. Churches, M. Donoghue, F. O Hagan, and C. Steadman.


In attendance:

Mrs J. Jeans Parish Clerk.


  1. Apologies: P. Judah & T. Lewis


  1. Declaration of interests: None.


  1. Minutes of the Parish Council meeting held on11th August 2011

The minutes from the meeting on August 11th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.


  1. Matters arising from these minutes

None.


  1. Reports from County/District Councillors/Police

Councillor Nigel Taylor would like to be kept informed of any fly tipping so that the impact of the new charges and opening hours of the recycling centres can be monitored. Contact is cllr.taylor@mendip.gov.uk . He would also like to know of any impact from rural isolation on the lives of electors. This might include transport, access to libraries and anyone experiencing hardship.

F. O Hagan suggested that will information received by the parish council which might be of more general interest could be emailed to residents. F. O Hagan will ask A. Deeley if she could circulate a message to those Godney residents on the email circuit to find out if they would like to receive emailed information.

Cllr. Taylor will be visiting Godney with Stuart Brown (Chief Executive of MDC) on 23rd September. This is to help Stuart Brown understand the context of small villages such as Godney.

Cllr. Taylor informed councillors that County Councillor R. Forrest was liaising with Highways about HGVs using the narrow roads around Godney. He would set up a meeting with a Highways representative.

Cllr. Taylor will make enquiries about possible changes to sewerage, with an indication that households with septic tanks may have to apply for waste exemption permits to discharge sewerage.

Councillors expressed their concerns about the change to fortnightly household collections for kitchen waste, recycling and refuse. In particular, councillors were very concerned about decaying meat products possibly finding their way into farm animals and causing disease. Cllr. Taylor shared these concerns and reported that MDC were against the changes and the changes to the recycling centres. Cllr Taylor with Julie Baker from Cheddar will be carrying out litter picking in their area to highlight the impact from the changes to recycling centres.

Police

No report. The Clerk to ask PCSO Richards if he had any updates. Cllr. Taylor noted that a white transit van had been around the area looking for scrap and old batteries.




  1. Correspondence

  • MDC

    • September MDC Bulletin – emailed to councillors with email

    • MDC – Letter re. circulation of the above to wider audience. F. OHagan suggested emailing useful information to residents as noted under item 5.

    • Polling Districts and Polling Places Review – consultation began 13th July and ends 31st August.

  • SALC

    • Agenda for the AGM on 24th September at Long Sutton Village Hall

    • Annual Report and accounts

    • Minutes of meeting on 6th June


      • Playing field magazine - to pass to M. Donoghue

      • Clerks and Councils Direct September 2011 Issue 77 Article on councils selling off land- retained by Clerk.

      • Community Council for Somerset – Annual review (includes initiatives for 2011-12. AGM on 20th September at Richs Cider Farm, Watchfield, Highbridge.

      • The Local Government Boundary Commission - Electoral Review. Letter and flier re. the consultation process. Flier posted on Village Hall noticeboard.

      • Community Policing Award- info for process for 2011.

      • Avon & Somerset Police Authority - newsletter July 2011.

      • Tessa Munt MP – Request for contact details of PC councillors – Those councillors present agreed to their postal addresses being passed on.


  1. Accounts

The balance is £2455.06. The Clerk informed councilors that the next PAYE payment would be due by 19th October.


  1. To consider planning applications/matters received from the District Council since the last meeting

None received. Councillors noted the poor level of service from Development Control. No feedback had been received to the council about Bartletts Farm or Inaura. Cllr. Taylor reported that D. Woodridge was in negotiation with the owner and the site would be cleared up.


  1. Playing Field reports

M. Donoghue reported that the new Chair is M. Heal. A rota is in place for mowing and the mower is being put away after use.


  1. Village Hall reports

C. Steadman reported that the AGM is on the 29th September. New committee members are being sought. Anyone who is interested please attend the AGM or contact C. Steadman. E. Nicholls will be resigning at the end of September.


  1. Rights of way/ Highway matters

Cllr. N. Taylor reported that Highways will be concreting in the badger sett as it is now unused and a lot of money has been spent trying to maintain the road and sett.

Many of the pothole repairs have been repaired, but C. Steadman reported that often slightly smaller holes were left which then became a problem. Money was wasted because Highways then had to return and fix these. The road subsidence outside Higher Bridge Farm had not been tackled. M. Churches will ask if the holes in the passing places can be repaired.

C. Steadman to liaise with the Footpath Officer re. gates on some of the footpaths.

The Clerk reported that the Environment Agency had not yet responded to the siting plan for the 10 verge posts to check that their machinery would still have access to the river.

No feedback has been received about why the bridge at the bottom of Daggs Lane has been closed since 2009 with no repairs being undertaken.

F. O Hagan left the meeting at 19.47.


  1. Water Level Management

M. Churches to contact the Environment Agency to ask why weed clearance has not been completed on the Sheppey between The Sheppey Inn and the weir. Large amounts of debris from weed clearance earlier on has become entangled in the weed lower down. Also M. Churches to ask why the level of the Sheppey has been kept high so that land has remained wet, sometimes with standing water during August.


  1. Community Charge

The Clerk to discuss the increase of the charge with an MDC officer and report back.


  1. Issues which members of the public wish to raise

None.


Agenda items for the next meeting Note change of date and venue October 13th 2011 at Godney Farm

Community charge.


This concluded business and the Chair closed the meeting at 19.56pm.



Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . .




J. Jeans Clerk to the Parish Council September 2011



GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 11th August 2011.


Present:

Councillors: M. Gooden in the Chair, M. Churches, Marie Donoghue, Fiann O Hagan, P. Judah and C. Steadman.

In attendance:

Mrs J. Jeans Parish Clerk.


  1. Apologies: None.


  1. Declaration of interests: None.


  1. Minutes of the Parish Council meeting held on 9th June 2011

The minutes from the meeting on June 9th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.


  1. Matters arising from these minutes

None.


  1. Reports from County/District Councillors/Police

(M. Churches arrived during this item.)

Councillor Nigel Taylor would like to be kept informed of any fly tipping so that the impact of the new charges and opening hours of the recycling centres can be monitored. Contact is cllr.taylor@mendip.gov.uk

Councillor Ron Forrest

At present the size and number of the polling districts is under review. It is likely that Wookey and St Cuthbert out will change. Each division is increasing in size from approximately 6 thousand to eight thousand electors. The number of divisions will probably reduce from 58 to 55. Once the decisions on the number of divisions and their size are finalised, the boundaries will be revised.

The planning application for the two new nuclear reactors at Hinkley Point has been approved by West Somerset District Council.

As yet no final decision known regarding the proposal to erect a new pylon line.

Councillor Forrest gave all the Godney councillors a leaflet giving summary details of Somerset County Council’s expenditure and income.


  1. Correspondence

  • MDC

    • July and August MDC Bulletins – emailed to councillors with email

    • Polling Districts and Poling Places Review – consultation began 13th July and ends 31st August.

    • Application to purchase land next to the bridge at Lower Godney - MDC have decided not to sell this land.

    • Email from Cllr Nigel Taylor – Information about Village Hall grants – passed to C. Steadman. Community charge information as presented at the June meeting.

    • SALC – reminder of conditions for quality council status and the need for training for new councillors

    • Playing field equipment catalogue- passed to M. Donoghue

    • Clerks and Councils Direct July 2011 Issue 76

    • Wells festival of literature – Fliers for this event in October (11th - 21st)

    • Moore Stephens – Completion of External Audit and invoice.


  1. Accounts

Two accounts were presented for payment. Moore Stephens fees for the external audit and the Clerk’s salary and expenses for April to June. Councillors unanimously resolved to pass these accounts for payment. The Clerk reported that HMRC had informed her about the implementation of PAYE. Consequently PAYE had been deducted and paid from the Clerk’s salary and expenses. The Clerk on behalf of the Parish Council would calculate and pay PAYE every quarter. The current balance is £2455.06 including the deduction of PAYE.


  1. To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 2011/ 09975 White Moss Horticulture. Notification of approval.


  1. Playing Field reports

The playing field grass was very long. R. Andrews has cut and removed the grass for silage. M. Donoghue will be requesting a meeting with committee members to organise a mowing rota and tidy up.


  1. Update on telephone kiosk

The Clerk had sent a letter to M. Chitty requesting an update at the August meeting of the Parish Council. M. Chitty had given the Clerk an oral update. It is planned to install a solar powered light. Fund raising had been started to pay for repainting the box. The estimated cost was £300. A donation box is in the Sheppey Inn and M. Chitty also said there would be a fund raising event in the near future. Councillors expressed concern that the kiosk was looking tatty and not well cared for. The Clerk reported that some notices had been damaged and graffiti scratched on the noticeboard.


  1. Village Hall reports

C. Steadman reported that more bookings are being made and GADS is using the hall for their next production. The guttering needs replacing.


  1. Rights of way/ Highway matters

Cllr. R. Forrest offered to pass on to Highways where pothole repairs were needed. The following potholes were reported: Tilley’s Drove in several places; outside Baybrook Farm entrance; by the willow tree and footbridge between the Old Post Office and Prayway; outside Templecross House. Lastly, road subsidence was bad outside Higher Bridge Farm and on Westhay Moor Drove the Godney side of the Bird Reserve. The Clerk reported that the Environment Agency wished to see the siting plan for the 10 verge posts to check that their machinery would still have access to the river. Councillors asked if Cllr. R. Forest was able to put pressure on Highways to strengthen the road above the badger sett outside the Old Vicarage by putting in sufficient piping. Currently there are metal plates and tarmac over the subsidence. This is not a long term solution as the road is already dipping again because the pipe put in last year did not cover the full extent of the sett.

R. Forrest to enquire why the bridge at the bottom of Daggs Lane has been closed since 2009 with no repairs being undertaken.

The ongoing issue of seeking HGV signage was discussed. Highways who were initially happy to install simple signage were now unwilling to install or allow the Parish Council to buy and install signage. This is frustrating as funding was gained from Cllr. R. Forrest’s share of the Community Grant in the recent past. Tessa Munt MP has still not responded to the Clerk’s letter seeking support for this.



  1. Councillor vacancy

Councillors resolved to co-opt Tim Lewis as a councillor.


  1. Quality Parish Council Status

Councillors do wish to keep quality parish council status. Those councillors who have not yet attended training in the Power of Well-being will attend the required course when this is available.


  1. Water Level Management

Councillors unanimously resolved to support P. Judah in asking the Upper Brue Drainage Board to take action to ensure that the landowners of the East and West Waste areas do carry out work to improve the environment for wildlife. Currently both these areas which are in Upper Tier management agreements are becoming over-run with rush and the diversity of wildlife has decreased.

The creation of one consortium for the Upper and Lower Brue Drainage Boards seems to be stalling.


  1. Community Charge

No representative from MDC was present to explain why the community charge had increased so much. The information given to the Parish Council from MDC via Cllr. N. Taylor suggested that the precept increase caused the community charge increase. However over the last 3 years changes to the precept do not appear to have caused a substantial rise in the community charge. The precept for 2011-12 was £2500 allowing for electoral expenses. In 2010-11 it was £2000 and in 2009-10 it was £2600 again allowing for possible electoral costs. The Clerk was asked to contact Cllr. N. Taylor to see if a representative could attend the September meeting and provide clarity on the increase.


  1. Issues which members of the public wish to raise

None.


Agenda items for the next meeting – September 8th 2011

Community charge.


This concluded business and the Chair closed the meeting at 20.12pm.



Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . .




J. Jeans Clerk to the Parish Council August 2011


GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 9th June 2011.


Present:

Councillors: M. Churches in the Chair, M. Gooden, Fiann O Hagan, and C. Steadman.

In attendance:

Mrs J. Jeans Parish Clerk.



  1. Apologies: M. Donoghue and P. Judah which were accepted.


  1. Declaration of interests: None.


  1. Minutes of the Parish Council meeting held on 12th May 2011

The minutes from the meeting on May 12th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.


  1. Matters arising from these minutes

None.


  1. Reports from County/District Councillors/Police

Report from PCSO T. Richards – Action was taken against two untaxed vehicles in the village and an uninsured vehicle. A theft of sheep was reported in the Godney area and the farm has now been signed up for Farmwatch. PCSO Richards and another officer will be on duty during the Godney Gathering on 16th July to provide a high visibility presence and to give reassurance to the public.

As always be vigilant and please report anything suspicious to 0845 456 7000.


Councillor Nigel Taylor reported that fly tipping has increased. The new charges which Mendip District Council (MDC) brought in at Waste Recycling Centres may well be the cause. Cllr Taylor hopes that MDC will review these charges. Also to provide a skip outside the centres so that local residents can use this out of hours.

Cllr Taylor will update the Parish Council on the current situation with Bartlett’s Farm. The site continues to be an eyesore and yet MDC won the appeal to take action.

M. Churches raised the issue of unnecessary surveys by MDC which waste money.

Cllr Taylor is our local MDC councillor and can be contacted about issues on cllr.taylor@mendip.gov.uk


  1. Correspondence

  • Notification of an optional change to Standing Orders- not taken forward by Councillors.

  • MDC

    • June MDC Bulletin – emailed to councillors with email

    • Invitation for local businesses to a meeting of The Mendip Business Exchange at Bath and West showground on 10th June at 7.15 for 7.30am. David Heath MP – Government’s business and economic initiatives and what they might mean for the local economy. Jane Guise explaining the proposals for developing the Bath and West site.

    • From P. Judah – NFU – consultation on end of waste for Poultry Litter Ash.


  1. Accounts

The Clerk reported that HMRC had still not contacted her about the implementation of PAYE. The Clerk to chase this up. The current balance is £2865.36.


  1. To consider planning applications/matters received from the District Council since the last meeting

Notification of approval for Planning Application No. 2011/0047 Mr M Churches. Erection of livestock building replacing existing hay barn and livestock yard.

The Clerk asked to find out the situation regarding the potential sale of the piece of land between Riverside and High Beech Cottage.


  1. Playing Field reports

The Clerk had written a letter of thanks to Mr Adam Abdelnoor (Inaura) for the generous donation to the playing fields as an apology for the accidental damage to the Village Hall notice board. The Clerk will pass this to the Treasurer of the Playing Field Committee.


  1. Village Hall reports

A clear up day is planned to tidy up around the outside of the Village Hall. The hall has a booking for a wedding.


  1. Rights of way/ Highway matters

The Clerk presented a plan for the siting of the 10 verge posts. On the advice of Highways the Parish Council bought the posts to install as a protection of the verges, to prevent pot holes at the edge of the road and to indicate passing places. Councillors unanimously resolved that the posts should be sited as in the plan after consultation with the Environment Agency regarding access to the river.


D. Davies from Highways has told M. Churches that Highways are not responsible for HGV signage. The Clerk reported that she had not yet received a reply to her letter to Tessa Munt MP.


M. Churches will contact D. Davies from Highways to request that the badger sett damage outside the Old Vicarage is repaired.


C. Steadman advised councillors that a footpath notice had been knocked down and would be re-erected.


  1. Councillor vacancy

At present no-one has come forward. Councillors will continue to seek a volunteer.


  1. Water Level Management

P.Judah had sent a brief report about the Phase II of the Favourable Conditions Project. Because Natural England’s budget has been restricted the timescale has been lengthened to 4 to 5 years. They will commence work on North Chine Drove. This provides them with a more difficult site than Tealham and Tadham. The peat workings continue for an indeterminate time and they need to start work on connectivity to get the lowest parts of the moor draining Northwards to North Drain. White’s Drove is crucial to keep the flow from Lower Godney. They will be putting in 10 culverts and utilising bigger pipes with a drop of 12 feet. This will enable a two way flow as and when needed. There will need to be a rudimentary penning structure midway on White’s Drove. When the North Drain is full it will have non return valves.

Two test areas will be set up for automatic telementary levels (Lewis Drove and Shapwick Road).


  1. Community Charge

Cllr Taylor had brought documentation about the calculation of the charge. Councillors questioned that the increase was as a result of the increased precept. Cllr Taylor will invite an officer from MDC to attend to explain matters in more detail.


  1. Additional item Update on the Sheppey Inn

The new owner Mark Hey gave a presentation to councillors. The plans are to develop the Sheppey into a thriving village pub and restaurant, with capacity for larger events. A bigger kitchen will be include a bakery. The Sheppey will include local arts and crafts for sale as well as their own products such as sauces. The bar will stock a wide range of ciders and beers. The Sheppey will also offer bicycle hire, normal and electric, with a charging facility. Four boutique rooms will be created for Bed and Breakfast. Because of the increased capacity, more car parking will be needed. Mr T Millard has agreed to the Sheppey building a car park almost opposite the pub. The use of subtle solar lighting will conserve energy and avoid light pollution. The plan is to make the Sheppey as ‘green’ as possible with solar strips providing the electricity for bike charging. A log burner and solar water heaters will be used for heating. Food will be sourced locally.


  1. Issues which members of the public wish to raise

None.


Agenda items for the next meeting – August 4th 2011

Councillor vacancy

Community charge.


This concluded business and the Chair closed the meeting at 20.15pm.



Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . .




J. Jeans Clerk to the Parish Council July 2011


GODNEY PARISH COUNCIL

Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 12th May 2011.


Present:

Councillors: M. Churches in the Chair, M. Donoghue, M. Gooden, Fiann O Hagan, and C. Steadman.

In attendance:

Mrs J. Jeans Parish Clerk.


  1. Election of Chair

M.Churches took the Chair. It was proposed by M. Gooden and seconded by C. Steadman and unanimously carried that M. Churches be re-elected as Chair for the ensuing year.


  1. Election of Vice Chair

M. Churches took the Chair. It was proposed by C. Steadman and seconded by M. Gooden and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year.


  1. Election of Councillors to serve as Parish contacts on outside bodies

It was resolved that C. Steadman remain the contact for Footpaths and the Village Hall. Additionally, that M. Churches would be contact representative for Highways. P. Judah would be contact for water level management. M. Donoghue would act as contact for the Playing Field.


  1. Apologies: P. Judah which were accepted.


  1. Declaration of interests: None.


  1. Minutes of the Parish Council meeting held on 7th April 2011

An amendment was agreed to Item 9 in the minutes of the Council Meeting held on 7th April 2011 which had been circulated prior to this meeting. These amended minutes were then agreed and signed as a true record of that meeting.


  1. Matters arising from these minutes

None.


  1. Reports from County/District Councillors/Police

Report from PCSO T. Richards –Local crimes: a recent theft from a van parked near The Bird in Hand in Westhay and theft from a garage at The Moorings, Godney. Residents were reminded to remain vigilant as the Glastonbury-Street area is experiencing an increase in thefts from sheds and garages at present. Please report anything suspicious to 0845 456 7000.


  1. Correspondence

  • SALC

  • Minutes from meeting 7th March

  • Agenda for meeting 6th June at 7.30pm at Town Hall, Wells

  • Training dates- useful for all councillors especially new members. Edington Village Hall 21st June 7-10pm

  • MDC

    • Nominations for election

    • May MDC Bulletin – emailed to councillors with email. Interesting info re. Energy Share scheme.

    • Western Power Distribution- Invitation to Stakeholder workshop Bristol 18th May 10am-1pm.

    • Letter from J. Meadows - regarding minutes of previous meeting

    • Clerks & Councils Direct – May 2011 Issue 75

    • Wickstead catalogue for play equipment – to pass to M. Donoghue.


  1. Insurance renewal

The clerk advised that Came and Company were offering a 3 year agreement which would save approximately £60 over the 3 years. C. Steadman proposed and M. Gooden seconded and it was unanimously carried that the Parish Council take up the 3 year agreement of £308.84. The Clerk would check that the BT kiosk was covered by the policy.


  1. Accounts

The Clerk reported that the precept had been received and the balance stood at £3169.20. One account was presented for payment in favour of Came and Company for insurance. Councillors unanimously resolved to pass this for payment. The Clerk reported that the Internal Audit had been completed with no key issues. The Internal Auditor had recommended using separate columns in the receipts and payments book for insurance and administration.


  1. To approve the Annual Return

Councillors had unanimously approved the Annual Return at the meeting on April 7th. The Annual Return was signed.


  1. To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 201/0975 White Moss Horticulture. First periodic review of peat extraction on land at White’s Drove. Councillors unanimously recommended approval of the plan.


  1. Playing Field reports

No report.


  1. Village Hall reports

Coffee mornings would not be held until further notice. Possibly the next one would include plant sales and art and craft items.


  1. Rights of way/ Highway matters

M. Churches will contact D. Davies from Highways to request that they meet and complete a tour to discuss necessary repairs including the pot holes around the parish area and the badger sett outside the Old Vicarage. The tinned ditch bank at the crossroads on Tilley’s Drove has been badly damaged by lorries trying to turn the corner. Additionally, Garslade Bridge is in a very dangerous state from lorries not able to make the turn. M. Churches will raise HGV signage with D. Davies. Highways had reversed their agreement for HGV signage in the recent past. Councillors requested that the Clerk seek support from Tessa Munt MP regarding the council’s efforts to install HGV signage to guide lorries along suitable roads.

F. O Hagan raised the issue of gritting the corner by the Old Rectory during icy weather. Councillors advised F. O Hagan that the council had bought 3 grit bins which Highways kept topped up for local residents to use on the roads. Highways would not grit minor roads.

C. Steadman advised councillors that a missing footpath notice would be replaced, also that a stile was needed on the footpath WS5/2. A Rights of Way representative would visit and advise about the need for stiles or accessible gates on two footpaths between Tripp’s Drove and the village road (W S5/3 and WS5/4).


  1. Councillor vacancy

M. Churches welcomed the new members to the council. Councillors also wished to express their thanks and appreciation to the 3 councillors who had not stood for re-election. The Clerk had written letters of thanks for their commitment to the council and contributions to the village. The council has a vacancy for one councillor. The Clerk to advertise this on the notice boards so a co-option can be made. The Clerk lent F.O Hagan a reference book about Parish Councils.


  1. Water Level Management

No report


  1. Community Charge

The Clerk was asked to invite the new Mendip District Councillor for Godney Parish to the next meeting so that he could respond to questions regarding this matter.


  1. Issues which members of the public wish to raise

None.


Agenda items for the next meeting – June 9th 2011

HGV signage

Community Charge

Insurance re. BT Kiosk

This concluded business and the Chair closed the meeting at 7.48pm.

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . .

J. Jeans Clerk to the Parish Council May 2011


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 17th March 2011.

Present:
Councillors: M. Churches in the Chair, M. Gooden, E. Nicholls, L. Shields and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: Apologies were accepted for P. Judah & J. Peck.

 

  • Declaration of interests: L.Shield.
  • Minutes of the Parish Council meeting held on 13th January 2011

The minutes of the Council Meeting held on 13th January 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

Cllr. A. Glanvile had already given his report during the Annual Parish Meeting. The Clerk summarised a report from Cllr. R. Forrest. This included the cuts to local services which Somerset County Council have had to bring in because of central government cuts.
A report from PCSO T. Richards warned householders and farmers that heating oil and fuel tanks remain particularly vulnerable to theft at present. PCSO T. Richards had met two adult males riding up and down the local droves. He warned them that they were not entitled to ride motor bikes along restricted byways. Anyone wishing to report a suspected crime should ring 0845 456 7000.

  • Correspondence
  •  Somerset County Council
  • Somerset Youth – letter outlining the effects of the financial cuts on the service.
  • Letter from Chief Executive re. communities taking over some local services.
  • Somerset Highways – Road closure. B3139 Wookey Road and Elm Close, St Cuthbert Out and Wells. 3 days from 23rd March.
  • Emailed response to the Clerk’s letter re. grit collection.
  • MDC
    • Parishes Information Bulletin for February (Issue 97) & March (Issue 98)
    • Local Development Framework – Draft Core Strategy Consultation. Consultation runs till 31st March. One copy sent to PC. Full document is available online at www.mendip.gov.uk Posters displayed on village noticeboards giving consultation event dates where more information can be sought. 
    • Your Mendip – one copy.
    • Election notices for the parish and district elections on May 5th.
      • SALC
  • Minutes of December 6th meeting and Agenda for 7th March
  • Information sheet and email re. changes to Clerk’s employment status – PAYE
  • Affiliation Fee request £50.53
    • Tessa Munt MP- Letter explaining responses form Peter Owen (MDC local highways manager) and Minister re. badger sett damage to roads. The Clerk requested to write a letter of thanks to T. Munt.
    • Emailed report from PCSO T. Richards.
    • Community Council for Somerset – Request for subscription £35.
    • Came & Company (Insurers)- newsletter.
    • Clerks & Councils Direct March 2011 Issue 74
    • Victim Support – donation request. Councillors resolved not to make a donation this year.
    • IAC – company offering internal audit services.
    • Somerset Playing Fields Association – Letter re. Elizabeth II Fields Challenge. Passed to M. Shepherd.
  • South West Ambulance Service - Newsletter
  • Accounts

The Clerk informed councillors that HMRC had decided that parish clerks’ pay nationally would now be subject to PAYE. As the Clerk is the Financial Officer this would be an additional administrative task and add to the council’s costs.
The council was intending to review the Fianancial Policy but this was deferred so that the Clerk could update the policy to reflect PAYE changes. The Clerk also advised the councillors that there had been a pay increase last year for Clerk’s which would need discussing at the next meeting.
Councillors unanimously resolved to appoint S. Stephenson as the Internal Auditor. The Clerk will be presenting the accounts at the next meeting.

The Clerk presented three accounts for payment. Her salary and expenses for the three months, January to March, and the subscription to SALC and the Community Council for Somerset.  Councillors unanimously resolved to pass these accounts for payment. Councillors also unanimously resolved to make a donation of £100 to the Village Hall for the use of the hall for meetings. The Clerk reported that the balance stood at £573.11.

 

  • To consider planning applications/matters received from the District Council since the last meeting

No applications received.
Appeal decision regarding the use of the new barn at Double Gate Farm, Lower Godney to include livestock was dismissed.
Notification that Condition 4 has been discharged as part of the planning application by Mr. T. Moore, Terry’s Nursery, North Chine Drove, Mudgely, Wedmore.
Councillors read the response from P.Ryder about works carried out adjacent to Prayway House which had been handed to the Clerk at the start of the meeting. P.Ryder also answered questions from councillors.
Councillors discussed possible planning breaches by Inaura regarding the need for a change of use for various properties around the village. L. Shields spoke about her concerns and having declared an interest took no further part in the discussions. Cllr. A. Glanvile’s offered to discuss these possible planning breaches with MDC development Control.
C. Steadman reported that a new field gateway had been made into a field adjoining Tilley’s Drove. The ditch appears to have no drain under the bridge. The council is concerned about water flow.

 

  • Election

The Clerk reported that she had received the election notices which would be posted on the 3 noticeboards. The election on May 5th is for all 7 parish Councillors and one District Councillor. Councillors agreed to make people aware of the election and encourage electors to stand. Nomination papers are available form MDC by telephone or collection. The Clerk will request some too so that those requiring papers can also collect them from her. Nominations must be returned to MDC by 4th April.

  • Playing Field reports

No report.

  • Village Hall reports

The Village Hall coffee mornings continue to bring in funds and are enjoyed by all those who come along.  Bookings are steady at present.

M. Churches left the meeting at 7.44pm and M. Gooden took the Chair.

 

  • Rights of way/ Highway matters

The Clerk read the response from Highways regarding the inefficient organisation of grit collection.
Potholes were reported outside Templecross House.
The need for HGV signage was raised especially regarding the state of Garslade Bridge. Councillors unanimously approved the planned siting of verge posts between Prayway House and Willow Bridge Farm to protect the riverside verge. C. Steadman, J and S. Jeans have volunteered to install the posts.

  • Water Level Management

No report .

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting – April 7th 2011
Review the finance policy.
Presentation of accounts.
HGV signage.

This concluded business and the Chair closed the meeting at 7.55pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council March 2011

 


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 13th January 2011.

Present:
Councillors: M. Churches in the Chair, M. Gooden, P. Judah, J. Peck, L. Shields and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: Apologies were accepted for E. Nicholls.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 9th December 2010

The minutes of the Council Meeting held on 9th December 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

Councillors approved the calendar of meeting dates for 2011.
The Clerk reported that the estimated costs for the May election would range from £200 for an uncontested election to £800 for a contested election. This was as advised by Stephen Lake, Interim Electoral Officer (MDC).

  • Reports from County/District Councillors/Police

A report from Cllr. R. Forrest was read out. This included the cuts to local services, such as the Library service. The report noted the difficulties with refuse collection and gritting caused by the extremely cold weather before Christmas.
A report from PCSO T. Richards warned householders and farmers that heating oil and fuel tanks were particularly vulnerable to theft at present. PCSO T. Richards had reported 3 incidents of fly tipping in the Godney area. These had been collected by MDC. Anyone wishing to report a suspected crime should ring 0845 456 7000.

  • Correspondence
  •  Somerset County Council
  • Somerset Highways – emailed response to the Clerk’s letter re. grit collection
  • Somerset Waste Partnership – posters about recycling- to be posted on noticeboards
  • SALC – Summary of the Localism Bill – copies given to each councillor
  • MDC Parishes Information Bulletin January 2011 – Issue 96
  • Somerset Rail timetable 2011
  • Emailed reports from PCSO T. Richards and Cllr. R. Forrest
  • Royal British Legion – Great Poppy Party Weekend – fund raising event
  • Clerks & Councils Direct January 2011 Issue 73.
  • Accounts

The Clerk reported that the balance stood at £1112.10.

  • To consider planning applications/matters received from the District Council since the last meeting

No applications received.
The Clerk was requested to write a letter to P. Ryder seeking information about the development adjacent to his house.

  • Playing Field reports

No report.

 

  • Village Hall reports

The Village Hall coffee mornings continue to bring in funds and are enjoyed by those who come along.  Bookings have increased a little, and there are some regular users too.

  • Rights of way/ Highway matters

The Clerk read the response from Highways regarding their refusal to allow M. Churches to collect grit from the depot because he was half an hour early. M. Churches reported that since that occasion he had collected the 20 bags of grit from the Glastonbury Depot. Although arriving at the allotted time he was kept waiting due to the inefficient organisation by Highways. The Clerk was requested to write a further letter to the Area Manager for Highways both to respond to their recent letter and to the inefficiency noted above. A copy and covering letter to be sent to the Minister for Transport pointing out the over zealous use of health and safety.   
The new grit bins have been filled up by Highways.
Potholes were reported along Tilley’s Drove.
Regular parking outside some properties around the village is leading to erosion of the sides of the road. This results in costly road repairs and often permanent loss of the verge. For some residents it is not possible for them to park off the road. However the parish council would urge that whenever possible people should park off the road, thus saving inconvenience and expensive road repairs.

  • Water Level Management

No update possible at present as there have not been any meetings.

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting – March 17th 2011
The May Parish Council election.

This concluded business and the Chair closed the meeting at 7.35pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council January 2011

TOP


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 9th December 2010.

Present:
Councillors: M. Churches in the Chair, M. Gooden, P. Judah, E. Nicholls, L. Shields and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk (arrived 7.15pm).

  • Apologies: J. Peck.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 9th December 2010

The minutes of the Council Meeting held on 9th December 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

No reports.

  • Correspondence
  •  Somerset County Council
  • Letter about the budget cuts and implications on provision for local youth
  • Somerset Highways – Winter service – letter explaining website and email update service and availability of salt/grit
  • Somerset Highways – road closure – Billings Hill
  • Leaflet about Non-eligible Healthcare Transport
  • Library service- Somerset Gateway
  • Mendip District Council  (MDC)
  • Parishes Information Bulletin November Issue No. 94 & December Issue No. 95 – Includes notification of free Christmas parking in MDC car parks after 3pm from 11th December for 2 weeks.
  • Precept setting letter and form
  • Copy of Your Mendip
  • Posters and information about how to become a Parish Councillor- will post on a noticeboard nearer Election date.
  • SALC – emails re.advice re. clearance of snow and ice
  • Items of interest newsletter – keep section on archiving old minutes, etc.
  • Minutes from SALC meeting September 25th – useful information about government developments, eg. proposed changes to planning.
  • Concept Products Ltd. – Invoice for 3 grit bins £ 396.56
  • Tessa Munt MP – posters giving contact and surgery details – posted on notice boards
  • Somerset Youth – Newsletter Autumn 2010
  • Society of Local Council Clerks - invitation for Clerk to join
  • Avon & Somerset Police Authority – newsletter
  • Came and Company (our insurers) newsletter & email – includes advice re. clearing snow and ice
  • Mendip Community Transport – thanks for donation from Godney PC & leaflet re. Slinky bus service.
  • Somerset Art Works- request to write a letter to Ken Maddock (leader of Somerset CC) re. budget cuts to the arts.
  • Clerks & Councils Direct November 2010 Issue 72.

 

  • Accounts

The Clerk presented two accounts for payment. Firstly her salary and expenses for the six months, July to December, and secondly the invoice from Concept Products Ltd for the three grit bins. Councillors unanimously resolved to pass these accounts for payment. The Clerk reported that the balance stood at £1112.10.

  • To consider the financial requirements for 2011-12 and set the precept

To help councillors set the precept, the Clerk has circulated a budget briefing outlining historical and future income and expenditure. P.Judah had asked Peter Lacey (SALC) for the estimated coasts of the 2011 election. The Clerk was requested to ask MDC as the estimated cost from SALC seemed much less that previously.  M. Gooden proposed a precept of £2500. This was seconded by E. Nicholls and it was unanimously agreed.

  • To consider planning applications/matters received from the District Council since the last meeting

Notification of appeal by Mr & Mrs Millard, Doublegate Farm, Lower Godney re. the conditions for the erection of an agricultural building. The Clerk was requested to write a letter to the inspectorate explaining that the parish council wished to uphold the condition of no livestock because of the proximity of the building to the Sheppey Inn.
Notification of the withdrawal of planning application no. 2010/1373 Willow Bridge Farm, Lower Godney – change of use to a school.

  • Playing Field reports

None.

  • Village Hall reports

The Village Hall has received more bookings and so the revenue has improved. 

  • Rights of way/ Highway matters

A number of residents had expressed concern about the increased number of heavy goods vehicles coming through the village causing damage to the road (especially outside Temple Cross House) and damaging one of the new grit bins in Upper Godney.
The 3 grit bins have been sited at potentially icy spots in the road. M. Churches reported that so far no-one has made use of the grit bins. Households near the bins may need alerting that they can use this grit during snow and frost to improve road conditions for users.

  • Water Level Management

P.Judah reported that decisions were being made and not always clearly disseminated widely enough. She would keep a watching brief for any decisions that might affect Godney.

  •  The future of the Sheppey Inn

The Clerk had received an email from Gerry De Vries  that the Sheppey Inn had been purchased by Mark Hey and hopefully would be ready to re-open in May next year.

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting – January 13th 2011 (Re-check calendar dates)

This concluded business and the Chair closed the meeting at 7.50pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council January 2011

TOP


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 7th October 2010.

Present:
Councillors: M. Gooden in the Chair, E. Nicholls and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: Apologies were accepted from M.Churches, J. Peck & L. Shields.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 2nd September 2010

The minutes of the Council Meeting held on 2nd September 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

Police report
PCSO Richards had followed up a report of 3 young males acting suspiciously near a    barn in Godney. After identifying the car owner, he visited the home of one of them and spoke to all 3 and a parent.
PCSO Richards had also had to follow up a report of sheep on Tripps Drove.
Residents are reminded to report any concerns on 0845 456 7000. PCSO Richards wished to alert farmers that the Farmwatch Scheme is available to help reduce crimes on agricultural properties.

  • Correspondence
  •  Mendip District Council  (MDC)
  • Parishes Information Bulletin September Issue No. 92
  • SALC – emails re. various changes in legislation both proposed and enacted which may affect Parish Councils.
  • Thatch Summer/Autumn edition.
  • Mendip community Transport – request for a donation
  • Avon & Somerset Police Authority – Community Police Awards – Clerk to write on behalf of the Parish Council and nominate PCSO Richards.
  • Tessa Munt MP – Reply to Clerk’s letter re. the damage by badgers to the road outside the Old Vicarage (letter)
  • Cllr Ron Forrest - Reply to Clerk’s letter re. the damage by badgers to the road outside the Old Vicarage (email)
  • South West Ambulance Service – newsletter.
  • Flourish Homes – Annual review
  • Accounts

The Clerk reported that the balance stood at £2199.92. M. Gooden proposed and C. Steadman seconded and it was unanimously resolved to make a donation of £25 to Mendip Community Transport as residents make use of this service.  

  • To consider planning applications/matters received from the District Council since the last meeting

Notification of approval of Planning Applic   ation No. 2010/1450 Mrs Jill Meadows, High Beech Cottage, Lower Godney. Construction of a single storey rear extension and a first floor extension over the existing garage.
Notification of approval of Planning Application No. 106029/010 Mr T Moore, Terry’s Nursery, North Chine Drove, Mudgely, Wedmore – siting of mobile home.
Application for an agricultural determination Mr M Churches, Godney Farm, Upper Godney –erection of an agricultural barn. Notification that planning permission is required.

 

  • Standing Orders

E. Nicholls proposed, and C. Steadman seconded and it was unanimously resolved to adopt the Standing Orders. (Final version discussed at the September Parish Council meeting.)

  • Playing Field reports

None.

  • Village Hall reports

The Village Hall has received more bookings. A coffee morning is taking place on 9th October from 10am to 12 noon. There will be bring and buy stalls too. If the event is successful it is planned to hold further coffee mornings to raise funds. 

  • Rights of way/ Highway matters

An email from R. Forrest had been received informing councillors that the badger sett damage near the Old Vicarage had been reported to Highways. The matter would be dealt with. Tessa Munt MP also replied to the Clerk’s letter regarding the lack of action over the badger sett damage. Tessa Munt had written to Highways and requested action be taken. The damage was in fact repaired and a pipe installed within the last week. The Clerk to write a letter of thanks to Tessa Munt MP. The Clerk also to write a letter to R. Forrest about the appalling state of Westhay Moor Drove (the road to Westhay). 

  • Water Level Management

No report.

  •  The future of the Sheppey Inn

The Clerk reported that at present the potential buyer was not pursuing the purchase.

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting – December 9th 2010
Village Hall donation.

This concluded business and the Chair closed the meeting at 7.12pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council October 2010

TOP


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 2nd September 2010.

Present:
Councillors: M. Churches in the Chair, P. Judah, J. Peck and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: Apologies were accepted from M. Gooden and E. Nicholls.

 

  • Declaration of interests: None.
  • Minutes of the Parish Council meeting held on 5th August 2010

The minutes of the Council Meeting held on 5th August 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

County Councillor Alistair Glanvile
None.

  • Correspondence
  • Mendip District Council  (MDC)
  • Parishes Information Bulletin August Issue No. 91. The Clerk was requested to write a letter questioning the value and cost of carrying out the survey of Shepton businesses.
  • Somerset County Council
  • Information about The Tour of Britain Cycle Race- South West area 14th & 15th September.
  • Annual Report from Somerset County Council
  • Somerset Heritage and Library Service- dates for consultations about the future of the service. Contact if interested in attending 01823 336370 or enquiry@somerset.gov.uk
  • SALC – Minutes form June Meeting – Information on Coalition Government’s policies which may affect Parish Councils.
  • Somerset Levels and Moors- Village Hall/community building grant scheme- passed to C. Steadman.
  • Community Council for Somerset- review of year & AGM agenda 15th September.
  • Campaign for No-Need for Nuclear – Letter and Newsletter re. campaign to stop more nuclear power stations from being built.
  • Tessa Munt MP – Poster with contact details- posted on Village hall notice board.
  • The Playing Field- Summer 2010 edition- passed to M. Shepherd.
  • Clerks and councils Direct September 2010 Issue 71 – article on Rights of way passed to C. Steadman.

 

  • Accounts

The Clerk presented the half yearly accounts. The reconciliated balance stood at £2536.74. One account was presented for payment in favour of the Clerk for her salary and expenses April to June. Councillors unanimously resolved to pass this account for payment.  

  • To consider planning applications/matters received from the District Council since the last meeting

Notification of approval of Planning Application No. 2009/1946 Mr T. Millard, Double Gate Farm, Lower Godney. Erection of an agricultural building with the condition of no livestock being kept in this building.

  • Standing Orders

Councillors considered the draft Standing Orders and agreed a number of amendments. The Clerk was requested  to prepare the final version for adoption at the October meeting.

  • Playing Field reports

None.

  • Village Hall reports

The Village Hall has received more bookings.

  • Rights of way/ Highway matters

The Clerk was requested to write a letter to Councillor R. Forrest (with a copy to Tessa Munt) for support in prompting Highways to take swifter action in tackling the damage to the road from the badger sett opposite the Old Vicarage.

M. Churches will contact D. Davies, Highways to chase up HGV signage and the dangerous state of Garslade Bridge.

C. Steadman reported on the recent meeting about winter maintenance at Highways. Highways have requested that it would be helpful if residents tried to park off the road in icy weather as it makes gritting very difficult. The Clerk will order 3 grit bins as planned which Highways will fill at no cost. C.Steadman will meet a Highways representative to discuss the siting of the bins. Additionally, M. Churches will collect and hold 10 bags of grit for use as needed.
The recently purchased verge posts will be sited along the side of the river to stop the erosion of the verge. The Clerk offered to organise the installation of the posts once the ground is softer.

  • Water Level Management

P.Judah has a large scale map of the Godney area should anyone wish to see it. Councillors thanked P. Judah for writing a letter of thanks to P. Bruin for the informative talk he gave at the August meeting.

  •  The future of the Sheppey Inn

No report.

  • Issues which members of the public wish to raise

None.

Agenda items for the next meeting – October 7th 2010
Standing Orders – adopt final version.
This concluded business and the Chair closed the meeting at 7.53pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council September 2010

TOP


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 5th August 2010.

Present:
Councillors: M. Churches in the Chair, M. Gooden, P. Judah, E. Nicholls, L. Shields and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

  • Apologies: None.

 

  • Declaration of interests: None.
  • Update from Phillip Bruin (Chief environmentalist for the Drainage Consortium)

P. Bruin gave a brief update on the local developments as part of the larger scheme to improve the habitats for wildlife on Tealham and Tadham Moors. The task of balancing the interests of environmentalists, farmers, peat extractors and the local residents was a complex task. P. Bruin reassured the meeting that there should be no detrimental effect on Godney village as a consequence of the developments. The scheme was intended to be more dynamic and flexible than in the past which should help balance the different needs of those living and working in the area.
Maintenance work on the River Sheppey has been affected by the hot dry summer. Low oxygen levels mean that weed clearance has to be curtailed to avoid fish kill.  

  • Minutes of the Parish Council meeting held on 10th June 2010

The minutes of the Council Meeting held on 10th June 2010 and the extraordinary meeting of July 27th 2010 which had been circulated prior to this meeting, were agreed and signed as a true records of those meetings.

  • Matters arising from these minutes

None.

  • Reports from County/District Councillors/Police

County Councillor Alistair Glanvile
Bartletts Farm – Councillor Glanvile explained that financial restraint would hamper enforcement.
Fly tipping -  Residents should contact Mendip District Council (01749 648999) and report any incidents.

PCSO Tim Richards – report
A few minor incidents had occurred – dumping of rubbish including meat in a gateway on Tripps Drove. The rubbish had subsequently been set alight. The Fire Brigade attended.
A car was stolen from Higher Bridge Farm.
A male had been assaulted at Godney Farm during a recent music festival.

  • Correspondence
  • Mendip District Council  (MDC)
  • Parishes Information Bulletin July Issue No. 90
  • Copies of ‘Your Mendip’
  • Somerset County Council
  • Somerset Highways – Consultations re. winter maintenance. 25th August 6.30-8.30pm  Open evening at Glastonbury Highways depot to explain Highways winter service and discuss innovations.
  • Moore Stephens – External Audit completed and invoice
  • EDF – revised bill for electrical supply to kiosk
  • AON –reminder  re. insurance renewal
  • Glasdon catalogue – to pass to M. Shepherd
  • SMP Play Equipment Flyer.
  • Clerks & Councils Direct magazine – July 2010 Issue 70
  • Somerset Safety Partnership - survey

 

  • Accounts

The Clerk reported that the balance stood at £1797.39. The Clerk presented two accounts for payment. Moore Stephens for carrying out the external audit and EDF energy for a year’s electrical supply for the kiosk. The latter had been reduced from £177 to £20.66. Councillors unanimously resolved to pass both these accounts for payment.  

  • To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 2010/1373 Dr Adam Abdelnoor, Willowbridge Farm, Lower Godney. Change of use to a school. Councillors unanimously resolved to recommend approval but expressed concerns regarding safety and security, increased traffic and the need for the bridge to be finished as per the original plans.

  • Playing Field reports

None.

  • Village Hall reports

The number of bookings continues to be low.

  • Rights of way/ Highway matters

The Clerk reported that she had informed Councillor R. Forrest about the lack of action in tackling the badger sett opposite the Old Vicarage.

  • Water Level Management

This item had already been covered during item 3.

  • Update from P. Judah and L. shields on the levels and moors meeting recently attended

Matched grant funding is available for small businesses and groups. The criteria include the need for projects to be environmentally friendly.

  •  The future of the Sheppey Inn

A buyer is still interested in purchasing the Sheppey. M.Churches reported that T. Millard would be happy to meet with any prospective buyers of the Sheppey to discuss increasing the parking area.

  • Issues which members of the public wish to raise   

None.

 

Agenda items for the next meeting – June 10th 2010
Standing Orders
Verge posts.
This concluded business and the Chair closed the meeting at 8.35pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council August 2010

TOP


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 10th June 2010.

Present:
Councillors: M. Churches in the Chair, M. Gooden, P. Judah and C. Steadman.
In attendance:
Mrs J. Jeans Parish Clerk.

 

  • Apologies: J. Peck which were accepted.
  • Declaration of interests: None.

 

  • Minutes of the Parish Council meeting held on 5th May 2010

The minutes of the Council Meeting held on 5th  May 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

  • Matters arising from these minutes

The Clerk confirmed that costs had been saved by choosing Came and Company for parish council insurance for the next year.
The telephone kiosk’s electricity supply will be disconnected by July 31st.

  • Reports from County/District Councillors/Police

County Councillor Ron Forrest reported that the budget would be very tight and Council Tax would be frozen from next year. R. Forrest had raised the issue of poor repair of pot holes in the road with Highways. The badger set opposite the Old Vicarage will be repaired when the badger breeding season is over (within the next 6 weeks). The council planned to reduce the number of roadside notices including speed camera notices. R. Forrest advised that matters concerning Bartletts Farm should be raised with A. Glanvile and he would do so.
PCSO Tim Richards reported on the scheme to reduce theft of scrap metal which the local police have introduced. Scrap metal dealers can join the scheme and any one taking scrap metal in will be monitored. For farmers there is a scheme called Farmwatch which provides information and notices to display. A successful arrest took place on the Godney Road near Bartletts Farm when a vehicle was found to have stolen goods on board.
A white transit van and a red quad were seen under suspicious circumstances on Oak’s Drove. It appeared that there had been attempts to steal diesel from a shed near the North Drain. Residents are asked to remain vigilant and contact the police if they see anything suspicious.

  • Correspondence
  • Mendip District Council  (MDC)
  • Buildings at risk – survey 2010
  • SALC – Minutes from meeting 1st March 2010. Items of interest- New Standing Orders, grit & salt & bins.
  • Community Council for Somerset – membership certificate
  • Somerset Rural Youth Newsletter - Spring 2010
  • The Playing Field – to pass to M. Shepherd.
  • Flourish Homes – newsletter
  • Clerks & Councils Direct magazine – May 2010 Issue 69

 

 

  • Accounts

The Clerk reported that the balance stood at £1797.39. The Clerk presented the receipt for the verge posts which had been purchased.

  • To consider planning applications/matters received from the District Council since the last meeting

Notification of an agricultural determination. Mr P. Ryder, Prayway House for the erection of an agricultural barn.

  • Playing Field reports

None.

  • Village Hall reports

The number of bookings is low. The outdoor area and car park have been tidied up.

  • Rights of way/ Highway matters

C. Steadman reported on the Rights of Way meeting she had attended at Mark to introduce the new centralised system and to meet the 2 footpath officers.

  • Councillor vacancy

Two electors had put themselves forward as willing candidates for co-option. P. Judah proposed, M. Gooden seconded and it was unanimously resolved to co-opt Liz Shields as a councillor. C. Steadman proposed, P. Judah seconded and it was unanimously resolved to co-opt E. Nicholls as a councillor.

  • Water Level Management

P. Judah reported that there would be four more meetings of the Upper Brue Drainage Board before the amalgamation of the Upper and Lower Brue Drainage Boards in February 2011. P. Judah has been invited onto the shadow committee. P. Bruin has been invited to the August parish council meeting to explain the works which are being carried out as part of raising the water levels on Tealham and Tadham Moors.

  •  The future of the Sheppey Inn

No report.

  • Issues which members of the public wish to raise   

Several members of the public had asked that the smell from manure from the poultry farm be raised. Councillors suggested that residents should start by discussing this with the farmer concerned as new regulations about manure are causing some problems for farmers.

Agenda items for the next meeting – June 10th 2010
Standing Orders
Bartletts Farm – update from A. Glanvile.
This concluded business and the Chair closed the meeting at 7.53pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council July 2010

TOP


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on
Wednesday the 5th May 2010.

Present:
Councillors: M. Churches in the Chair, M. Gooden, P. Judah, J. Peck and C. Steadman.
In attendance:
Mrs J. Jeans Parish Clerk.

Election of Chair
M.Gooden took the Chair. It was proposed by J. Peck and seconded by P. Judah and unanimously carried that M. Churches be re-elected as Chair for the ensuing year.

Election of Vice Chair
M. Churches took the Chair. It was proposed by J. Peck and seconded by C. Steadman and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year.

Election of Councillors to serve as Parish contacts on outside bodies
It was resolved that C. Steadman remain the contact for the Village Hall and Footpaths. Additionally, that J. Peck would share Highways with M. Gooden. P. Judah would be contact for water level management. There was no-one who could act as contact for the Playing Field.

Apologies: G. Nicholls which were accepted.

Declaration of interests: None.
Minutes of the Parish Council meeting held on 8th April 2010
The minutes of the Council Meeting held on 8th April 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

Matters arising from these minutes
None.

Reports from County/District Councillors/Police
Apologies had been received from PCSO Tim Richards.

Correspondence
Mendip District Council  (MDC)
Grounds Maintenance Notices & Ads- consultation about new contract from November 2011
SCC
Management of public rights of way – New organisation and invitation to Parish Path Liaison Officers to attend session about the new arrangements.
Bus timetable - Issue 41
Society of Local Council Clerks- Annual Conference
South Western Ambulance Service – information bulletin – Spring 2010 – Edition 11
Somerset’s Community Safety Newsletter - Spring 2010 – Issue 11
Western Power Distribution – Receipt for £370 for disconnection of electrical supply to the BT kiosk
Police Newsletter April 2010 Issue 3.

Insurance renewal
The clerk had made enquiries about other companies offering insurance to parish councils. M. Churches proposed and J. Peck seconded and it was unanimously carried that the Clerk would seek a quote from Came & co. Further that the decision of which company to insure with would be delegated. If the quote was less than Allianz and offered at least the same cover the Parish Council would insure with them.

Accounts
The Clerk reported that the balance stood at £1185.75. One account was presented for payment in favour of Mr S. Stephenson for carrying out the Internal Audit. Councillors unanimously resolved to pass this for payment. Councillors also unanimously resolved to join the Community Council for Somerset once again.

To consider planning applications/matters received from the District Council since the last meeting
Planning Application No. 2009/1946. Mrs S. Strachey, Lower Godney House. Erection of dwelling – amendment to approved scheme. Notification of approval.

Playing Field reports
M. shepherd reported that the committee were hoping to be able to get the wood from the clearance work at Westhay Reserve and have this chipped. This would enable the work which was started in mulching the shrub bed to be completed.

Village Hall reports
The Short Mat Bowls Club has closed because of lack of members. In future the agenda for committee meetings will be posted on the village noticeboards.

Rights of way/ Highway matters
M. Churches and C. Steadman had met with Derek Davies from Highways. They had toured round the local roads identifying where there were pot holes. These have been marked and should be repaired soon. Councillors commented on the poor quality of repairs which then need re-doing again, wasting further money. The Clerk was requested to write to Cllr. R. Forrest that repairs and the recent filling of holes at the sides of the roads with planings were poor quality. Repairs to the road by the vicarage (badger hole) will be tackled shortly.
C. Steadman will be attending a meeting in Mark on 7th May. This is about the new arrangements for maintaining footpaths. J. Peck advised the meeting that A. Deeley still had the gloves, secateurs and loppers given to the Parish Council by S. Petherbridge. C. Steadman will ask A. Deeley if these could be signed over to her as current Parish Paths representative.

Councillor vacancy
The vacancy has been advertised and if there is no request for an election a councilor could be co-opted at the next meeting. P. Judah raised the issue of the cost of an election for a councilor (£6-800) and how this was a heavy burden for small parish councils to bear. Next year will see a full election and is likely to cost well over £1000.
G. Nicholls had sent the Parish Council a letter resigning with effect from 6th May. The Clerk was requested to write a letter expressing the thanks of the Parish Council for his hard work over the last few years. This will lead to another vacancy being advertised and the possibility of finding another elector willing to be co-opted for a year.

BT Kiosk
M. Shepherd on behalf of the Playing Field Committee has agreed to take over responsibility for maintaining the kiosk. The Clerk will inform M. Shepherd if the Parish Council’s insurance will cover the kiosk or not. M. Shepherd agreed to extend the size of the notice board so that there was sufficient space for parish notices.

The future of the Sheppey Inn
No updates at the moment. No buyers are interested at present.

Water Level Management
P. Judah will invite P. Brewin and A. Dowden to the August meeting to explain the works which are being carried out as part of raising the water levels on Tealham and Tadham Moors.

 The Power of Well-Being
P. Judah proposed and C. Steadman seconded and it was unanimously carried that the engagement and communication strategy which had been circulated prior to the meeting was adopted. P.Judah proposed, C. Steadman seconded and the resolution was unanimously carried that,
‘RESOLVED that this council now affirms that the 4 prescribed conditions for the use of the power of well-being set out in SI No:3095 are now satisfied’.

Issues which members of the public wish to raise  
None.

Agenda items for the next meeting – June 10th 2010
As above but not items 10 or 20.
This concluded business and the Chair closed the meeting at 8pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council May 2010

TOP


GODNEY PARISH COUNCIL
Minutes of the Godney Parish Council Meeting held at Godney Village Hall on
Thursday the 8th April 2010.

Present:
Councillors: M. Churches in the Chair, P. Judah, G. Nicholls and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

Apologies: Apologies from J.Peck  were accepted.

Declaration of interests: None
Minutes of the Parish Council meeting held on 11th March 2010
The minutes of the Council Meeting held on 11th March 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

Matters arising from these minutes
BT Kiosk- Clerk explained that the remittance for removing the electrical supply had to be sent with the confirmation to Western Power before work would be completed.

Reports from County/District Councillors/Police
County Councillor’s Report
PCSO T. Richards gave a brief report. Residents are asked to look out for a white van registration number VN 05 OCY. It has been seen in suspicious circumstances and may be involved in scrap metal theft and burglaries. Any sighting please ring 0845 456 7000.
There have been several thefts of metal farm gates in the Butleigh area.
Recently a peat lorry caused a road blockage by going into the ditch on the Wedmore – Westhay road. This resulted in traffic being re-directed onto Westhay Moor Drove.
M. Churches asked PCSO Richards if in future local police could be consulted in deciding the diversions so that suitable routes or one way systems could be used.  He cited the recent gridlock on the Godney - Glastonbury road because all traffic was diverted through Godney after an accident on the Wells – Glastonbury road.
P.Judah raised the issue of fly tipping. PCSO Richards agreed that this is an ongoing problem. It is not helped by the restrictions at the recycling centres which encourage people to dump unwanted materials.

Correspondence
Mendip District Council  (MDC)
Parishes Information Bulletin - No. 87 April 2010
SALC – Sample policy- statement of intent (Parish Council must draft & approve as final step for Quality Parish Council Status)
Moore Stephens – External Audit papers
The Community Council for Somerset – subscription request
Thatch  - Winter/ Spring Issue 2010
Digital Switchover poster- on Village hall notice board
Letter of thanks from A. & J.  Deeley

 

Accounts
The Clerk reported that the balance as at 31st March 2010 was £1926.83. One account was presented for payment in favour of the Clerk for her salary and expenses. Councillors unanimously resolved to pass this for payment. Councillors reviewed financial procedures and no changes were made. A mid year reconciliation will be undertaken as in 2009-10.

To approve the accounts
Councillors unanimously approved the accounts which had been circulated previously. The Annual Return was also unanimously approved.

To consider planning applications/matters received from the District Council since the last meeting
None

Playing Field reports
No report.

Village Hall reports
No report.

Rights of way/ Highway matters
M. Church advised that Sheila Petherbridge is being made redundant and Claire Haskins would become our local Rights of Way contact at MDC.
M. Churches will arrange an on site visit from Neil Corp to look at highways issues- potholes and HGV signage.

Parish Councillor Vacancy
A casual vacancy has been declared arising from the resignation of P.Ryder after many years on the Parish Council. M. Churches asked the Clerk to write a letter expressing thanks for P. Ryder’s longstanding service to the council and the village. The Clerk was requested to put up notices advertising the vacancy.

Water Level Management
No reports or updates at present.

The future of the Sheppey Inn
Fiann O’Hagan gave an update about the Sheppey Inn. The Estate Agents have advised that the Sheppey is unlikely to go up for auction. This takes time pressure off attempts to try and ensure that the Sheppey remains a pub. A local person is interested in buying the Sheppey and running it as a pub. Failing this, a group of residents is actively seeking support for buying the Sheppey through forming an Industrial Providence Society. A public meeting will be arranged in the Village Hall to encourage more people to support the venture.
Fiann O’Hagan queried if the Village Hall could be licensed for one off special events. C. Steadman advised Fiann O’Hagan to attend the next Village Hall Committee meeting so that this could be discussed further.

 The BT Kiosk
Councillors resolved to invite M. Shepherd, M. Chitty and P. Ryder to the next Parish Council meeting to discuss the handover of responsibility for looking after the kiosk. This was agreed at the extraordinary meeting of the 21st February 2009 when the Parish Council resolved to adopt the kiosk and pay for the electrical supply to be removed before handing it over to a committee to look after.

 

 The Power of Well-Being
The Clerk was requested to re-draft the model statement of intent which Peter Lacey had sent. This will be considered at the next meeting.

Issues which members of the public wish to raise
None.

Agenda items for the next meeting – Wednesday May 5th
BT kiosk.
The future of the Sheppey Inn
Power of Well-being
Standing Orders.

This concluded business and the Chair closed the meeting at 7.40pm.

 

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

 

J. Jeans Clerk to the Parish Council 13th April 2010

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 11th Mar 2010

Present: Councillors: M. Churches in the Chair, M. Gooden, P. Judah and C. Steadman.

In attendance:

Mrs J. Jeans Parish Clerk.

1.      Apologies: Apologies from G. Nicholls were accepted.

2.      Declaration of interests: None

 3.      Minutes of the Parish Council meeting held on 7th January 2010
The minutes of the Council Meeting held on 7th January 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
BT Kiosk- M. Gooden proposed and Phoebe Judah seconded and it was unanimously resolved to pay £370 to Western Power Distribution to disconnect the electrical supply to the kiosk.

5.      Reports from County/District Councillors/Police
County Councillor’s Report
Cllrs. Glanvile and Forrest gave reports during the Annual Parish Meeting. Apologies were received from PCSO T. Richards.

6.      Correspondence

·        Mendip District Council  (MDC)

Ø       Parishes Information Bulletin - No. 85 February & No. 86 March 2010 emailed to councillors.

Ø       Central Mendip Community Partnership Agenda 16th February 2010 & minutes December 15th 2009 & Mendip Strategic Partnership minutes from meeting on 8Th December 2009. (Gypsy & Traveller sites- loan plan to encourage gypsies & travellers to buy their own sites using a loan. Housing plans for Mendip)

·      MDC- Changes to amenity grass cutting to save costs.

·      MDC – Notification that Somerset County Council will take over maintenance of Public Rights of Way from 31st March.

·      MDC- Highways. Notification of closure of Daggs Lane and Westhay Moor Drove.

·      SALC – January 2010 Points of interest for Councillors and Clerks.

o        Training events

o        Agenda for SALC meeting 1st March 2010

o        SALC affiliation fee 2010 (£48.47)

·      Somerset Co-operative Notices & Ads – organisation offering advice on community enterprises

·      Clerks & Councils Direct Issue 67 January 2010

·      Clerks & Councils Direct list of suppliers

·      Certificates for councillors for completed training in the Power of Well-Being – well done!!

·      St Margaret’s Hospice – request for a donation

·      Mendip Community Transport – thanks for Godney PC’s donation

·      Mendip CAB - thanks for Godney PC’s donation

·      Somerset Victim Support – request for a donation

·      Somerset Rail Guide and separate bus timetable.

·      EDF energy – letter about changing contracts for BT kiosk

·      Western Power Distribution- quote for removing electrical supply to kiosk.

·      Somerset Moors LARC – booklet explaining possible grant funding available for sustainable developments – passed to G. De Vries to explore if grant funding might be available for the Sheppey Inn.

·      Letter of resignation received during the Parish Council meeting from P. Ryder.

7.      Accounts
Councillors unanimously resolved to pay the £48.47 SALC affiliation fee. The current balance is £1975.30.

8.      To consider planning applications/matters received from the District Council since the last meeting
Notification of approval for Planning application No. 2009/1960. Mr Christopher Donoghue, River Cottage, Upper Godney. Single storey gable end extension – amendment to previously approved application.

9.      The future of the Sheppey Inn
G. De Vries updated the meeting on the current developments. The Sheppey Inn will be put up history or auction. A group has been formed to try and find ways of ensuring that the village does not lose its pub. A meeting will be held on Sunday 14th March to decide next steps.

10.  Playing Field reports
No report.

11.  Village Hall reports
The recent Barn Dance made no profit but was a very enjoyable evening. There are no grants available this year. The hall needs re-decorating and eventually some better heating needs to be installed.

12.  Water Level Management
No reports or updates at present.

13.  Rights of way/ Highway matters
M. Church advised the Clerk that spike fixings for verge posts were available from Woollens. The Clerk to investigate the costs of these fixings.

A. Glanvile advised the meeting that grit bins were available and would cost about £25. Highways would then fill these up during the winter season.

R. Forrest sought feedback on how effectively pot holes were filled. Councillors advised R. Forrest that response was often slow for local roads. Workmanship is often poor and within a week or so the pot hole reappears.

M. Churches advised A. Glanvile and R. Forrest that someone had used a bucket fronted vehicle to clear the roads around Godney during the snow. This had a very negative effect compressing the snow into ice. M. Churches requested that Highways find out who this was and ensure that they are not used again.

C. Steadman informed the meeting that Somerset County Council would be taking over responsibility for Rights of Way. A. Glanvile advised that Sheila Petherbridge and Claire Haskins would remain our local officers for the present. No information has been received about the footpath grant as yet.

14.  Issues which members of the public wish to raise

None.

15.  Agenda items for the next meeting – April 8th
Accounts.
BT kiosk.
Power of Well-being.

This concluded business and the Chair closed the meeting at 8.30pm.

 Note: M. Gooden left the meeting at 8pm.

J. Jeans Clerk to the Parish Council 26th March 2010

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 7th Jan 2010

Present:
Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck, P. Ryder and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

1.      Apologies: None.

2.      Declaration of interests: None

3.      Minutes of the Parish Council meeting held on 10th December 2009
The minutes of the Council Meeting held on 10th December 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
The Clerk passed round a draft response to the Somerset County Council survey of the transport priorities for each parish council. Councillors approved the response.
There was no update from P.Judah about the Peat Extraction consultation.

5.      Reports from County/District Councillors/Police

County Councillor’s Report
No reports.
Apologies were received from PCSO T. Richards.

6.      Correspondence

·        Mendip District Council

Ø       Parishes Information Bulletin - No. 83-84 December 2009 & January 2010.

Ø       Central community Partnership Agenda 15th December 2009 & minutes October 20th 2009.

·      Mendip Community Newsletter Volume 3 Issue 3 Autumn 2009.

·      Flourish Homes – newsletter December 2009.

7.      Accounts
The Clerk reported that the new salary rate for Clerks had increased by £0.086 an hour which would amount to about £12 over the year. The Clerk had carried out a bank reconciliation, which M. Churches signed. The current balance is £1966.30.

8.      To consider planning applications/matters received from the District Council since the last meeting

Mrs S Strachey, Lower Godney House, Lower Godney. Planning application No. 2009/1946. Erection of dwelling – amendment to approved scheme. Councillors unanimously resolved to recommend approval.

Mr Christopher Donoghue, River Cottage, Upper Godney. Planning application No. 2009/1960. Single storey gable end extension – amendment to previously approved application. Councillors unanimously resolved to recommend approval.

9.      The future of the Sheppey Inn
An update concluded that the Sheppey Inn was now closed. Various third parties have expressed interest in buying or managing the Sheppey Inn and responses to these are being sought.

10.  Playing Field reports
P.Ryder reported that the shrub beds had been mulched with wood chippings

11.  Village Hall reports
The ceiling work is underway.

12.  Electrical supply to the Kiosk
The Clerk reported that the EDF energy quote for the electrical supply to the  kiosk was £279 a year. Councillors agreed that the increase in cost was prohibitive. P.Ryder proposed, M. Gooden seconded and it was unanimously resolved that Western Power be asked to remove the supply from the kiosk. Those looking after the kiosk would install a solar powered light.

13.  Water Level Management
No update.

14.  Rights of way/ Highway matters
Highways – M. Churches met with Martin Richardson from Highways about the HGV signage. The original signage is not now available. No signs with writing on are permitted. HGV signs using the lorry symbol and a red diagonal slash are not allowed in rural areas. At present there seems to be little the Parish Council can do, but this matter will be kept under review.

M. Churches and the Clerk had rung Highways to request grit. They had managed to collect some 20 kilogram bags of salted grit from the Highways Deport in Glastonbury. Supplies were limited as Highways ran out. Grit was spread on the worst corners and areas in the village by M. Churches and Mr & Mrs Jeans. The Clerk was requested to write to Highways requesting grit/salt supplies were delivered to key points in the village.

Pot holes were reported in the following places: just to the West near The Moorings (S. Fowler), outside The Hawthorns (J. Binns), the recently repaired pot hole in Tilley’s Drove has disintegrated, a pothole has developed at the edge of the road opposite Preyway Cottage (P.Ryder) and the passing place just before the last bridge on the Godney road to Glastonbury has several large potholes.

The Clerk to order 20 reflective posts to install to mark the passing places as a trial.

15.  Issues which members of the public wish to raise
None.

16.  Agenda items for the next meeting – March 11th  2010 Annual Parish Meeting

All items as above.

This concluded business and the Chair closed the meeting at 7.39pm.

J. Jeans Clerk to the Parish Council 8th January 2010

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 8th Oct 2009

Present: Councillors: M. Gooden in the Chair, G. Nicholls, P. Ryder and P. Judah
In attendance: Mrs J. Jeans Parish Clerk.

1.      Apologies: M. Churches attending the Parish Forum. J. Peck & C. Steadman
Declaration of interests: None

2.      Minutes of the Parish Council meeting held on 3rd September 2009
The minutes of the Council Meeting held on 3rd September 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

3.      Matters arising from these minutes
Implications for property insurance of raised water levels. Phoebe Judah had contacted Tom Stearn of the NFU and property insurance is not affected by the proposed changes to managing water levels. The wording on page 11 of 'Home and Lifestyle Insurance' under what is not insured 'damage caused by a rise in the water table' is not specific to this area it has been altered this year by the NFU nationally.  They are well aware of the huge changes in water management etc - and follow it closely. Water 'on the surface' is considered flooding whether or not it has been initially caused by water levels having been maintained at an increased height.

4.      Reports from County/District Councillors/Police

County Councillor’s Report

Apologies received from PCSO T. Richards. No reports.

5.      Correspondence

·        Mendip District Council

Ø       Parishes Information Bulletin No. 80 September

·        Somerset County Council – Request for copy of Godney’s community plan- transport issues.

§        SALC –

Ø       New pay scales for Clerks from 1st April 2009 – one copy to be passed to M. churches.

·        Somerset and Avon Police – community police awards – requests for nominations

·        Somerset’s Community Newsletter – Vol. 3 Issue 2. Summer 2009.

·        HM Revenue & Customs – remittance advice re. VAT claim

·        Mendip Housing- Annual Report

·        Mendip Community Transport – request for a donation

·        Wells & Mendip Museum – request for a donation

·        Somerset Victim Support – request for a donation

·        Mid- Somerset Peace Group – offer to take part in a peace in a symbolic planting of a Cherry Tree

·        Timberline catalogue – passed to M. Shepherd.

6.      Accounts
Councillors unanimously resolved to pay the one account for £57.50 that was presented for payment in favour of Moore Stephens for carrying out the external audit. The Clerk also informed the meeting that M. Churches and M. Gooden had signed a cheque in favour of SALC to cover the training costs of 6 councillors in the Power of Well-Being. The Clerk reported that the current balance was £2838.17.

7.      To consider planning applications/matters received from the District Council since the last meeting

The Clerk shared responses from Mendip District Council about possible planning breaches. Mendip District Council will be investigating both possible breaches.
Notification of the granting of an agricultural determination for alterations to an existing agricultural building at Godney Farm, Mr & Mrs M. Churches. Planning No. 2009/1263.
Councillors discussed finding out the intentions of Mr & Mrs R. Andrews about the cladding of the new bridge at Willow Bridge Farm. P. Ryder to make enquiries.
8.      Playing Field reports
M. Shepherd reported that recent events had succeeded in raising £900. The problems with the mower which had been caused by the service company have been resolved. Cllr. R. Forrest has visited the Playing Field to see where the matting is needed for the play area. Grant aid is being sought.

9.      Village Hall reports
No report.

10.  Water Level Management
The Clerk had circulated an article from the Central Somerset Gazette about the potential flood risks. Glastonbury Emergency Planning had raised concerns about the weak millstream wall near Cold Harbour Bridge where the River Brue meets the mill stream. The Upper Brue Drainage Board reported that they had raised their concerns with the Environment Agency (EA) and spoken with David Heathcote-Amory MP. However, the EA denied there was any imminent risk and that works were scheduled for 2010-11. D. Heathcote-Amory MP suggested that it was agricultural land around Godney and Sharpham which was most at risk.

P.Judah reported that she had attended various meetings including the national conference for Internal Drainage Boards. A local meeting which P. Judah had attended suggested that the raised water level scheme was being pushed forward swiftly. The Upper and Lower Brue Drainage Boards (IDB), Natural England and the Environment Agency were all about to sign the agreement. Nick Stephens will be the IDB controller of both the Upper and Lower Brue. It was suggested that there was a 6% increased risk of flooding. P. Judah asked 3 questions: a) Were there dates for de-silting the North Drain- a high necessity in P. Judah’s opinion. b) Concerns about the re-surfacing of droves to allow the EA access to the new tilting weirs- possibility that this would lead to easier access for 4X4s and motorbikes, as well as damaging the habitat of the droves, c) As peat extraction leads to large holes being left, shouldn’t these be used for flood catchment rather than selling off to the RSBP and others.

P. Judah was told that de-silting of the North Drain was planned but the extent   was not clear.

Barry Paine from the EA wished to hold a public meeting in Godney Village Hall on 12th November 6-9pm. (This is now confirmed)
The Clerk to alert both the Godney residents on the water level group and the local parish councils’ group. The Clerk was requested to write to David Heathcote- Amory MP about the above matters and to invite him to the meeting.

11.  Rights of way/ Highway matters
Highways – Install reflective posts to encourage motorists to use passing places and prevent verge erosion. The Clerk reported that the cost of simple reflective posts ranged from £16 upwards. A final decision on the posts would be made at the November meeting.

12.  Issues which members of the public wish to raise
Recent flushing of water mains in Godney. M. Shepherd reported that several families had suffered stomach upsets after the day and half flushing recently carried out by Bristol/ Wessex water. M. Shepherd had reported the stomach upsets to Bristol/Wessex Water and the water was tested after the flushing was completed, but no problem found. No warning was received from Bristol/ Wessex Water and households were not informed when it became apparent that water should not be used for drinking. The engineer offered bottled water until this ran out to residents who came and saw him. The Clerk was asked to write a letter to Bristol/Wessex water about the Parish council’s concerns over this matter.

13.  Agenda items for the next meeting – December 10th   2009
Highways – resolution about the reflective posts, Calendar- Clerk to draft an outline meeting calendar for next year. Power of Well-Being- next steps.

14.   This concluded business and the Chair closed the meeting at 8.14pm.

J. Jeans Clerk to the Parish Council 22nd September 2009

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 3rd Sept 2009

Present:  Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, P.Ryder and C. Steadman.
In attendance:  Mrs J. Jeans Parish Clerk.

1.      Apologies: J.Peck.

2.      Declaration of interests: None

3.      Minutes of the Parish Council meeting held on 6th August 2009
The minutes of the Council Meeting held on 6th August 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
The Chair welcomed P. Judah as a newly appointed councillor.

BT Kiosk – The Clerk informed the meeting that BT had confirmed by email that the Parish Council now owned the kiosk. M. Shepherd will put up a notice board in the kiosk on which Parish Council notices and other items of interest can be displayed.

5.      Reports from County/District Councillors/Police

County Councillor’s Report
No reports.

6.      Correspondence

·        Mendip District Council

Ø       Parishes Information Bulletin No. 79 August

Ø       Parish Forum – 8th October 2009 at 6.30pm Council Chamber, MDC. Agenda- a discussion about the accommodation for gypsies and travellers. M.Churches to attend.

Ø       Your Mendip Summer 2009 Publication. Useful pull out of each councillor’s portfolio & MDC Corporate Plan.

·        Somerset County Council – Recruitment campaign for school governors

§        SALC –

Ø       Training events including dates for councillors training in the Power of Well-Being. Wednesday 7th October at 7.30pm North Cadbury Village Hall BA22 7DW or 12th October at 7.30pm Burnham-on-Sea & Highbridge TC Chamber TA81LE.  Councillors to inform the Clerk which meeting they will attend so that the booking form can be sent off. Councillors resolved unanimously that the Parish Council would meet the cost of the training session.

Ø       AGM Agenda 26th September

Ø       Annual Report & Accounts

Ø       Minutes from  the meeting held on 15th June 2009

Ø       Summary of consultation papers issued by Dept. for Communities and Local Government – July 2009. Copies of this to be passed to each member.

·        Somerset and Avon Police – flier warning of possible thefts from Churches.

·        Western Power Distribution – Certificate of supply for kiosk.

·        BT - Email re. kiosk -  confirming that the sale of the kiosk to the PC is now complete.

·        Somerset’s Community Safety Newsletter – Summer 2009 Issue 9.

·        Moore Stephen’s – completion of the External Audit and invoice.

·        The Playing Field Summer 2009 – to pass to M. Shepherd.

·        Glasdon catalogue – passed to M.Shepherd

·        Clerk’s & Councils Direct September 2009 Issue 65 – the Clerk has retained the article on the new Freedom of Information Act.

·        Email from D. Ball – re. changes to insurance coverage of a rise in water level. (Discussed under item 11)

·        Community  Council for Somerset:

Ø       Review of 2008-9

Ø       AGM Agenda 15th September Burtle Village Hall

Ø       Thatch Summer 2009 – interesting article about Mells community PO and shop.

7.      Accounts
The Clerk reported that Moore Stephens had completed the External Audit. The claim for a VAT refund of £46.58 had been submitted. Councillors unanimously resolved to pay the one account for £15 that was presented for payment in favour of the Clerk for her training module with SALC for the Power of Well-Being. The Clerk reported that the current balance was £2949.09.

8.      To consider planning applications/matters received from the District Council since the last meeting
Notification of approval - Planning Application 2009/0999 Mrs S. Strachey, Lower Godney House. Certificate of lawfulness relating to commencement of material operations of planning permission to erect dwelling house on land at above address.

Notification of approval- Planning Application No 2009/0774 Winrow Nurseries, Lewis Drove, Godney. Erection of temporary mobile home for staff accommodation.

Planning Application No 2009/1211 Mr Lockley, 3 Barrow House Farm, Bleadney – listed building consent. Councillors unanimously resolved to recommend approval for this planning permission.

Clerk was requested to write letters to MDC concerning possible ongoing planning breaches at Land East of High Beech Bungalow and Bartletts Farm, Godney Road. 

Mr T. Millard told the meeting that the mobile home at Double Gate Farm will shortly be removed.

9.      Playing Field reports
M. Shepherd reported that R. Forrest will be visiting the Playing Field to see where the matting is needed for the play area. Quotes are being sought for the matting and an application would be made for grant funding. Councillors indicated their willingness to support the application. 

The mower which is still under warranty has needed some repairs.

10.  Village Hall reports
C. Steadman reported that Mendip District Council had agreed to grant the costs for work to lower the ceiling in the Village Hall.

11.  Water Level Management
The Clerk had circulated an email from D.Ball concerning a change in their domestic insurance coverage. The NFU Mutual would continue to cover flood damage but not damage caused by a rise in water level. P. Judah will speak to Tom Stearne NFU local representative about this change and try and find out why it has come about. The Clerk was requested to email Godney residents who came to the water level meeting in March and the Parish Council Group who came to the June meeting to find out if anyone had found a similar change to their insurance. The next Parish Council meeting would then review the situation and decide the next steps.

P.Judah reported that she had attended various meetings including a flood and water management workshop. There were implications for everyone regarding costs of preparing planning applications and dealing with water run off and sewerage. Pressure needed to be maintained with the Internal Drainage Boards and the Environment Agency to de-silt the North and South Drains.

P.Judah would be attending the national conference for Internal Drainage Boards.

12.  Rights of way/ Highway matters
Highways – G. Nicholls and the Clerk reported on the meeting with Derek Davies. D. Davies would take action on the points raised, including sharp bends with poor visibility, the dip in the road surface on Tilley’s Drove, and the badger damage near the Old Vicarage. The Parish Council would explore the possibility of installing simple reflective posts to encourage motorists to use passing places and prevent verge erosion.
Footpaths - C. Steadman reported that  a new footbridge had now been installed on the footpath behind Mr & Mrs Millard’s poultry houses. The footpath sign needs re-instating on the North end of this path.

13.  Issues which members of the public wish to raise
None.

14.  Agenda items for the next meeting – October 8th   2009
None. M. Churches tendered his apologies for this meeting as he would be attending the Parish Forum.
This concluded business and the Chair closed the meeting at 7.45pm.

J. Jeans Clerk to the Parish Council 11th September 2009

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 6th August 2009

Present:  Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck and C. Steadman.
In attendance:  Mrs J. Jeans Parish Clerk.

1.      Apologies: None.

2.      Declaration of interests: None

Minutes of the Parish Council meeting held on 11th June 2009 and the extra ordinary meeting of the 23rd July 2009
The minutes of the Council Meeting held on 11th June 2009 and the extra ordinary meeting on 23rd July 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of those meetings.

3.      Matters arising from these minutes
BT Kiosk – The Clerk informed the meeting that an annual contract for the supply of electricity had been made with EDF energy. The telephone had been removed from the kiosk, though no response had been made by BT to the Clerk’s emails. Councillors unanimously resolved to wait until nearer the end of the current contract (July 2010) before requesting Western Power to remove the electrical supply after which time the management of the kiosk would be handed over to a Sub Committee.

4.      Reports from County/District Councillors/Police

County Councillor’s Report
Councillor R. Forrest agreed that he would attend meetings when his presence would be useful. The clerk will let him know by email beforehand. Councillors particularly requested his support when important issues to do with Highways, Rights of Way, and water level management are on the agenda. Also they would appreciate information on available sources for grant funding.

R. Forrest informed councillors that the bids for projects for the community budget must be received by 31st October 2009. R. Forrest will then select which applications are successful.

R. Forrest informed the meeting of the current state of County finances and how these are funded. Cuts to the road maintenance budget have been re-instated by the new council.

R. Forrest offered to follow up dissatisfaction with the recent repairs to potholes. Councillors also expressed concern that recent pollarding of willows left out some trees.

PCSO T. Richards Report
T. Richards gave a brief over view of the new Partnership And Communities Together (PACT) scheme which hopes to link agencies together more effectively to improve service.

There has been an increase in fly tipping in the area.

A number of farm workshops had been broken into and also vehicles stolen such as Land rovers. Villagers were asked to remain vigilant.

5.      Correspondence

·        Mendip District Council – Parishes Information Bulletin No. 78 July

·        Somerset County Council – A39 Red Route Exhibition Forum 28th July at Coxley Village hall 3-7pm.

·        Somerset Community council – membership certificate

·        Clerks & Councils Direct July 2009 Issue 64

·        Mendip housing strategy – email re. opportunity to discuss housing strategy.

·        Central Mendip Community Partnership – 18th August 6.30pm at Council Chambers, Shepton Mallet – opportunity for councillors to give their views on Local Development Framework Core Strategy (email)

·        Somerset County Council – list of councillors

·        SCC – Questionnaire re. National Highways and Transport Survey

6.      Accounts
The Clerk reported that the External Audit was underway. She would be submitting a claim for a VAT refund of £46.58. One account was presented for payment in favour of the Clerk for 3 months salary and expenses (April to June). This claim took into account the overpayment of the Clerk by £47.83. The Clerk reported that the current balance was £2964.09.

7.      To consider planning applications/matters received from the District Council since the last meeting
Notification of approval - Planning Application No 2009/0860 Mr P. Rowntree. Porch extension and single rear extension. Barrow Hill Barn, Barrow Causeway, Bleadney. BA5 1PN.

8.      Playing Field reports
M. Shepherd reported that even thought the weather spoilt the cricket match a profit of £150 was made. Mowing is carried out regularly and the playing field looks well kept. M. Churches will drop off some bins for litter. R. Forrest arranged to meet M. Shepherd at the playing field so that he could see the condition of the play area.

9.      Village Hall reports
C. Steadman reported that quotes for staging and improving the ceiling were underway.

10.   Decide on recruitment process for councillor vacancy
Jane Peck proposed, and C. Steadman seconded and it was unanimously carried that the vacancy be filled by co-option as no request had been made for an election by the electors. Phoebe Judah was elected as a councillor by an absolute majority.

11.  Water Level Management
The Clerk circulated notes which P. Judah had emailed her from the Somerset Water Management Partnership meeting held in Taunton in June.

12.  Review of the Councillors’ Register of Interests
All councillors present reviewed their declaration forms.

13.  Rights of way/ Highway matters

Highways - Following on from the previous meeting about strategies to limit the erosion of verges and road edges by encouraging drivers to use passing places, G. Nicholls will continue trying to find out the cost of passing place signs.

Footpaths - C. Steadman reported that she had investigated the bridge which had been reported as slippery but this was in fact fine. One footpath still needs clearing and this will be put in hand.

14.  Issues which members of the public wish to raise
None.

15.  Agenda items for the next meeting – September 3rd   2009
Water level management would stay as an item for any updates.
Passing places would be included under Highways for an update.
This concluded business and the Chair closed the meeting at 8.15pm.

J. Jeans Clerk to the Parish Council August 2009

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 11th June 2009

Present:   Councillors: M. Churches in the Chair, G. Nicholls, C. Steadman and P.Ryder.
In attendance:   Mrs J. Jeans Parish Clerk.

1.      Apologies: J. Peck and M. Gooden.

2.      Declaration of interests: None

3.      Minutes of the Parish Council meeting held on 14th May 2009
The minutes of the Council Meeting held on 14th May 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
BT Kiosk – The Clerk was pursuing trying to set up a contract for electrical supply in order to progress the sale. This was proving rather difficult.

The Clerk had contacted M. Hillier about the vacancy for a councillor but had heard nothing. The Clerk will put up a notice advertising the vacancy.

5.      Reports from County/District Councillors/Police
None.

6.      Correspondence

·        Mendip District Council – Standards training session an update for parish councillors 13th July West Pennard Village Hall 6.30pm. (G. Thompson know on 01749 341396 or email geoff.thompson@mendip.gov.uk )

·        Somerset Levels and Moors – Local Action for Rural Communities(funding for communities or businesses) – 16th June  at Edington Village Hall 6.30pm or contact Andy Sherman for an information pack 01458 251309 email: asherman1@somerset.gov.uk

·        VISTA – Training Programme for the voluntary sector

·        The Playing Field magazine – passed to P.Ryder

·        Avon & Somerset Police – Summary Policing Plan 2009-2012

·        Pioneer Somerset – feedback on devolution of Notices & Ads

·        Somerset Chamber Choir – poster

·        Glasdon catalogue

7.      Accounts

The Clerk reported that the Internal Audit had been completed. An error over the Clerk’s salary amounting to an overpayment of £13.18 would need to be taken into account when the Clerk’s next salary claim was made. The Clerk presented the Annual Return, which councillors unanimously approved. The Clerk reported that the current balance was £3269.34.

8.      To consider planning applications/matters received from the District Council since the last meeting

Planning Application No 2009/0264 Mr & Mrs T Millard, Doublegate Farm, Lower Godney- erection of holiday lets – notification of approval.

Land at rear of Godney Village Hall, Lower Godney. Planning contravention notice- erection of buildings for agricultural/equestrian use without planning permission.

9.      Playing Field reports

P. Ryder agreed to be the Playing Field representative for the Parish Council. P.Ryder explained that M. Shepherd had given J. Peck a list of works and materials which were currently needed. M. Churches advised P.Ryder that the Playing Field Committee would need to explore sources of grant funding themselves and then seek support from the Parish Council as part of their application.

10.  Village Hall reports

C. Steadman reported that Mr & Mrs Pennycott were exploring possible sources of grant funding for works to the ceiling to improve insulation, acoustics and lighting.

11.  Water Level Management

The meeting with other parish councils had been very useful, especially sharing information. Concerns were raised about the fact that J. Hill had said that there was a high risk of flooding in Somerset. The Clerk to circulate the minutes from the meeting to all attendees and Godney Parish Council. This would include a draft joint statement.

12.  Rights of way/ Highway matters

Highways - Parked cars were leading to pot holes being worn on the opposite side of the road from other cars trying to get past. These needed fixing by Highways. Concern was expressed that this then caused a narrowing of the verges next to the rhynes.

Following on from the previous meeting about strategies to limit the erosion of verges and road edges by encouraging drivers to use passing places, G. Nicholls will continue trying to find out the cost of passing place signs.

Footpaths - C. Steadman would clear any overgrown paths. Sheila Petherbridge had sent her some way mark discs to put up to help indicate routes.

13.  Issues which members of the public wish to raise
None.

14.  Agenda items for the next meeting – August 6th  2009
Review the declaration of interests,
Progress with the vacancy for a councillor,
Water level management would stay as an item for any updates.

This concluded business and the Chair closed the meeting at 7.34pm.

J. Jeans Clerk to the Parish Council June 2009

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 14th May 2009

Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck and C. Steadman.

In attendance: Mrs J. Jeans Parish Clerk.

1.      Election of Chair
M. Churches took the Chair. It was proposed by C. Steadman, and seconded by J. Peck and unanimously carried that M. Churches be re-elected as Chair for the ensuing year.

2.      Election of Vice Chair
M. Churches took the Chair. It was proposed by J. Peck and seconded by M. Churches and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year.

3.      Election of Councillors to serve as Parish contacts on outside bodies
D. Walton had resigned as a councillor. The Clerk was asked to write a letter of thanks to D. Walton for his commitment over many years. It was resolved that C. Steadman remain the contact for the Village Hall and Footpaths. Additionally, that G. Nicholls would share Highways with M. Gooden (G.Nicholls to take on the responsibility of contacting Highways and M. Gooden in meeting with representatives). P. Ryder to be asked if he was willing to be the contact for the  Playing Field.

4.      Apologies: P. Ryder.

5.      Declaration of interests: C. Steadman re. footpath clearance.

6.      Minutes of the Parish Council meeting held on 9th April 2009
The minutes of the Council Meeting held on 9th April 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

7.      Matters arising from these minutes
The Drivers’ Awareness course that took place at the Village Hall on 21st April was enjoyable and informative.

BT Kiosk – The Clerk reported that in order to finalise the purchase, the parish council was required to enter into a contract with an electricity supplier even though the council has made clear that the supply would be removed. This would have a cost to the parish council. The Clerk was asked to proceed.

The Clerk reported that a number of parish councils had expressed interest in meeting together to discuss joint action about the proposed changes to water level management. The Clerk is to contact these councils with a choice of two dates (June 9th or 10th 7pm) for a meeting at Godney Village Hall.

8.      Reports from County/District Councillors/Police
Apologies had been received from PCSO Tim Richards.

9.      Correspondence

·        Somerset SCC

Ø             Somerset Highways – verge cutting information. Passed to M. Gooden

·        Mendip District Council

Ø             Parishes Information Bulletin May 2009 Issue 76 – emailed to councillors. Information on small work grants for village halls. Passed to c. Steadman.

Ø             Notification of payment of precept

Ø             Copies of Your Mendip magazine.

·        Mendip Community Safety Newsletter –  Issue 8 Spring 2009.

·        SALC Agenda for East Area meeting 15th June. Discussion points on the future of meetings because attendance is so low. Training events for Clerks (or Chairs)

·        BT  re. Kiosk. Request for council to sign up with an electrical supplier before we can proceed, even though we don’t want the supply!!

·        Rural Youth Newsletter plus information about the Moped Loan Scheme

·        Thatch Spring 2009 issue. To go in Pub File.

·        Public Sector Equality Duties – Equality and Human Rights Commission. To ensure that public bodies seek to improve better outcomes for people from different racial groups, disabled people, men and women, including transsexual men and women. Equality bill likely to come into effect in 2011. ( 7 strands: age, gender, gender identity, disability, race, religion or belief and sexual orientation).

·        Clerks & Councils Direct  May 2009-05-07 Kompan Play equipment catalogue – to pass to M. Heal.

10.  Accounts
The Clerk requested M. Churches to initial an error in the Receipts and Payments summary section of the accounts. The Clerk informed the meeting that she would pass the accounts to S. Stephenson so the internal audit could be carried out. Moore Stephens has agreed the 31st July for the final date for the accounts. Councillors reviewed the Financial Policy. J. Peck agreed to monitor the accounts periodically. The Clerk informed the meeting that £1011.95 would be carried forward.

11.  To consider planning applications/matters received from the District Council since the last meeting
Planning Application No. 2009/0264 Mr & Mrs T Millard, Doublegate Farm, Lower Godney. Erection of 4 holiday lets, kitchen and dining area (revision of scheme 09445/012). Councillors unanimously resolved to query the need for retaining 26 places for car parking.

Winrow Nurseries, Mr & Mrs Rowland – Planning Contravention Notice –
Councillors requested planning contravention advice be sought from MDC.

12.  Playing Field reports
No report.

13.  Village Hall reports
No report. A meeting will be arranged once the quotes for improving the acoustics are received.

14.  Rights of way/ Highway matters
M. Gooden had spoken to Neil Corp about the badger damage near the Vicarage. No action can be taken until after the breeding season. M. Gooden and G. Nicholls to request that Highways put up a warning sign on the bend.

M. Churches had met Rob Daly to determine where the HGV signage should go. There will be no cost for the signs. G. Nicholls and M. Gooden to find out the cost of passing place signs to try and prevent any further erosion of the verges and creation of pot holes.

S. Petherbridge has advised C. Steadman that M. Chitty needs to inform her about the numerous holes around the badger sett in his field near the footpath so that advice and possible action can be taken.

C. Steadman informed councillors that S. Petherbridge recommended using local labour for footpath clearance in order to get best value. C. Steadman having declared an interest then left the meeting and took no further part in the proceedings. Councillors unanimously resolved to request that C. Steadman cleared the footpaths. This would make best use of the grant money.

15.  Issues which members of the public wish to raise
None.

16.  Agenda items for the next meeting – June 11th 2009
Include passing places under Highways.
This concluded business and the Chair closed the meeting at 8pm.

J. Jeans Clerk to the Parish Council May 2009

TOP


GODNEY PARISH COUNCIL
Minutes of the Annual General Meeting held at Godney Village Hall on
Thursday 12th March 2009

Present:   Councillors: M.Churches in the Chair, M. Gooden, G. Nichols, J. Peck, P. Ryder, C. Steadman & D. Walton.
In attendance: Mrs J. Jeans Parish Clerk.

1.      Apologies:
None.

2.      Declaration of interests
None.

3.      Minutes for the Council Meeting held on 18th March 2008.
The minutes of the above meeting were agreed and signed as a true record of the meeting.

4.      Matters arising from these minutes
Cllrs. noted that the BT line quality was still poor.

5.      Report from County/District Councillors

A.Glanvile reported that the cash revenue for MDC was still falling as a consequence of the economic climate. Car parks and planning were bringing in less revenue, and the bus passes for the over 60s were costing a lot. MDC had restructured to make savings. Thirty staff had been made redundant and the senior management had been reduced from 16 to 12. Council tax would rise by 3%.

Nonetheless MDC was pleased to have been awarded 5 star status for its street cleaning.

A new organisation called LARC had taken over much of the role of LAMP. LARC would channel funding for developing local businesses. Each district council had a representative. Grants can be sought for projects directly or through Cllr. A. Glanvile. If the parish council becomes able to use the Power of Well-being this would be a further approach, for projects such as energy generation, running Post offices and Public Houses.

6.      Chairman’s Report

The Clerk read a report on behalf of the Chairman who was delayed by a puncture. Various planning contraventions had been pursued with little outcome. MDC have won the appeal about Bartletts Farm, but are not likely to forcibly remove the mobile homes because of a lack of funds. Residents are urged to write to Edward James, The Chair of Mendip District Council to raise their concerns. Pressure might help encourage MDC to take action.

The Parish Council has secured a community grant from Cllr Ron Forrest towards erecting road signs to help guide HGVs to use appropriate routes. These will be erected during 2009. The PC also secured a grant towards two new noticeboards which are now in use.

Last year community grant money was secured from Cllr Ron Forrest to improve signage to Godney and the village hall. Subsequently a new Godney sign was put up near Godney Farm and the other sign by The Moorings was moved to a more appropriate position. Signs to direct people to the village hall were also erected.

The Parish Council supported the Playing Field Committee in successfully gaining grant aid towards a new mower.

After much persuasion Highways pollarded the willow trees between The Moorings and the Sheppey Inn. This has improved visibility as well as improving flow on the River Sheppey.

The Parish Council is seeking ways of building a strong response to the proposed changes to water levels in the area.

The Clerk has gained her Certificate in Local Council Administration. This will help the Parish Council towards meeting the requirements of being able to apply ‘The Power of Well-Being. Raise money through the Precept for projects which benefit the village and electors.

The Parish Council is in the process of buying the K6 BT Kiosk.

There has been a change of Chair. Michael Churches has taken over from P.Ryder as Chair of the Parish Council. Councillors wish to formally thank P. Ryder for his long chairmanship, of over 20 years. This is quite some record of achievement and shows great resilience in coping with the many challenges over the years.

7.      Questions/motions from members of the public
M. Chitty reported his disappointment that English heritage had not listed the K6 telephone kiosk. He thanked the Parish Council for its support in buying the BT Kiosk.

This concluded business and the Chairman closed the meeting at 6.55pm

J.Jeans
Clerk to the Parish Council  

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 9th April 2009

Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, C. Steadman and D.Walton.
In attendance: Mrs J. Jeans Parish Clerk.

1.      Apologies: J. Peck.

2.      Declaration of interests: None

3.      Minutes of the Parish Council meeting held on 9th April 2009
The minutes of the Council Meeting held on 9th April 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
The Clerk had prepared some fliers to advertise the Drivers’ Awareness course taking place at the Village Hall on 21st April at 6.30pm.

BT Kiosk – No reply had been received from BT. The Clerk will chase Western Power again about the agreement for a power supply. This will enable them to give the Clerk a valid MPAN number.

The Clerk gave each councillor a summary she had prepared about the new Power of Well-Being.

5.      Reports from County/District Councillors/Police
Apologies had been received from PCSO Tim Richards.

Cllr. A. Glanvile had given a report during the Annual Parish Meeting.

6.      Correspondence

·        Somerset SCC

Ø             Somerset Community Governance – County Council & European Elections – a poster to promote voting

·        Mendip District Council – Parishes Information Bulletin April 2009 Issue 75 – emailed to councillors. Information on garden waste collections including a poster.

·        Mendip District Council – Notification of payment of precept

·        Somerset Community Council – subscription £30

·        Mendip Community Newsletter – Volume 3 Issue 1 Spring 2009

·        Mendip Housing – newsletter Spring 2009

·        The Ramblers’ Association – Family walking events

·        Moore Stephens – external audit papers

7.      Accounts
Councillors unanimously resolved to renew their membership of Somerset Community Council. The Clerk presented the accounts, which councillors unanimously approved.

8.      To consider planning applications/matters received from the District Council since the last meeting
None received.

9.      Playing Field reports
No report.

10.  Village Hall reports
No report. A meeting will be arranged once the quotes for improving the acoustics are received.

11.  Water Level Management
The Clerk had contacted other Parish Councils, some of whom have not yet responded. The Clerk is to chase these up. Councillors resolved to hold a meeting for interested councillors from other councils to attend when a joint response could be discussed.

12.  Litter around the village
The Clerk to contact MDC or SCC and find out what support they could give Godney in organizing a litter pick day. Councillors suggested the day before the rounders match in August. Cllr. A. Glanvile offered to take up the issue of the bumpers which have been dumped in the rhyne on Tripp’s Drove.

13.  Rights of way/ Highway matters
The Clerk to chase Jeff Bunting to arrange a meeting to show him where the HGV notices need to go, and also to check the costs of these. M. Gooden reported that he had contacted Steven Scriven about the willow trees which were missed out of the recent pollarding. S. Scriven was unable to help. M.Gooden will contact Neil Corp (01458 837100) about the badger damage near the Vicarage and the pot holes around the village.

The footpath grant could be used for repair or replacement of stiles. A new footbridge has been installed on the footpath near the Millard’s chicken houses.

14.  Issues which members of the public wish to raise
None.

15.  Agenda items for the next meeting – Annual General Meeting May 14th 2009
Include the badger damage to the roads in Godney under Highways.
This concluded business and the Chair closed the meeting at 7.15pm.

J. Jeans Clerk to the Parish Council April 2009

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 12th March 2009

Present: Councillors: M.Churches in the Chair, M. Gooden, G. Nichols, J. Peck, P. Ryder, C. Steadman & D. Walton.

In attendance: Mrs J. Jeans Parish Clerk.

1.      Apologies:
None.

2.      Declaration of interests:
None.

3.      Minutes for the Council Meeting held on 18th March 2008.
The minutes of the above meeting were agreed and signed as a true record of the meeting.

4.      Matters arising from these minutes
Cllrs. noted that the BT line quality was still poor.

5.      Report from County/District Councillors

A.Glanvile reported that the cash revenue for MDC was still falling as a consequence of the economic climate. Car parks and planning were bringing in less revenue, and the bus passes for the over 60s were costing a lot. MDC had restructured to make savings. Thirty staff had been made redundant and the senior management had been reduced from 16 to 12. Council tax would rise by 3%.

Nonetheless MDC was pleased to have been awarded 5 star status for its street cleaning.

A new organisation called LARC had taken over much of the role of LAMP. LARC would channel funding for developing local businesses. Each district council had a representative. Grants can be sought for projects directly or through Cllr. A. Glanvile. If the parish council becomes able to use the Power of Well-being this would be a further approach, for projects such as energy generation, running Post offices and Public Houses.

6.      Chairman’s Report

The Clerk read a report on behalf of the Chairman who was delayed by a puncture. Various planning contraventions had been pursued with little outcome. MDC have won the appeal about Bartletts Farm, but are not likely to forcibly remove the mobile homes because of a lack of funds. Residents are urged to write to Edward James, The Chair of Mendip District Council to raise their concerns. Pressure might help encourage MDC to take action.

The Parish Council has secured a community grant from Cllr Ron Forrest towards erecting road signs to help guide HGVs to use appropriate routes. These will be erected during 2009. The PC also secured a grant towards two new noticeboards which are now in use.

Last year community grant money was secured from Cllr Ron Forrest to improve signage to Godney and the village hall. Subsequently a new Godney sign was put up near Godney Farm and the other sign by The Moorings was moved to a more appropriate position. Signs to direct people to the village hall were also erected.

The Parish Council supported the Playing Field Committee in successfully gaining grant aid towards a new mower.

After much persuasion Highways pollarded the willow trees between The Moorings and the Sheppey Inn. This has improved visibility as well as improving flow on the River Sheppey.

The Parish Council is seeking ways of building a strong response to the proposed changes to water levels in the area.

The Clerk has gained her Certificate in Local Council Administration. This will help the Parish Council towards meeting the requirements of being able to apply ‘The Power of Well-Being. Raise money through the Precept for projects which benefit the village and electors.

The Parish Council is in the process of buying the K6 BT Kiosk.

There has been a change of Chair. Michael Churches has taken over from P.Ryder as Chair of the Parish Council. Councillors wish to formally thank P. Ryder for his long chairmanship, of over 20 years. This is quite some record of achievement and shows great resilience in coping with the many challenges over the years.

7.      Questions/motions from members of the public
M. Chitty reported his disappointment that English heritage had not listed the K6 telephone kiosk. He thanked the Parish Council for its support in buying the BT Kiosk.

This concluded business and the Chairman closed the meeting at 6.55pm

J.Jeans
Clerk to the Parish Council

TOP         


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 9th January 2009

Present: Councillors: P. Ryder in the Chair, M. Churches, M. Gooden, G. Nicholls, J. Peck, C. Steadman and D. Walton.
In attendance:Mrs J. Jeans Parish Clerk.

1.Apologies: None. 

2. Declaration of interests: None

3. Minutes for the Council Meeting held on 11th December 2008
The minutes of the Council Meeting held on 11th December 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising for the minutes
The calendar of meeting dates was amended and agreed. In order to gauge if there is sufficient interest J. Peck and C. Steadman agreed to circulate fliers to residents advertising the opportunity of attending a Driver’s course at the Village Hall. (C.S. will do the bottom half of the village and J.P. the top half). A minimum of 12 people are needed to make the free course viable. The Clerk to draft the flier.

5.      Reports from County/ District Councillors/Police

Report form Cllr. A. GlanvileCllr. A. Glanvile informed the meeting that MDC has a large shortfall in their budget and this will lead to staffing changes and some Notices & Ads will be cut. Although the 9 month trial of cardboard and plastic re-cycling has been successful, the cost of spreading this is too much at present. Electors should be aware that the re-cycling centres such as Dulcote are obliged to take all household waste. Anyone encountering problems should let Cllr. A. Glanvile know. Cllr. A. Glanvile was made aware of the longstanding problem of a flood across the road on the way to Polsham. Highways and the Environment Agency seem to be denying responsibility. Cllr. A. Glanvile will look into this as it causing a hazard for road safety. Cllr. A . Glanvile apologised that he may not be able to make the Annual Parish Meeting due to a clash of meetings.

Report from PCSO T. Richards
T. Richards has a new line manager Tim Rust. He will bring Tim Rust along to the next meeting. There have been no crime incidents in Godney. Locally there have been a large number of road accidents because of the icy conditions.
As already noted PCSO T. Richards has spoken to Avalon Coaches about the coaches which are using the Godney roads as short cuts.
He ended his report by reminding residents to be vigilant about suspicious persons or vehicles and to report these to the Police.

6.      Correspondence

·         Somerset SCC

Somerset Highways – Road closure – B3139 Coombe Batch & Wells Road, Wedmore  for 3 days from 28th January – display on notice board

Somerset – Safer, Stronger Neighbourhood’s Roadshow February 2009 – flier giving details.

·         Mendip Community Safety Newsletter –  Issue 7 Winter 2008

·         Mendip Housing – newsletter.

·         Mendip Partnership NHS – Proposals for development of mental health Notices & Ads in Mendip & Bridgwater – PC may make a response using the enclosed form or write a separate letter or by email or by attending a public meeting (2/2/09 or 12/2/09). Clerk requested to make response.

·         Letter and information from Lower Brue District Drainage Boards  - enclosed a hard copy with Cllrs. agenda and minutes. Item on the Agenda.

·         Thatch – Winter 2008 – to go in Pub File

·         Somerset NHS – Joint strategic needs assessment published

·         SCC Explore Somerset – a website to promote trails and routes across Somerset-passed to Jane Peck

·         MDC – Mendip Highways – December 2008 information sheet – passed to M. Gooden

·         MDC – Parishes Information Bulletin- January 2009 Issue 72- emailed to councillors with email. Parish Forum ‘Time to Plan’- 19th January. 5.45 for 6.30pm an opportunity to give response from Godney about the Local development Framework – core strategy eg. development in Godney.

·         MDC – minutes form 9th December Strategic Partnership meeting. Includes: good appendix on how to develop housing in an effective manner; copies of a presentation about the Shapwick Willows project.

7.      Accounts
The Clerk advised the meeting that the Parish Council account stood at £1924.06. Councillors unanimously resolved to make a donation to Mendip Community Transport of £25. The charity benefits the village through the weekly community bus on Fridays. Councillors also resolved to make a donation of £100 for the use of the Village Hall. The Clerk reported that Mr S. Stephenson was willing to act as Internal Auditor for 2008-9.

8.      Planning
Mr & Mrs Roddick, Bottom Barn, Panborough, Wells Planning Application No. 112004/011 – proposed porch. Notification of approval.

9.      Playing Field Report
No report.

10.   Village Hall Report
The Village Hall is exploring the best way to improve the acoustics possibly by lowering the ceiling. Approval for the grant for the new windows and doors has been gained.

11.   Water Level Management
The Clerk had circulated a newsletter from the North Brue Drainage Board about proposed changes to the water level management to benefit local wildlife. P. Judah and M. Churches made a presentation to the meeting about these proposals. Councillors resolved that the best way forward in responding to these proposals was to consult local people. It was resolved that the Parish Council would hold a public meeting, during which a presentation could be made to the members of the public, who could also ask questions.The date agreed was Friday 20th February at 7pm in the Village Hall. Hopefully from this an Action Plan could be drafted to take forward whatever decisions were made if there is sufficient support. Representatives from other local councils: Wedmore, Meare, Mark and Burtle would also be contacted to find out what action they were taking. They may be interested in coming to the proposed public meeting. Additionally, members of the press such as: The Wells Journal, The Western Gazette and The Fosseway Magazine could be invited. The Clerk was asked to draft an A4 poster advertising the meeting, and to send out invitations to outside organisations. P. Judah will email the Clerk useful additional information and contacts. The Chair to draft a letter to the North Brue Drainage Board asking why the newsletter has not been sent to all rate payers in the area and why the consultation with farmers and ratepayers was limited to only 90.

12.   BT Phonebox
The Clerk reported on the insurance cover needed. At present providing the box is securely sealed and any broken glass is replaced with perspex, and decommissioning correctly carried out, current liability would be covered. Damage insurance would be extra. The Clerk also reported on the costs of adopting the phonebox. These include: the disconnection of electricity which she had been advised would cost approximately £500 or the annual electricity supply of approximately £50 (unmetered); the costs of maintenance – replacing broken windows, re-painting; the cost of securely sealing up the box. Councillors discussed the advantages and disadvantages of adopting the box. Secondhand boxes can be bought locally for approximately £500.  After much discussion the Chair proposed that the item be adjourned until the next meeting. No councillor seconded this proposal. M. Churches proposed that the Parish Council do not adopt the box, and M. Gooden seconded. Councillors voted by a majority that the council do not adopt the phonebox.  

13.   Village Notice Boards
Councillors unanimously resolved to buy two PVC notice boards for the village. One to replace the broken one outside the old Post Office and the other to go at the end of the drive to the Village Hall. The cost of each board will be £90 and is covered by the Community Grant money received from Cllr. R. Forrest. M. Churches will order these boards.

14.   Rights of Way/Highway Matters
It was unanimously decided that the discussion of where to site better signage for HGVs and what the signs should include, be postponed to the next full meeting in March. C. Steadman asked that M. Gooden ask Highways why a new blue sign warning HGVs that no turning area is available has been erected outside The Hawthorns, too late for it to be of any use to HGV drivers. Also, M. Gooden was asked to question why some isolated trees were not pollarded during the recent works.

15.   Issues which members of the Public wish to raise
None
16.   Agenda items next meeting  12th March 2009.
Community grant: Finalise road signage for HGV’s.

This concluded business and the Chairman closed the meeting at 8.45 pm.

J.Jeans Clerk to the Parish Council.  Dec 2008

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thurs 11th December 2008

Present: Councillors: P. Ryder in the Chair, M. Gooden, G. Nicholls, C. Steadman and D. Walton.

In attendance:Mrs J. Jeans Parish Clerk.

1.Apologies: Councillors accepted J. Peck’s apologies. 

2. Declaration of interests: None

3. Minutes for the Council Meeting held on 9th October 2008

The minutes of the Council Meeting held on 9th October 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising for the minutes

The Clerk reported to the meeting about progress with ‘adopting the phonebox’ from BT. Removal of the electrical supply could cost up to £500 to remove depending on whether the cable is over or under ground. For the present, the council needs to sign an electrical supply contract. Councillors requested that the Clerk seek advice from Allianz Cornhill on insurance cover, before signing the electricity contract.

A letter and a useful leaflet called ‘living on the edge’ had been received from Darryl Parker (Flood Risk Management) in response to the Parish Council’s recent letter about river levels. Cllrs. requested that additional copies of the leaflet be ordered. The clearance of silt at Lower House Farm (S. Strachey) has been completed.

5.      Reports from County/ District Councillors/Police

Apologies were received from PCSO T. Richards. The Clerk reported that PCSO T. Richards had been very helpful in talking with Avalon Coaches about their use of the Godney roads as a short cut from Glastonbury to Wedmore. Avalon apparently have permission for their route from the School Transport Division at County Hall. PCSO T. Ricahrds advised that the Clerk should write a letter to School Transport to point out the unsuitability of this route. Councillors requested that the Clerk do this.

6.      Correspondence

o        Mendip District Council

§                MDC – Parishes Information Bulletin November  Issue 70 & December Issue 71(emailed to councillors with email)

§                Questionnaire on sport provision – completed by the Clerk

§                Mendip Get Active – Family activities and activities for over 50s

§                Mendip Strategic Partnership – Minutes from the meeting held on 16th September 2008

§                Central Mendip Community Partnership – agenda for 21st October 2008

§                Suppliers to MDC – new web based registration. Clerk to hold details.

§                MDC – Core Strategy for consultation – Discuss at January meeting

·         Somerset SCC

Ø              Somerset Highways – Winter management – pass to M. Gooden.

Ø              Council Question Time – opportunities for the public to question councillors at venues around Somerset – includes Mendip DC on 14th January at the Council Offices, Shepton Mallet

Ø              Christmas and New Year Recycling and Refuse collections – copy posted on notice board

·         SALC

Ø              Items of interest for Cllrs. October and December – Consultation about the Members’ and Officers’ Code of Conduct.

Ø              Agenda for SALC East Area meeting 1st December

Ø              NALC – Annual Report and Accounts 2007- 8.

Ø              Rural Youth Newsletter Autumn 2008 – some interesting projects around Somerset involving young people - put in Pub File.

Ø              The Playing Field Autumn 2008 – passed to M. Heal.

·         BT Phone Box – Western Power Distribution – Agreement for electricity supply

·         Environment Agency – response to the Parish Council’s recent letter

·         Glastonbury Town Council – Planning for emergencies meeting on 6th November 2008

·         Western Power Distribution – feedback from their recent consultation is available on www.westernpower.co.uk/default.asp?categoryID=92

·         CPRE Autumn 2008 Newsletter – interesting articles about the national spatial strategy (housing density) and Rural Post Offices – put in Pub File.

·         Department for Communities and Local Government- Consultation about the Code of Conduct

·         Thatch Autumn 2008 – Some interesting articles on funding, community projects, and Rural Post Offices – put in Pub File.

·         Mendip Community Newsletter – Volume 2 Issue 3 Autumn 2008 – put in Pub File.

·         Mendip Community Transport – news and a request for a donation

·         Somerset Primary Care Trust (NHS) Annual Public Report

·         VISTA – Voluntary Sector Training Alliance- booklet giving details of training/courses on offer – put in Pub File

·         Clerks & Councils Direct Issue 60 November 2008

·         Glasdon catalogues for seating and rubbish bins – pass to M. Heal

·         Digital UK – details about the switch to Digital – Clerk to hold.

7.      Accounts

A grant of £1167 had been received from R.Forrest’s Community Grant’. Councillors requested that this should be an item on the January agenda.

The Clerk reported that £120 had been received from MDC for the Footpath Grant. The revised scales for Clerk’s Salaries and mileage allowance for the year from 31st March 2008 had been received, and councillors unanimously agreed to an increase in the Clerk’s pay of 0.206 pence per hour. One account was presented for payment, in favour of the Clerk for her salary for five months (August to December). Cllrs. unanimously agreed to pass this account for payment.  The Clerk advised the meeting that the Parish Council account stood at £2004.60. Councillors unanimously resolved to appoint Mr S. Stephenson as Internal Auditor for 2008-9.

14.   To consider the financial requirements for 2008-9 and set the precept accordingly

The Clerk presented a briefing paper outlining historical and future, income and expenditure. P. Ryder proposed a precept of £2600. This was seconded by D. Walton and unanimously agreed.

15.   To adopt a Complaints Policy

A draft policy was presented to councillors by the Clerk based on the NALC model. M. Gooden proposed that the policy was adopted. This was seconded by C. Steadman and unanimously agreed.

16.   Freedom of Information Act 2000- requirement to adopt a publication scheme

C. Steadman proposed that the model scheme and a completed guide to information were adopted. This was seconded by D. Walton and unanimously agreed. The scheme sets out more formally the range of information which the public may request a copy of.

17.   Code of conduct

The Clerk explained the changes which the Government is proposing. These extend the code to the conduct of members acting in their non-official capacity. It also proposes extending the code to officers. The Clerk will pass on councillors’ views to P. Lacey from SALC.

18.   To approve the suggested meeting dates for 2009

Councillors unanimously resolved to accept the proposed calendar subject to any amendments necessary from previous hall bookings. G. Nicholls to advise the Clerk of any clashes with other hall bookings so that any changes can be agreed at the January meeting.

19.   Planning

·        Seery’s Peat Works, Lewis Drove, Godney Planning Application No. 059984/004 – notification that the application was approved.

·        E J Godwin, Land at Oak’s Drove, Westhay Moor Drove Planning Application No. 106071 & 106071/001 – notification that the application was approved.

·        E J Godwin, Land at Oak’s Drove, Westhay Moor Drove Planning Application No. 067813/003 – notification that the application was approved.

·        Mr I Nutt, Land at North Chine Drove, Westhay Moor, Godney – notification that a Section 215 notice has been issued.

·        Simonswood Moss, Seery’s Peat Works, Lewis Drove, Godney  Planning Application No. 059984/004– retention of office- notification that the application was approved.

·        Winrow Nurseries, Lewis Drove, Godney Planning Application No. 085770/004 – notification that the application has been withdrawn

·        Mrs N Binks, Fir Tree Barns, Lower Godney Planning Application No. 109695/007 – notification that the application was approved with conditions (Restriction of use to normal working hours, submit a plan for car parking and drainage and implement these).

·        Mr & Mrs Roddick, Bottom Barn, Panborough, Wells Planning Application No. 112004/011 – proposed porch. Councillors unanimously resolved to recommend approval.

14.   Playing Field Report
No report.

15.   Village Hall Report
There will be a Village Hall Committee meeting on 16th December.

16.   Rights of Way/Highway Matters
M. Gooden has reported the blocked drain near Polsham. Complaints were made about mud on the road between ‘The Willows’ and ‘Prayway House’ and these were followed up by M. Gooden.  He rang the farmer concerned who then cleaned the road. Pot holes which need reporting to Highways are: the road near Terry’s nursery and the road through Godney along the river. The road is starting to dip by the old badger hole opposite the Vicarage.

17.   Issues which members of the Public wish to raise
None
18.   Agenda items next meeting  8th January 2009.

Community Grant: Decide on best deal for the new village notice-boards. Finalise road signage for HGV’s.
Badger set on the footpath opposite Manor Farm Cottage.
BT phone box – next steps.

This concluded business and the Chairman closed the meeting at 7.50 pm.

J.Jeans Clerk to the Parish Council.  Dec 2008

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thursday 9th October 2008

Present: Councillors: M. Gooden in the Chair, M. Churches, G. Nicholls, J. Peck, and C. Steadman.
In attendance:  Mrs J. Jeans Parish Clerk.

1.Apologies: P.Ryder 

2. Declaration of interests: C. Steadman

3. Minutes for the Council Meeting held on 11th September2008

The minutes of the Council Meeting held on 11th September 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. The minutes from 28th July 2008 were amended at the request of the Clerk to reflect the correct dates for item 3.

 4.      Matters arising for the minutes

The Clerk reported to the meeting about the ‘adopt a phonebox’ scheme from BT. The cost was £1 but the maintenance costs were not clear. Councillors requested the Clerk to find out from MDC what these might be. Darryl Parker from Flood Risk Management had contacted the Clerk in response to the Parish Council’s recent letter about river levels. Mr Parker stated that the willows between Moorings and White Hart Farm would be pollarded by Highways in December. The higher water level was thought to be caused by a silt build up near Lower House Farm. This would be cleared after contact with the owner. M. Gooden reported that he had spoken to the NRA about the need to flail the banks and this would be done. The Clerk reported that the Driver Awareness Course being offered by Somerset will be available in February. Godney would need to recruit at least 12 people in order for this to run. Leaflets would be available. The Clerk to find a suitable date.

 5.      Reports from County/ District Councillors/Police

PCSO T. Richards reported that there had been no major crime matters in Godney. He did report some recent burglaries in Westhay and Meare. PCSO Richards offered to give M. Gooden some timers for lighting for the use of vulnerable residents. He also offered to write a letter on behalf of the village if there was any possibility of saving the public telephone box. He asked residents to remain vigilant in reporting suspicious vehicles or persons. The number to ring to report crimes is 0845 456 7000. In an emergency obviously use 999. Residents can use PCSO Richards mobile for non urgent matters and if he is on duty he will respond (078 25175 308).

 6.      Correspondence

·         MDC

MDC – Parishes Information Bulletin September 2008 Issue 68 & October 2008 Issue 69 (emailed to councillors with email)

Funding advice evening on October 14th at Glastonbury Town Hall from 7.30-9.30pm.

·         Somerset SCC

Somerset CC – Survey about ‘Devolution of Notices & Ads’. Completed during the meeting.

·         Standards Board – Newsletter Issue 3 September 2008

 ·         Somerset Community Safety newsletter  Autumn 2008 Issue 6

7.      Accounts

The Clerk advised the meeting that the Parish Council account stood at £1195.03.

 8.      Planning

Planning Application No. 109695/007 Mrs N Binks, Fir Tree Barns, lower Godney. Re-application for change of use of barns to B1 use (retrospective). C.Steadman moved to the public gallery and made representations as a member of the public. C. Steadman having declared an interest left the room and took no further part in the debate or voting thereon. Councillors unanimously resolved to recommend refusal for this application.

Planning Application No. PC/059984/006/KT Seery’s Peat Works, Lewis Drove. Application for retention of office accommodation (retrospective) for a period of 5 years. Councillors unanimously resolved to recommend approval.

Planning Application No. 085770/004 Winrow Nurseries, Lewis Drove. Retrospective  application to retain a mobile home for accommodation. Councillors unanimously resolved to recommend approval.

 9.      Playing Field Report

M. Heal reported that the Trustees were: M. Heal, S. Grist, J. Merrett, P & S Sander Jackson, J. Bartlett and M. Shepherd. M. Heal will look at the original trust deed and constitution to find out if the Parish Council has any responsibilities for the Playing Field. M. Heal explained that safety measures for those using the mower had been made clear and were in the Playing Field Minutes. When the new mower arrives, users will need to adhere to a code of practice or the insurance will be compromised.

 10.   Village Hall Report

The double glazing has been ordered. Volunteer painting will be undertaken shortly. And the acoustics will be improved too. A Village Hall Committee meeting is coming up soon. 

 11.   Rights of Way/Highway Matters

M. Gooden to report the blocked drain near Polsham. J. Peck is waiting to hear about the footpath grant.

12.   Community Grant – ideas for projects

The Clerk reported that Jeff Bunting was available to meet with a group of councillors to discuss the HGV road signs. The 23rd October was decided upon. The Clerk to contact Jeff Bunting and confirm the time, date and venue.

M. Churches reported that the cost of two new notice boards for the Parish Council would be £90 each for a 90cm square board.

13.   Issues which members of the Public wish to raise
None

 14.   Agenda items next meeting  11th December.

None

 This concluded business and the Chairman closed the meeting at 8.45 pm.

J.Jeans Clerk to the Parish Council.  Oct 2008

TOP


GODNEY PARISH COUNCIL
Minutes of the  Meeting held at Godney Village Hall on
Thurs 11th September 2008

Mendip District Council
MDC – Parishes Information Bulletin August 2008 Issue 67 (emailed to councillors with email)

Your Mendip – 5 copies

·         Somerset SCC

 

Somerset Highways – Road Closure Lewis Drove (Bridge works) 4 months from 26th August

     SALC
Items of interest for Cllrs – Comment about Government’s White Paper called ‘Communities in control’ SALC seems to suggest that this is a damp squib and isn’t really giving local communities any stronger say.

Events arranged for 3rd & 4th September re. Quality Councils cancelled because of delay by Government in legislation.

Rural Youth Newsletter Summer 2008 – some interesting projects around Somerset involving young people.

 

  Government Office of the South West               
proposed changes to the Regional Spatial Strategy for the South West. Invitation to respond to these proposals. CD enclosed of the proposals. No hard copy enclosed or website address to view them.

 

Appeal for a donation from Victim Support Somerset    
Cllrs resolved not to make a donation this time.

 

    Somerset Public Transport Map           
– to go in Pub File

 

Glasdon catalogues for seating and rubbish bins               
– pass to M. Heal.

 

Late Correspondence   
SALC        BT callbox Do we want to keep the box? Cllrs asked the Clerk to investigate what adopting the box entailed.
AGM Agenda and minutes from June meeting.

  Somerset Local Transport Plan 2006-11

 

 
Somerset Road Safety Partnership            – Driver awareness courses. The Clerk to inquire how the Partnership would advertise the event to ensure we had enough people.
The Playing Field – Summer 2008              to be passed to M. Heal
Police                  Community Policing awards
Western Power Distribution Reply to recent letter
MDC        Housing Strategy Event
Annual Review

    Mendip Community Newsletter          
– to go in Pub File

 

Clerks and Councils Direct Issue 59 September 2008        
Email Linda Hull             re. publication ‘Enjoying the Avalon marshes and its villages’. Plus request for donation of £100. Cllrs resolved not to make a donation this time. which they felt would be more appropriate from local businesses.
7.   Accounts
The Clerk advised the meeting that the Parish Council account stood at £1253.78. The external audit has been approved by Moore Stephens. One account was presented for payment in favour of Moore Stephens for £58.75. Councillors unanimously resolved to pass this account for payment.

8.   Planning 
Planning Application No. 120552/000 Mr M Kingdom,  Environment Agency. Alterations and repairs including replacement of railings to Lewis Drove Bridge. Councillors unanimously resolved to recommend the decision was left to the Planning Officer following consultation processes.
The Clerk and C. Steadman reported that they had received notification from MDC that Mrs N Binks had withdrawn the retrospective planning application No 109695/006.

9.   Playing Field Report
A grassroots grant has been applied for by the Playing Field committee to buy a new mower. Cllrs noted that at present the current mower is still not always put away and that children have been seen riding on it when in use. Cllrs requested that the Clerk write a letter to M. Heal to express their deep concern regarding health and safety. M. Heal to be invited urgently to attend the October meeting (or other representative) so that a safety protocol can be determined.

 10. Village Hall Report
A £1000 grant has been received which is to be used for double glazing of doors and windows. The committee has decided to use volunteer help for redecorating. 

11. Rights of Way/Highway Matters
M. Gooden has reported to Highways all the potholes in the following areas: Godney Drove, Tripps Drove and the road outside High Beech Bungalow. Cllrs noted that repairs had been carried out but were of poor quality and several were already breaking up. The willows overhanging the river between Moorings and White Hart Farm (K. King) have been reported and assurance given that they will be dealt with. M. Churches gave J. Peck a contact for footpath clearance so the grant can be processed. M. Churches will replace the gate post from the footpath to the Church, and S. Petherbridge will replace the sign.

12. Community Grant – ideas for projects
The Clerk reported that she had been redirected to Jeff Bunting concerning road signs for HGVs. She had emailed J. Bunting but had received no response. She would chase this up.
M. Churches to find out the cost of two new notice boards for the Parish Council, one to replace board outside the old Post Office and one for the Village Hall.
Information needs to be ready for the October 9th meeting so that the grant request(s) can be sent to Cllr R. Forrest.

13. Issues which members of the Public wish to raise
Several parishioners had asked M. Churches to raise their concerns about the high level of the River Sheppy during the summer. M. Churches had contacted the Environment Agency who advised that the boards had been out. The Clerk to write a letter to J. Rowlands expressing concerns and requesting that the river is properly dredged including some areas which have not had any work done for many years.

14. Agenda items next meeting  9th October.
Finalise ideas for the Community Grant.
M. Heal – Playing Field safety

 This concluded business and the Chairman closed the meeting at 8.10 pm.

J.Jeans Clerk to the Parish Council.  Sept 2008

TOP